BEML Limited Defence Spare Parts Tender Kolar Karnataka 2026 - 45 Item Catalog (NIT details, MKTG DIV) SPA
Progress
Tender Overview
BEML Limited (Department of Defence Production) in Kolar, Karnataka invites bids for a broad catalog of spare parts spanning 45 items, including springs, oil seals, bearings, gears, clamps, fittings, and assemblies related to hydraulic and steering components. The procurement targets project-level items with delivery to BEML Nagar, KGF, 563115 and requires approved BEML vendors. Tenderers should anticipate a flexible quantity clause and must align with vendor registration procedures on the BEML site. This procurement emphasizes existing supplier capability with BEML/KGF project experience and delivery at the specified regional store. The distinctive scope is the broad parts mix across multiple sub-categories, demanding robust supply chain readiness and prior production experience.
Technical Specifications & Requirements
- No explicit technical specifications provided in the available data; itemization includes: 1) 2OIL SEAL, 3BODY REL VALVE S S, 4GEAR, 5BEARINGS, 6LOCKS, 7FO TBR OIL, 8GUIDE, 9BRAKE BAND ASSY, 10LOCKS, 11SPRING, 12LOCKS, 13LEVER ASSY, 14RING, 15LOCKS, 16FLANGE ASSY, 17SEAT, 18LOCKS, 19HUB, 20WASHER, 21PIN, 22PIN, 23SPOOL REG VALVE, 24SPRING REG VALVE, 25SPACERS, 26SEAT, 27PUMSS, 28PUMP ASSY, 29TURBINE ASSY, 30OIL SEAL, 31M.KIT SERVICE KIT, 32SPRING, 33ELEMENT, 34STRAINERS, 35ELEMENT, 36FILTER ELEMENTS, 37MAGNET ASSY, 38ELEMENT, 39SCREEN, 40ELEMENT, 41STRAINERS, 42O RING, 43BOLTS, 44STEERING CLUTCH ASSY, 45TORQUE CONVERTER ASSY.
- Delivery location: BEML Limited KGF Marketing Stores Spares, BEML Nagar, Kolar Gold Fields, 563115, Karnataka.
- Vendor eligibility: Approved BEML vendors for KGF project items; online vendor registration required.
- Quantity flexibility: Option clause allows ±50% quantity adjustment at contract; extended delivery time computation formula provided with a minimum 30 days.
- Documentation rules: All pages must be signed with the firm seal; technical bid to include only technical specs; commercial price to be in separate bid; price details must not appear in the technical bid.
Terms, Conditions & Eligibility
- EMD and submission: Tender requires standard vendor documentation; the exact EMD amount is not disclosed in the provided data. Bidders must upload price breakups with the commercial bid, while the technical bid must contain only technical specifications.
- Delivery & scope: Delivery period follows the last date of the original delivery order; extension terms allow additional time per the option clause with a minimum 30 days.
- Special vendor conditions: Only BEML-approved vendors for KGF project items may quote; non-approved vendors should complete vendor registration via bemlindia.in.
- Documentation and signing: All documents must be signed and sealed; NIT and specification documents must be signed; lack of seal may result in rejection.
- Contact and address: Delivery and queries to: DGM (Purchase), BEML Marketing Division, BEML Nagar, KGF, 563115, Karnataka.
Key Specifications
-
45 item BOQ with broad category coverage including springs, seals, gears, bearings, locks, levers, rings, hubs, washers, pins, valves, pumps, turbines, seals, service kits, magnets, screens, o-rings, bolts, steering clutch assemblies, and torque converter assemblies
-
Delivery address: BEML Limited KGF Marketing Stores Spares, BEML Nagar, Kolar Gold Fields 563115
-
Option clause permits +/-50% quantity adjustment at contract, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
Technical bid must only include technical specifications; price to be submitted in commercial bid
Terms & Conditions
-
Option clause allows quantity adjustment up to 50% during and after contract
-
Delivery terms anchored to last delivery order date with extended-time computation
-
BEML-approved vendor eligibility required for KGF project items
Important Clauses
Payment Terms
