GEM

State Election Commission Uttar Pradesh procurement of Office & Stationery Supplies 2025

Posted

18 Oct 2025, 10:17 am

Deadline

05 Nov 2025, 11:00 am

Location

MORADABAD , UTTAR PRADESH

Progress

Issue18 Oct 2025, 10:17 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

26530

Categories 12

INDUCTION MOTORS TUBE ENVELOPE SEALS BAG MATCH BOX MULTIFUNCTION PRINTERS PEN BALL PEN BOX MACHINE PLASTIC

Tender Overview

The procuring organization is the State Election Commission (sec), Uttar Pradesh. The tender seeks a wide range of office & stationery products across multiple categories, including locks, pens, paper, envelopes, paper stationery, envelopes, filing accessories, computer supplies, and related items. The scope encompasses 143 BOQ items with unspecified unit values but a clearly defined ancillary requirement set. Notable contractual nuance is the reserve to adjust quantities by up to 25% at bid/contract execution and extended delivery windows in proportion to added quantities. This tender targets suppliers capable of handling bulk, mixed-category orders and delivering within dynamic schedules. The unique aspect is the broad, enumerated product list spanning consumables and hardware, indicating a comprehensive stationery and office-supply procurement for state election operations in UP. Potential bidders should align with the ATC terms and the option-clause-driven delivery planning.

Technical Specifications & Requirements

  • No explicit product-level technical specifications are stated in the available data.
  • The BOQ lists 143 items covering general office supplies, hardware, and consumables; however, exact SKUs, capacities, or standards are not provided.
  • The Buyer has added Terms & Conditions emphasizing quantity-adjustment rights (up to 25%), with a calculation method: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • The presence of an ATC document suggests bidder-specific compliance guidelines may be included in an uploaded file; bidders should review the ATC for any mandatory certifications, OEM authorizations, or product-specific standards.
  • Delivery scheduling will respond to option exercise, requiring robust logistics planning for varied item families.

Terms, Conditions & Eligibility

  • The contract permits increase/decrease in quantity by up to 25% of bid quantity at order and during currency at contracted rates.
  • Delivery period adjustments follow a defined formula, with a minimum of 30 days; extended durations may apply per option clause.
  • Bidders must comply with the ATC document uploaded by the buyer and the general terms laid out in the bid terms.
  • No explicit EMD amount or payment terms are listed in the accessible data; bidders should consult the ATC and buyer terms for these specifics.
  • The tender emphasizes bulk, multi-category procurement, requiring suppliers with diverse inventory and capable logistics to meet variable demand.

Key Specifications

  • Product category: Broad office & stationery items including locks, pens, paper, envelopes, staplers, USB drives, cartridges, printer supplies, paper rolls, and related hardware

  • Total BOQ items: 143

  • Quantity adjustments: ±25% of bid quantity

  • Delivery time framework: Minimum 30 days for added quantities; extended delivery period permissible via option clause

  • Standards/ Certifications: Refer to ATC (not provided in data); bidders must review ATC for exact requirements

  • OEM/Brand requirements: Not explicitly listed; check ATC for specific brand constraints or approvals

Terms & Conditions

  • Quantity modification up to 25% at order and during contract currency

  • Delivery period calculated as (additional quantity/original quantity) × original period with minimum 30 days

  • Must review and comply with Buyer Uploaded ATC terms and Conditions

Important Clauses

Payment Terms

Not specified in the accessible data; refer to ATC for exact terms and milestones

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended delivery time computed as described by option clause

Penalties/Liquidated Damages

Not detailed in provided data; ATC may specify LD or penalties in the full terms

Bidder Eligibility

  • Experience in bulk office-supply procurement for government bodies or large institutions

  • Demonstrated capability to supply a broad catalog (143 items) with reliable logistics

  • Compliance with ATC terms, OEM authorizations if required, and standard corporate certifications

