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University Of Calicut High End Laptop Tender Malappuram Kerala 2026 - Factory Pre-Loaded OS & 25% Quantity Option

Bid Publish Date

20-Feb-2026, 4:46 pm

Bid End Date

02-Mar-2026, 5:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue20-Feb-2026, 4:46 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM installation/commissioning required by OEM-certified personnel or OEM-authorised resellers
  • • Quantity variation rights up to 25% during contract placement and currency
  • • Factory pre-loaded operating system specified for laptops
  • • No fixed BOQ items listed; flexible procurement scope
  • • Delivery period adjusts with option clause, minimum 30 days
  • • High-end notebook category, processor capability emphasis
  • • Deployment readiness includes training/configuration by OEM resources

Categories 1

LAPTOP

Tender Overview

The University Of Calicut, under the Higher Education Department Kerala, invites bids for a High End Laptop - Notebook (Q2) intended for academic use in Malappuram, Kerala (PIN 673314). The tender specifies core categories: Base Processor Number, Higher Processor Number, Operating System (Factory Pre-Loaded), RAM Size (GB), Display Size (cm), and Storage Capacity (GB). The offer must include OEM-capable installation/commissioning, with a 25% bid quantity variation right and contract-level adjustments during delivery. No BOQ items are listed, indicating a broad scope rather than fixed-item quantities. The clause emphasizes OEM-certified or OEM-authorised installation/training to ensure proper setup. This tender targets bidders capable of supplying high-end notebooks with standard-enabled configurations and vendor-ready deployment.

Technical Specifications & Requirements

  • Category: Processor (Base Processor Number); Higher Processor Number; Operating System (Factory Pre-Loaded)
  • Memory: RAM Size (GB) (spec not specified)
  • Display: Display Size (in cm) (Diagon al)
  • Storage: Capacity of Storage Drive (GB)
  • Installation/Commissioning: Performed by OEM / OEM Certified resource or OEM authorised Reseller; on-site training if required
  • BOQ indicates 0 items, suggesting a framework or generic specification rather than fixed quantities
  • Emphasis on standard conformity and deployment readiness with supplier-provided, pre-installed software and drivers

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during contract validity at contracted rates; delivery period calculations follow the extended-period rules with a minimum of 30 days.
  • Installation/Training: Must be conducted by OEM-certified resources or OEM-authorised resellers.
  • Delivery/Deployment: Delivery terms align with the extended delivery period rules; bidders must adhere to the OEM installation requirement.
  • BOQ: No fixed items listed; bidders should anticipate a broad-scope laptop supply contract rather than itemized quantities.
  • Documentation: Emphasis on compliance with mandatory supplier qualifications and deployment readiness by OEM.
  • This tender prioritizes bidders with capability to deliver high-end notebooks with factory pre-loaded OS and OEM-backed installation support.

Key Specifications

  • Product category: High End Laptop - Notebook (Q2)

  • Core specification categories: Base Processor Number, Higher Processor Number

  • Software: Operating System (Factory Pre-Loaded)

  • Memory: RAM Size (GB) - value not disclosed

  • Display: Display Size (cm) - value not disclosed

  • Storage: Storage Capacity (GB) - value not disclosed

  • Installation: OEM-certified resource or OEM-authorised reseller required

  • BOQ: 0 items listed, suggesting flexible quantity framework

Terms & Conditions

  • Quantity may be adjusted by up to 25% during contract and execution

  • OEM installation/training must be performed by certified personnel

  • Factory pre-loaded OS required on all laptops

  • No fixed itemized BOQ; prepare for flexible procurement scope

Important Clauses

Payment Terms

Not specified in available data; typical procurement terms apply per organization policy

Delivery Schedule

Delivery period governed by option clause with a minimum 30 days; extensions possible based on quantity variation

Penalties/Liquidated Damages

Not specified in provided data; standard contract penalties typically apply for delays

Bidder Eligibility

  • Proven experience supplying high-end laptops to educational institutions

  • Demonstrated OEM authorisation or OEM-certified installation capabilities

  • Financial capacity to support a 25% quantity variation and deployment commitments

Documents 4

GeM-Bidding-9020521.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar laptop supply projects

4

Financial statements (latest audited) or bank statements

5

EMD/Security deposit proof (as applicable per procurement rules)

6

Technical bid documents evidencing OS pre-loading and OEM installation capability

7

OEM authorisation or certification from the laptop brand

8

Any applicable manufacturer’s warranty and AMC terms

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the laptop tender in Malappuram Kerala 2026?

Submit bids with OEM installation capability and factory pre-loaded OS. Include GST, PAN, financials, experience certificates, and OEM authorisation. Ensure you can handle a 25% quantity variation and comply with extended delivery periods as per the option clause.

What documents are required for the university laptop procurement bid?

Provide GST certificate, PAN, latest audited financials, experience certificates for similar laptop supply, EMD proof, OEM authorisation, and technical bid detailing OS pre-loading and installation capabilities by certified personnel.

What are the technical specs for the laptops in this tender?

Laptops must include a factory pre-loaded OS, categories for Base and Higher Processor Numbers, RAM size in GB, display size in cm, and storage capacity in GB. Specific values are not disclosed in the available data; bidders should meet category requirements and OEM installation standards.

What is the delivery period and option clause for quantity variation?

Delivery period can be adjusted under the option clause enabling up to 25% quantity variation at contract placement and during the contract, with minimum 30 days additional time if extended. Extensions may apply based on original/delivered quantities.

Are there any BOQ items listed for this laptop tender?

No BOQ items are listed; the procurement scope appears flexible, focusing on high-end notebooks with OEM deployment rather than fixed-item quantities.

What installation requirements must bidders meet for this procurement?

Installation, commissioning, and training must be performed by OEM-certified resources or OEM-authorised resellers to ensure proper configuration, drivers, and OS activation on delivered laptops.

What standards and certifications are expected for suppliers?

Bidders should demonstrate OEM authorisation and capability to supply high-end notebooks with factory OS; while specific standards are not listed, compliance with OEM guidelines and deployment readiness is mandatory.

How will payments be processed for the laptop contract?

Payment terms are not explicitly specified in the provided data; bidders should anticipate standard government procurement terms and ensure vendor invoices align with delivered quantities and installation milestones.