Price to be shown in commercial bid; technical bid must not contain price details; payment terms described in ATC not fully disclosed in data
Delivery Schedule
Delivery period commences from last date of original delivery order; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
No explicit penalty LD details provided in available data; standard tender terms imply compliance penalties if delivery or quality fails
Bidder Eligibility
-
Must be an approved BEML vendor for KGF project items
-
Must complete vendor registration via bemlindia.in
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Submit signed and sealed NIT and specification documents with bid
Tender Data
Bid Details
Quantity
846
Category
1SPRING
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
1SPRING , 2OIL SEAL , 3BODY REL VALVESS , 4GEAR , 5BEARINGSS , 6LOCKSS , 7FO TBR OIL , 8GUIDE , 9BRAKE BAND ASSY , 10LOCKSS , 11SPRING , 12LOCKSS , 13LEVER ASSY , 14RING , 15LOCKSS , 16FLANGE ASSY , 17SEAT , 18LOCKSS , 19HUB , 20WASHER , 21PIN , 22PIN , 23SPOOL REG VALVE , 24SPRING REG VALVE , 25SPACERSS , 26SEAT , 27PUMPSS , 28PUMP ASSY , 29TURBINE ASSY , 30OIL SEAL , 31M.KIT SERVICE KIT , 32SPRING , 33ELEMENT , 34STRAINERSS , 35ELEMENT , 36FILTER ELEMENTSS , 37MAGNET ASSY , 38ELEMENT , 39SCREEN , 40ELEMENT , 41STRAINERSS , 42O RING , 43BOLTSS , 44STEERING CLUTCH ASSY , 45TORQUE CONVERTER ASSY
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
KOLAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KOLAR | KOLAR | - | - | 31 | 60 | - |
Authority Records
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Documents 6
GeM-Bidding-10054452.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
45 Items Sign in to view GEM price trends Sign in for GEM prices
1SPRING
SPRING
2OIL SEAL
OIL SEAL
3BODY REL VALVESS
BODY REL VALVESS
4GEAR
GEAR
5BEARINGSS
BEARINGSS
6LOCKSS
LOCKSS
7FO TBR OIL
FO TBR OIL
8GUIDE
GUIDE
9BRAKE BAND ASSY
BRAKE BAND ASSY
10LOCKSS
LOCKSS
11SPRING
SPRING
12LOCKSS
LOCKSS
13LEVER ASSY
LEVER ASSY
14RING
RING
15LOCKSS
LOCKSS
16FLANGE ASSY
FLANGE ASSY
17SEAT
SEAT
18LOCKSS
LOCKSS
19HUB
HUB
20WASHER
WASHER
21PIN
PIN
22PIN
PIN
23SPOOL REG VALVE
SPOOL REG VALVE
24SPRING REG VALVE
SPRING REG VALVE
25SPACERSS
SPACERSS
26SEAT
SEAT
27PUMPSS
PUMPSS
28PUMP ASSY
PUMP ASSY
29TURBINE ASSY
TURBINE ASSY
30OIL SEAL
OIL SEAL
31M.KIT SERVICE KIT
M.KIT SERVICE KIT
32SPRING
SPRING
33ELEMENT
ELEMENT
34STRAINERSS
STRAINERSS
35ELEMENT
ELEMENT
36FILTER ELEMENTSS
FILTER ELEMENTSS
37MAGNET ASSY
MAGNET ASSY
38ELEMENT
ELEMENT
39SCREEN
SCREEN
40ELEMENT
ELEMENT
41STRAINERSS
STRAINERSS
42O RING
O RING
43BOLTSS
BOLTSS
44STEERING CLUTCH ASSY
STEERING CLUTCH ASSY
45TORQUE CONVERTER ASSY
TORQUE CONVERTER ASSY
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 1SPRING | SPRING | 31 | pieces | mohan_k@beml | 60 | |
| 2 | 2OIL SEAL | OIL SEAL | 23 | pieces | mohan_k@beml | 60 | |
| 3 | 3BODY REL VALVESS | BODY REL VALVESS | 5 | pieces | mohan_k@beml | 60 | |
| 4 | 4GEAR | GEAR | 11 | pieces | mohan_k@beml | 60 | |
| 5 | 5BEARINGSS | BEARINGSS | 20 | pieces | mohan_k@beml | 60 | |
| 6 | 6LOCKSS | LOCKSS | 10 | pieces | mohan_k@beml | 60 | |
| 7 | 7FO TBR OIL | FO TBR OIL | 36 | pieces | mohan_k@beml | 60 | |
| 8 | 8GUIDE | GUIDE | 10 | pieces | mohan_k@beml | 60 | |
| 9 | 9BRAKE BAND ASSY | BRAKE BAND ASSY | 2 | pieces | mohan_k@beml | 60 | |
| 10 | 10LOCKSS | LOCKSS | 25 | pieces | mohan_k@beml | 60 | |
| 11 | 11SPRING | SPRING | 10 | pieces | mohan_k@beml | 60 | |
| 12 | 12LOCKSS | LOCKSS | 10 | pieces | mohan_k@beml | 61 | |
| 13 | 13LEVER ASSY | LEVER ASSY | 1 | pieces | mohan_k@beml | 62 | |
| 14 | 14RING | RING | 10 | pieces | mohan_k@beml | 63 | |
| 15 | 15LOCKSS | LOCKSS | 15 | pieces | mohan_k@beml | 64 | |
| 16 | 16FLANGE ASSY | FLANGE ASSY | 7 | pieces | mohan_k@beml | 65 | |
| 17 | 17SEAT | SEAT | 25 | pieces | mohan_k@beml | 66 | |
| 18 | 18LOCKSS | LOCKSS | 50 | pieces | mohan_k@beml | 67 | |
| 19 | 19HUB | HUB | 4 | pieces | mohan_k@beml | 68 | |
| 20 | 20WASHER | WASHER | 10 | pieces | mohan_k@beml | 69 | |
| 21 | 21PIN | PIN | 10 | pieces | mohan_k@beml | 70 | |