Bill of Quantities (BOQ) 143 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Lock Small size Lock Small size 500 piece ram.dayal45886 30
2 Lock Medium size Lock Medium size 100 piece ram.dayal45886 30
3 Lock Big Size Lock Big Size 30 piece ram.dayal45886 30
4 Ball point pen Ball point pen 250 piece ram.dayal45886 30
5 Dot pen DOMS Dot pen DOMS 250 piece ram.dayal45886 30
6 Poilet pen Medium Quality Poilet pen Medium Quality 100 piece ram.dayal45886 30
7 Poilet pen High Quality Poilet pen High Quality 100 piece ram.dayal45886 30
8 Jail Pen Jail Pen 200 piece ram.dayal45886 30
9 Sutli Sutli 5 kg ram.dayal45886 30
10 Rubber Band Rubber Band 5 kg ram.dayal45886 30
11 Stamp Paid Small Size Stamp Paid Small Size 50 piece ram.dayal45886 30
12 Stamp Paid Medium Size Stamp Paid Medium Size 50 piece ram.dayal45886 30
13 Stamp Paid Big Size Stamp Paid Big Size 50 piece ram.dayal45886 30
14 Ink Voilet stamp paid coras Ink Voilet stamp paid coras 100 piece ram.dayal45886 30
15 Highlighter Pen red green yello Highlighter Pen red green yello 30 piece ram.dayal45886 30
16 Sketch Pen red green yello purple Sketch Pen red green yello purple 50 piece ram.dayal45886 30
17 Peper weight Medium Peper weight Medium 100 piece ram.dayal45886 30
18 Saving Bled Five in A Pack Topaz Saving Bled Five in A Pack Topaz 10 piece ram.dayal45886 30
19 Suja Simple Suja Simple 70 piece ram.dayal45886 30
20 Suja Steel Twisted Suja Steel Twisted 70 piece ram.dayal45886 30
21 Suja Muth wala Suja Muth wala 70 piece ram.dayal45886 30
22 Bashi Paper Full Size Bashi Paper Full Size 100 piece ram.dayal45886 30
23 Sealing wax red packet 200 gm Sealing wax red packet 200 gm 50 piece ram.dayal45886 30
24 Candle 200 MM Candle 200 MM 50 piece ram.dayal45886 30
25 Match Box Match Box 50 piece ram.dayal45886 30
26 Needle Small per Packet Needle Small per Packet 50 piece ram.dayal45886 30
27 Needle Big per Packet Needle Big per Packet 20 piece ram.dayal45886 30
28 Thread Gucci 50 g Thread Gucci 50 g 100 pack ram.dayal45886 30
29 Gum Tube Gum Tube 100 piece ram.dayal45886 30
30 Favistic Samll Favistic Samll 100 piece ram.dayal45886 30
31 Favistic Big Favistic Big 50 piece ram.dayal45886 30
32 Glue CC 60 ml Glue CC 60 ml 50 piece ram.dayal45886 30
33 Glue Botal 150 Ml Glue Botal 150 Ml 50 piece ram.dayal45886 30
34 Gliue Botal 700 Ml Gliue Botal 700 Ml 20 piece ram.dayal45886 30
35 Simple Paper A4 Size 75 GSM PER RIM Simple Paper A4 Size 75 GSM PER RIM 100 piece ram.dayal45886 30
36 Photo State Paper Century A4 Size 75 GSM PER RIM Photo State Paper Century A4 Size 75 GSM PER RIM 500 piece ram.dayal45886 30
37 Photo State Paper Century Legal Size 75 GSM PER RIM Photo State Paper Century Legal Size 75 GSM PER RIM 20 piece ram.dayal45886 30
38 Paper Color A4 Size Red Green Yellow Pink Paper Color A4 Size Red Green Yellow Pink 5 piece ram.dayal45886 30
39 Register 1 Qr 36 Page Register 1 Qr 36 Page 130 piece ram.dayal45886 30
40 Register 2 Qr 72 Page Register 2 Qr 72 Page 130 piece ram.dayal45886 30
41 Register 3 Qr 108 Page Register 3 Qr 108 Page 130 piece ram.dayal45886 30
42 Register 4 Qr 144 Page Register 4 Qr 144 Page 100 piece ram.dayal45886 30
43 Register 5 Qr 180 Page Register 5 Qr 180 Page 50 piece ram.dayal45886 30
44 Register 6 Qr 220 Page Register 6 Qr 220 Page 50 piece ram.dayal45886 30
45 Register 7 Qr 300 Page Register 7 Qr 300 Page 20 piece ram.dayal45886 30
46 Register 8 Qr 320 Page Register 8 Qr 320 Page 10 piece ram.dayal45886 30
47 Envelops 4 by 9 Inch Envelops 4 by 9 Inch 10 piece ram.dayal45886 30
48 Envelope 4 by 10 Inch Envelope 4 by 10 Inch 5 piece ram.dayal45886 30
49 Invelopse 5 by 11 Inch Invelopse 5 by 11 Inch 4 piece ram.dayal45886 30
