Arth Evam Sankhya Prabhag Uttar Pradesh computer printer UPS scanner tender 2026 ISO 24734
Bid Publish Date
27-Jan-2026, 11:16 am
Bid End Date
06-Feb-2026, 12:00 pm
Location
Progress
Tender Overview
The Uttar Pradesh Planning Department, Rajya Sarkar unit Arth Evam Sankhya Prabhag, invites bids for multiple IT hardware packages in Lalitpur (284122). Procurement covers a Computer Printer (V2), Line Interactive UPS with AVR (V2), High End Desktop Computer (Q2), and Scanner (V3). The tender emphasizes data-sheet validation against offered specifications and mandates data-sheet upload with bid submission. An option clause may modify quantity up to 25% during or after contract formation, with delivery time recalculated per extended periods. Bidders must demonstrate turnover and non-liquidity status to qualify, with OEM authorisation where applicable. The scope includes Supply, Installation, Testing & Commissioning (SIC) of all goods at the buyer’s premises and ongoing warranty considerations.
Technical Specifications & Requirements
- Product/service categories: Computer Printer, Line Interactive UPS with AVR, High End Desktop Computer, Scanner
- Printing metrics: Minimum print speeds per ISO/IEC 24734 for A4/A3 (mono/color) and auto duplexing feature
- Connectivity and power: Connectivity options, AVR voltage regulation, inverter efficiency, rated output voltage with THD, backup time metrics
- UPS & battery: Battery backup time on full load; warranty for line interactive UPS and battery (onsite warranty terms)
- System components: Base and higher processor numbers, TPM module, pre-loaded OS, RAM size, primary/secondary storage, monitor availability and panel type
- Scanning: Scanner type, maximum scan size, optical resolution, document feeder performance with ADF tray capacity
- Compliance: On-site warranty period and manufacturer authorization requirements; data-sheet alignment with tendered specs
Terms, Conditions & Eligibility
- Quantity flexibility: 25% up or down during/after contract at contracted rates
- Financial standing: No liquidation or court receivership; turnover verification for last three years
- Data-sheet requirement: Bid must include data-sheet matching offered specs; mismatches may lead to rejection
- Experience: 3 years of supplying identical categories to government bodies; primary product value criterion applies in bundles
- Authorisation: OEM or authorized distributor certificate required with bid
- Scope of supply: SIC of goods with installation and commissioning included
- Documentation: GST, PAN, experience contracts, financials, EMD/security deposits, OEM authorisations
Key Specifications
-
Product categories: Computer Printer (V2), Line Interactive UPS with AVR (V2), High End Desktop Computer (Q2), Scanner (V3)
-
Minimum print speeds per ISO/IEC 24734 for A4/A3 (mono/color); auto duplexing supported
-
UPS: Inverter efficiency, AVR voltage regulation, rated output with THD, battery backup time on full load
-
Warranty: On-site OEM warranty for UPS and battery; duration in years to be specified
-
System specs: Base/Higher processor numbers, TPM, pre-loaded OS, RAM size, primary/secondary storage, monitor availability and type
Terms & Conditions
-
Key Term 1: 25% quantity flex provision during/after contract with rates preserved
-
Key Term 2: Data-sheet must precisely match offered specs to avoid rejection
-
Key Term 3: 3 years government supply experience required with relevant contracts
Important Clauses
Payment Terms
Contract price with SIC costs; ensure payment terms align with government norms; specify milestone or COD terms
Delivery Schedule
Delivery to commence from last date of original delivery order; extended delivery period as per option clause; minimum 30 days when increasing quantity
Penalties/Liquidated Damages
Ld/penalties for delayed delivery or non-conformance referenced in terms; not explicitly stated here
Bidder Eligibility
-
3 years of supply experience for similar IT hardware to government bodies
-
Non-liquidation and no court receivership status; bid undertaking required
-
Ongoing turnover as per bid document; supportive financial statements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP Laser Jet M208dw printer with 1 year Warranty | 05-02-2026 18:15:22 | |
| 2 | GIRRAJ ENTERPRISES Under PMA | Make : brother Model : HL-L2366DW | 05-02-2026 22:02:02 | |
| 3 | HARI COMPUTER CENTRE Under PMA | Make : brother Model : HL-L2440DW | 02-02-2026 18:11:13 | |
| 4 | KRISHNA SALES AND SERVICES Under PMA | Make : brother Model : HL-L2440DW | 06-02-2026 10:14:54 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | HARI COMPUTER CENTRE Under PMA | Item Categories : Computer Printer (V2),Line Interactive UPS with AVR (V2),High End Desktop Computer,Scanner (V3) | |
| L2 | GIRRAJ ENTERPRISES Under PMA | Item Categories : Computer Printer (V2),Line Interactive UPS with AVR (V2),High End Desktop Computer,Scanner (V3) | |
| L3 | KRISHNA SALES AND SERVICES Under PMA | Item Categories : Computer Printer (V2),Line Interactive UPS with AVR (V2),High End Desktop Computer,Scanner (V3) |
Tender Data
Bid Details
Quantity
10
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , High End Desktop Computer (Q2) , Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-8873312.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates showing government/PSU supply in last 3 years
Audited financial statements or CA certificate showing turnover
Data sheets of offered products
OEM authorization / distributor certificate with contact details
EMD/ security deposit documentation as applicable
Technical bid with compliance against offered specifications
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Monochrome (Black) |
| Generic | Paper Size | A4 and Legal, A3, A4 and Legal Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) | Not Applicable Or higher |
| Printing | Auto Duplexing Printing (2-Sided Feature) | Yes Or higher |
| Connectivity | Connectivity | USB Port, Wi-Fi |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for IT hardware tender in Lalitpur UP 2026?
Bidders must meet 3-year government supply experience, provide data sheets matching offered specs, and submit GST, PAN, turnover proofs, and OEM authorization with the bid. Ensure 25% quantity flex is understood and plan SIC (Supply, Installation, Testing & Commissioning) accordingly.
What documents are required for Lalitpur UP tender submission?
Submit GST certificate, PAN, audited financial statements, turnover CA certificate, data sheets, OEM authorization, experience contracts, and EMD documentation. Ensure all documents reflect the exact product categories: Printer, UPS with AVR, Desktop PC, Scanner.
What are the technical specifications for ISO 24734 speeds in this tender?
Tender requires minimum print speeds per ISO/IEC 24734 for A4 mono/color and A3 mono/color, plus auto duplexing. Data sheets must confirm speeds and duplex capability for each printer model offered.
What is the delivery period and option clause in this bid?
Delivery period starts from the last date of original delivery order. The option clause allows up to 25% quantity variation during or after contract, with extended delivery time calculated accordingly, minimum 30 days.
What are the warranty requirements for UPS and batteries in this procurement?
On-site OEM warranty is required for the Line Interactive UPS, with separate battery warranty terms; ensure warranty duration is stated in years and coverage during installation and post-fulfillment.
What is required for manufacturer authorization in this UP tender?
Submit OEM authorization or distributor certificate detailing name, designation, address, email, and phone; bids from authorized service providers must accompany valid authorization.
What are the critical eligibility criteria for government IT hardware bids in UP?
Bidders must demonstrate 3-year relevant government/PSU supply experience, maintain non-liquidation status, provide data sheets matching offered specs, meet turnover requirements for the last three years, and present OEM authorization along with bid.
What does SIC stand for and include in the UP IT tender?
SIC stands for Supply, Installation, Testing & Commissioning; the bid price must include all costs for delivering, installing, configuring, testing, and commissioning the IT hardware at the destination.