| 22 | 22PIN | PIN | 10 | pieces | mohan_k@beml | 71 | |
| 23 | 23SPOOL REG VALVE | SPOOL REG VALVE | 3 | pieces | mohan_k@beml | 72 | |
| 24 | 24SPRING REG VALVE | SPRING REG VALVE | 3 | pieces | mohan_k@beml | 73 | |
| 25 | 25SPACERSS | SPACERSS | 4 | pieces | mohan_k@beml | 74 | |
| 26 | 26SEAT | SEAT | 3 | pieces | mohan_k@beml | 75 | |
| 27 | 27PUMPSS | PUMPSS | 9 | pieces | mohan_k@beml | 76 | |
| 28 | 28PUMP ASSY | PUMP ASSY | 44 | pieces | mohan_k@beml | 77 | |
| 29 | 29TURBINE ASSY | TURBINE ASSY | 8 | pieces | mohan_k@beml | 78 | |
| 30 | 30OIL SEAL | OIL SEAL | 38 | pieces | mohan_k@beml | 79 | |
| 31 | 31M.KIT SERVICE KIT | M.KIT SERVICE KIT | 17 | pieces | mohan_k@beml | 80 | |
| 32 | 32SPRING | SPRING | 2 | pieces | mohan_k@beml | 81 | |
| 33 | 33ELEMENT | ELEMENT | 40 | pieces | mohan_k@beml | 82 | |
| 34 | 34STRAINERSS | STRAINERSS | 15 | pieces | mohan_k@beml | 83 | |
| 35 | 35ELEMENT | ELEMENT | 21 | pieces | mohan_k@beml | 84 | |
| 36 | 36FILTER ELEMENTSS | FILTER ELEMENTSS | 14 | pieces | mohan_k@beml | 85 | |
| 37 | 37MAGNET ASSY | MAGNET ASSY | 15 | pieces | mohan_k@beml | 86 | |
| 38 | 38ELEMENT | ELEMENT | 75 | pieces | mohan_k@beml | 87 | |
| 39 | 39SCREEN | SCREEN | 20 | pieces | mohan_k@beml | 88 | |
| 40 | 40ELEMENT | ELEMENT | 42 | pieces | mohan_k@beml | 89 | |
| 41 | 41STRAINERSS | STRAINERSS | 35 | pieces | mohan_k@beml | 90 | |
| 42 | 42O RING | O RING | 79 | pieces | mohan_k@beml | 91 | |
| 43 | 43BOLTSS | BOLTSS | 12 | pieces | mohan_k@beml | 93 | |
| 44 | 44STEERING CLUTCH ASSY | STEERING CLUTCH ASSY | 6 | pieces | mohan_k@beml | 94 | |
| 45 | 45TORQUE CONVERTER ASSY | TORQUE CONVERTER ASSY | 6 | pieces | mohan_k@beml | 95 |
Categories
16
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from previous supply of similar items
Financial statements for the last 2 financial years
Bid Security / EMD document (as applicable by tender)
Technical bid documents detailing compliance with listed items
OEM authorization letters (if applicable)
Vendor registration documents (as per bemlindia.in process)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid in the BEML Kolar defence spare parts tender 2026
Bidders must first register as a BEML vendor via bemlindia.in, obtain approval for KGF project items, and then submit two distinct bids: a technical bid detailing specifications for all 45 listed items and a commercial bid with price breakups. Ensure all pages are signed and sealed and deliverables meet the listed item categories.
What documents are required for BEML KGF spare parts tender
Required documents include GST certificate, PAN card, experience certificates for similar items, two financial statements, EMD proof, OEM authorizations if applicable, and signed NIT/specification documents. Technical bid should exclude pricing details; price must appear only in the commercial bid.
What are the delivery terms for BEML KGF project items
Delivery is to the BEML Limited KGF Marketing Stores Spares, with the option clause allowing up to 50% quantity increase and extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What standards or certifications are required for the spare parts
The tender data lists no explicit ISO/IS standards in the provided text; bidders should rely on OEM affiliations and vendor approvals. Ensure OEM authorization letters if required and alignment with BEML procurement expectations for KGF project items.
How is payment structured for the BEML defence parts tender
Payment terms are specified in the ATC but exact percentages are not disclosed here. Bidders must segregate price in the commercial bid; ensure compliance with submission rules that price details appear only in the commercial bid.
Who can participate in the BEML KGF vendor registration process
Only vendors approved by BEML for KGF project items may quote. New vendors should complete the online vendor registration on bemlindia.in and await approval before bidding; non-approved vendors are not eligible for the tender.