50 Invelope 9 by 11 Inch Invelope 9 by 11 Inch 4 piece ram.dayal45886 30
51 Invelope 12 by 15 Inch Invelope 12 by 15 Inch 2 piece ram.dayal45886 30
52 Invelope 11 by 13 Inch Invelope 11 by 13 Inch 3 piece ram.dayal45886 30
53 Envelope Water Prof A4 Size Envelope Water Prof A4 Size 5 piece ram.dayal45886 30
54 Allpin Packet Allpin Packet 200 piece ram.dayal45886 30
55 Steplar Kangaru Small Steplar Kangaru Small 130 piece ram.dayal45886 30
56 Steplar Kangaru Big Steplar Kangaru Big 70 piece ram.dayal45886 30
57 Steplar Pin Samall Size Steplar Pin Samall Size 150 box ram.dayal45886 30
58 Steplar Pin Big Size Steplar Pin Big Size 100 box ram.dayal45886 30
59 Gurad File Gurad File 10 piece ram.dayal45886 30
60 Plastic Folder A4 Size Booklete Plastic Folder A4 Size Booklete 250 piece ram.dayal45886 30
61 Plastic Folder FS Size Plastic Folder FS Size 100 piece ram.dayal45886 30
62 Calculeter 8 Digites Calculeter 8 Digites 100 piece ram.dayal45886 30
63 Calculeter 12 Digites Calculeter 12 Digites 70 piece ram.dayal45886 30
64 Pen Boxes 4 Pen Holder Pen Boxes 4 Pen Holder 10 piece ram.dayal45886 30
65 Pen Boxes 4 Bol Pen Holder Pen Boxes 4 Bol Pen Holder 10 piece ram.dayal45886 30
66 VersaLink Cartidge B7025 B7030 7035 NIC VersaLink Cartidge B7025 B7030 7035 NIC 1 piece ram.dayal45886 30
67 Computer Cartridge HP Laser M207- M212 Computer Cartridge HP Laser M207- M212 1 piece ram.dayal45886 30
68 VersaLink Toner B7025 B7030 7035 NIC VersaLink Toner B7025 B7030 7035 NIC 1 piece ram.dayal45886 30
69 Cumputer Cartridge HP Laserjet Pro M202 DW Size 88A Cumputer Cartridge HP Laserjet Pro M202 DW Size 88A 1 piece ram.dayal45886 30
70 Cumputer Cartridge prodot pro M 202 DW size 88A Cumputer Cartridge prodot pro M 202 DW size 88A 1 piece ram.dayal45886 30
71 Cumputer Cartridge HP Laserjet 1022 Size 12A Cumputer Cartridge HP Laserjet 1022 Size 12A 1 piece ram.dayal45886 30
72 Cumputer Cartridge Prodot 1022 Size 12A Cumputer Cartridge Prodot 1022 Size 12A 1 piece ram.dayal45886 30
73 Cumputer Cartridge HP Laserjet P 1566 Size 78A Cumputer Cartridge HP Laserjet P 1566 Size 78A 1 piece ram.dayal45886 30
74 Cumputer Cartridge Prodat 1566 Size 78A Cumputer Cartridge Prodat 1566 Size 78A 1 piece ram.dayal45886 30
75 Cumputer Cartridge HP 1015 Cumputer Cartridge HP 1015 1 piece ram.dayal45886 30
76 Tonar HP Laser Tank mfp 2606sdw Tonar HP Laser Tank mfp 2606sdw 1 piece ram.dayal45886 30
77 Photo State machine shorp ar 6031 n toner Photo State machine shorp ar 6031 n toner 1 piece ram.dayal45886 30
78 Photo State machine shorp ar 6031 n Cartridge Photo State machine shorp ar 6031 n Cartridge 1 piece ram.dayal45886 30
79 Canon Printer Ink Black Red Green Yellow Canon Printer Ink Black Red Green Yellow 1 piece ram.dayal45886 30
80 Straw Bord A4 Size Gatta Straw Bord A4 Size Gatta 150 piece ram.dayal45886 30
81 Dak Pad Cloth Dak Pad Cloth 10 piece ram.dayal45886 30
82 CD Blank CD Blank 5 piece ram.dayal45886 30
83 CD Marker CD Marker 50 piece ram.dayal45886 30
84 DVD Blank DVD Blank 5 piece ram.dayal45886 30
85 Pencil Pencil 200 piece ram.dayal45886 30
86 Pencil Sopnor Pencil Sopnor 200 piece ram.dayal45886 30
87 Scale Plastic 12 Inch Scale Plastic 12 Inch 100 piece ram.dayal45886 30
88 Flod pen Flod pen 150 piece ram.dayal45886 30
89 Dispatech Register as per List Attach in ATC Dispatech Register as per List Attach in ATC 1 piece ram.dayal45886 30
90 Kangaro FP-20 Single Hole Punch Machine as per ATC List Kangaro FP-20 Single Hole Punch Machine as per ATC List 20 piece ram.dayal45886 30
91 File Cover Mideam File Cover Mideam 15,000 piece ram.dayal45886 30
92 File Cover High Qlt File Cover High Qlt 500 piece ram.dayal45886 30
