Hqids Department of Military Affairs Event Management Tender Andaman & Nicobar Command 2026 – Complete Venue Execution at DBRAIT
Bid Publish Date
17-Sep-2026, 6:13 pm
Bid End Date
22-Sep-2026, 2:00 pm
Value
₹36,49,976
Location
Progress
Key Highlights
- • Limited Tender Enquiry restricting bids to 7 named local vendors
- • Delivery/installation at INS JARAWA, HADDO, Andaman & Nicobar 744102
- • DD-based or PBG performance security terms; DD in favor of CDA IDS NEW DELHI
- • Estimated contract value ₹3,649,976.00 for three-day event management
- • ATC document uploaded by buyer; no open BOQ items listed
- • Event scope includes complete execution for Silver Jubilee celebration at DBRAIT Auditorium
Tender Overview
Organization: Hqids (Department of Military Affairs) seeks Event Management Services for the Three-day Silver Jubilee Celebration of Andaman & Nicobar Command at DBRAIT Auditorium, Port Blair. Estimated value is ₹3,649,976.00. Delivery/installation at INS JARAWA, NAVY OFFICE, HADDO, ANDAMAN & NICOBAR 744102 as per ATC terms. Tender is restricted to a defined set of local vendors (7 names) under Limited Tender Enquiry. No BOQ items are listed. Scope emphasizes complete execution of the activity, including venue management, staging, logistics, and on-site coordination. Key differentiator is the proximity-specific shortlisting and a non-open tender pathway requiring verified local presence.
Technical Specifications & Requirements
- Category: Event/ Seminar/ Workshop/ Exhibition Management Service – National; Silver Jubilee Celebration of Andaman & Nicobar Command
- Location: DBRAIT Auditorium (inside/outside), Port Blair, Andaman & Nicobar
- Delivery/Install: On-site delivery and commissioning at INS JARAWA address; hard copy DD to be delivered within 15 days of award
- Financial Terms: Estimated contract value ₹3,649,976.00; EMD details not specified in data; PBG preferred but DD allowed
- Eligibility: Bidders must be among the listed select sellers; no open tender; financial standing required; no liquidation or bankruptcy
- ATC/ATC Documents: Buyer-uploaded ATC; limited to named vendors; submission via GeM platform
Terms, Conditions & Eligibility
- Delivery Address: INS JARAWA, NAVY OFFICE, HADDO, ANDAMAN & NICOBAR 744102
- EMD/Performance Security: DD in favor of CDA IDS NEW DELHI acceptable; scanned copy to be uploaded; hard copy to be sent within 15 days of award
- Eligibility: Not under liquidation or receivership; must upload undertaking proving financial solvency
- Tender Type: Limited Tender Enquiry; bids restricted to 7 named suppliers only
- Documentation: Typical bidder docs required (GST, PAN, experience certificates, financials) as per T&Cs; OEM authorizations may be needed
- Delivery Timeline: On-site execution for a three-day event; installation/commissioning as applicable
Key Specifications
-
Event management and venue execution for a three-day Silver Jubilee celebration
-
Delivery and on-site commissioning at INS JARAWA, NAVY OFFICE, HADDO
-
Limited to 7 pre-qualified vendors; no BOQ items published
-
DD-based performance security allowed; must be uploaded within 15 days of award
-
No explicit technical standards listed; adherence to timely completion and on-site coordination
Terms & Conditions
-
Delivery and installation at INS JARAWA, Andaman & Nicobar within project scope
-
DD in favor of CDA IDS NEW DELHI acceptable as performance security
-
Limited Tender Enquiry with 7 named sellers only
Important Clauses
Payment Terms
Performance security via Account Payee DD or PBG; DD to CDA IDS NEW DELHI; scanned copy upload within 15 days of award
Delivery Schedule
On-site event execution for a three-day window; installation and commissioning as required at DBRAIT Auditorium per ATC
Penalties/Liquidated Damages
Not explicitly listed in data; implied SLA adherence for timely completion; penalties to be as per GeM/GTC terms
Bidder Eligibility
-
Must be one of the 7 listed sellers under Limited Tender Enquiry
-
Not under liquidation, court receivership, or bankruptcy
-
Demonstrable financial solvency and prior experience in event management
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AIRTECH Under PMA | 22-09-2026 11:54:09 | |
| 2 | ANDAMAN BUILDSMORE PRIVATE LIMITED Under PMA | 22-09-2026 12:48:11 | |
| 3 | BASUMATI MERCANTILE Under PMA | 20-09-2026 15:00:08 | |
| 4 | KIRTONIYA SEALS AND SERVICES Under PMA | 20-09-2026 02:55:58 | |
| 5 | M TRADERS Under PMA | 20-09-2026 02:06:47 | |
| 6 | PABITRA ENTERPRISE Under PMA | 19-09-2026 21:06:47 | |
| 7 | PRASHANTA ENTERPRISE Under PMA | 20-09-2026 02:23:22 | |
| 8 | SR ENTERPRISE Under PMA | 22-09-2026 10:50:07 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | PRASHANTA ENTERPRISE Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CE | |
| L2 | M TRADERS Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CE | |
| L3 | PABITRA ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CE | |
| L4 | KIRTONIYA SEALS AND SERVICES( MSE Social Category:SC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CE | |
| L5 | BASUMATI MERCANTILE Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CE |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
18
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SILVER JUBILEE CELEBRATION OF ANDAMAN & NICOBAR COMMAND; Venue Development, Complete Execution of Activity; AT DBRAIT AUDITORIUM INSIDE AND OUTSIDE; Three day
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Delivery Details
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9886194.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates for similar event management projects
Financial statements / solvency certificate
Bid security (EMD) details or DD for performance security
Technical bid/compliance documents as per ATC
OEM authorization letters (if applicable) for third-party vendors
Any local shop/store licenses or permits required for venue operations
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for the event management tender in Andaman
Bidders must belong to the 7 listed vendors under Limited Tender Enquiry and submit a technical bid along with GST, PAN, experience certificates, and financials. Include DD or PBG for performance security in favour of CDA IDS NEW DELHI; upload scanned DD copy within 15 days of award.
What documents are required for the Andaman event bid 2026
Required documents include GST certificate, PAN card, prior event management experience certificates, financial statements, EMD or DD for performance security, OEM authorizations if applicable, and technical compliance documents as per ATC. Ensure delivery address aligns with INS JARAWA, HADDO.
What is the delivery location for the three-day event tender
Delivery, installation, and on-site event management must occur at INS JARAWA, NAVY OFFICE, HADDO, Sri Vijaya Puram, Andaman & Nicobar 744102, with venue setup at DBRAIT Auditorium as specified.
What are the payment terms for this procurement in Andaman
Payment terms specify that performance security may be provided via Account Payee DD or PBG; DD must be in favour of CDA IDS NEW DELHI. The scanned DD copy must be uploaded; hard copy delivered to buyer within 15 days of award.
What standards or certifications are required for the event bid
No explicit technical standards are listed; bidders should demonstrate relevant event management capabilities, prior similar projects, and compliance with GeM/GTC terms. OEM authorizations may be required if using third-party equipment or services.
Who are the eligible vendors for the Andaman event tender 2026
The tender is restricted to seven named sellers: M/s Pabitra Enterprises, M/s M Traders, M/s Prashanta Enteprises, M/s Kirtoniya Seals & Services, S R Enterprises, M/s Basumati Mercantile, and M/s Air Tech; no open bidding.