93 Tag Gucchi Tag Gucchi 1,000 piece ram.dayal45886 30
94 Karban Black Korash Karban Black Korash 10 pack ram.dayal45886 30
95 Karban Blue Korash Karban Blue Korash 100 pack ram.dayal45886 30
96 Cloth Markeen 1 by 1 Metter Cloth Markeen 1 by 1 Metter 100 piece ram.dayal45886 30
97 Sketch Pen Black Sketch Pen Black 200 piece ram.dayal45886 30
98 Panch plyre Coras Panch plyre Coras 80 piece ram.dayal45886 30
99 Count Sponge Damper Pad Count Sponge Damper Pad 100 piece ram.dayal45886 30
100 Rapper Patti Rapper Patti 100 piece ram.dayal45886 30
101 Kaedak Patti Pad Complete Kaedak Patti Pad Complete 1,000 piece ram.dayal45886 30
102 Dhage ka Gola 200Grm 8 ply Dhage ka Gola 200Grm 8 ply 10 piece ram.dayal45886 30
103 Pincil Litaek Pincil Litaek 100 piece ram.dayal45886 30
104 Allpin As per ATC List Allpin As per ATC List 100 piece ram.dayal45886 30
105 Karecting flod whitner pen Karecting flod whitner pen 100 piece ram.dayal45886 30
106 Marker Pen Big Marker Pen Big 100 piece ram.dayal45886 30
107 Marker Pen Small Marker Pen Small 100 piece ram.dayal45886 30
108 Name Slip Stikar Name Slip Stikar 250 piece ram.dayal45886 30
109 U Clip U Clip 100 pack ram.dayal45886 30
110 Flag Packet Flag Packet 50 piece ram.dayal45886 30
111 Slip pad by Note pad Slip pad by Note pad 50 piece ram.dayal45886 30
112 Spiral pad dyari Spiral pad dyari 50 piece ram.dayal45886 30
113 Jonal by sector ke palistic baj Jonal by sector ke palistic baj 150 piece ram.dayal45886 30
114 USB Pen Drive 16 Gb USB Pen Drive 16 Gb 10 piece ram.dayal45886 30
115 USB Pen Drive 32Gb USB Pen Drive 32Gb 10 piece ram.dayal45886 30
116 USB Pen Drive 64 Gb USB Pen Drive 64 Gb 5 piece ram.dayal45886 30
117 Hard Disk 1 Tb Quantity Required 1 Pieces Hard Disk 1 Tb Quantity Required 1 Pieces 1 pieces ram.dayal45886 30
118 Hard Disk 2 Tb Quantity Required 1 Pieces Hard Disk 2 Tb Quantity Required 1 Pieces 1 pieces ram.dayal45886 30
119 Palthin bag 5 kg Palthin bag 5 kg 10 kg ram.dayal45886 30
120 Palthin bag 5 kg Matpetikayo ki Varsha Hetu Palthin bag 5 kg Matpetikayo ki Varsha Hetu 10 kg ram.dayal45886 30
121 Ball Pen use and Throw Ball Pen use and Throw 200 piece ram.dayal45886 30
122 Clip Board Clip Board 100 piece ram.dayal45886 30
123 Mohar One Line Mohar One Line 10 pieces ram.dayal45886 30
124 Mohar Two Line Mohar Two Line 100 pieces ram.dayal45886 30
125 Mohar Three Line Mohar Three Line 100 pieces ram.dayal45886 30
126 Mohar Four Line Mohar Four Line 50 pieces ram.dayal45886 30
127 Mohar Five Line Mohar Five Line 50 pieces ram.dayal45886 30
128 Mohar Six Line Mohar Six Line 10 pieces ram.dayal45886 30
129 Mohar Seven Line Mohar Seven Line 10 pieces ram.dayal45886 30
130 Mohar Eight Line Mohar Eight Line 10 pieces ram.dayal45886 30
131 Mohar Nine Line Mohar Nine Line 10 pieces ram.dayal45886 30
132 Mohar Ten Line Mohar Ten Line 10 pieces ram.dayal45886 30
133 Mohar Eleven Line Mohar Eleven Line 10 pieces ram.dayal45886 30
134 Mohar Twelve Line Mohar Twelve Line 10 pieces ram.dayal45886 30
135 Mohar thirteen Line Mohar thirteen Line 10 pieces ram.dayal45886 30
136 Mohar fourteen Line Mohar fourteen Line 10 pieces ram.dayal45886 30
137 Mohar Fifteen Line Mohar Fifteen Line 10 pieces ram.dayal45886 30
138 Mohar Sixteen Line Mohar Sixteen Line 10 pieces ram.dayal45886 30
139 Mohar Seventeen Line Mohar Seventeen Line 10 pieces ram.dayal45886 30
140 Mohar Eighteen Line Mohar Eighteen Line 10 pieces ram.dayal45886 30
141 Mohar Twenty Line Mohar Twenty Line 10 pieces ram.dayal45886 30
142 Mohar Round Mohar Round 5 pieces ram.dayal45886 30
143 Mohar Signature Mohar Signature 15 pieces ram.dayal45886 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office-supply procurements

4

Financial statements demonstrating capacity to support bulk orders

5

EMD/Security deposit as per ATC terms

6

Technical bid documents and catalogues

7

OEM authorizations or third-party certifications if specified in ATC

Frequently Asked Questions

How to bid in tender for office supplies in Uttar Pradesh?

Bidders should first review the ATC document uploaded by the State Election Commission UP and verify eligibility. Prepare GST, PAN, financials, experience certificates, and OEM authorizations if required. Submit a bid with catalogues for all 143 items and ensure compliance with the 25% quantity option clause.

What documents are required for UP stationery procurement?

Required documents include GST registration, PAN, experience certificates for similar procurements, financial statements, EMD as per ATC, technical bid documents, and OEM authorizations if applicable. Ensure bid submission aligns with the ATC guidance and item-wise catalogues for all 143 BOQ items.

What are the delivery terms for quantity changes in UP tender?

Delivery terms allow up to 25% quantity increase/decrease at order and during currency. The additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Ensure proper logistics planning for varied item families.

Which items are included in the UP State Election Commission BOQ?

The BOQ comprises 143 items spanning locks, pens, paper, envelopes, filing accessories, USB drives, cartridges, hard disks, stationery, and related office equipment. Exact SKUs and specifications are detailed in the tender’s BOQ and ATC; bidder should review the uploaded ATC for specifics.

What standards or certifications are required for the UP bid?

Specific standards/certifications are not listed in the accessible data; refer to the ATC document for required certifications, OEM authorizations, and product-specific standards. Ensure ISI/ISO compliance if mandated by ATC for certain categories.

When is the bid submission deadline for UP stationery tender 2025?

The accessible data does not reveal the exact deadline. Bidders must check the ATC and the tender portal for the submission date, as the purchaser may release an explicit cutoff alongside other compliance requirements.

What is the EMD required for the UP procurement?

The data does not specify the EMD amount. Bidders should consult the ATC to confirm the exact EMD value, acceptable payment mode, and whether provision is required for online or DD-based deposits.

How to verify OEM authorizations for the UP tender?

If OEM authorizations are required, the ATC will specify approved brands and the validation process. Prepare authorization letters from OEMs for each critical category or item, and ensure they cover bulk quantities across the 143 items.