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Akola District Panchayats E-cart for Goods Tender Akola Maharashtra 2026 – 25% Option Clause, Training & AMC 2 Years

Bid Publish Date

09-Jan-2026, 5:47 pm

Bid End Date

19-Jan-2026, 6:00 pm

Location

AKOLA , MAHARASHTRA

Progress

Issue09-Jan-2026, 5:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact quantity flexibility: 25% up/down on contracted quantity during and after ordering period
  • • AMC requirement: 2-year maintenance included in bid price
  • • Training plan: 2 employees, 5 days, at Grampanchayat Office
  • • Invoice terms: consignee name with GSTIN; logo printing as per buyer format
  • • Mandatory data sheet upload and strict parameter match to avoid rejection

Tender Overview

Organization: Akola District Panchayats (Department of Panchayati Raj) in AKOLA, MAHARASHTRA 444001 invites bids for an E-cart for Goods (Q3). While the exact estimated value and EMD are not disclosed, the tender emphasizes an optional quantity adjustment of up to 25% during contract execution and extended delivery considerations. A notable scope includes training for 2 employees at the Grampanchayat Office over 5 days and the inclusion of an AMC for 2 years. Invoices must be raised in the consignee’s name with the consignee GSTIN, and the supplier must print the buyer’s logo. Provide a data sheet with bid and ensure End User Certificate as per buyer format. This tender also requires essential installation accessories to be supplied within the bid price. Tender in Akola procurement context highlights potential electronics or mobility equipment alignment with local governance needs.

Technical Specifications & Requirements

  • Vehicle category and body/container parameters: type, volume (cubic metres), material, and power source to be specified by bidder.
  • Electrical drivetrain details: Maximum power output (kW), type of traction battery (capacity in Ah), and type of motor.
  • Physical build: body/container volume, material, and power source compatibility.
  • Documentation: upload Data Sheet matching bid parameters; ensure End User Certificate in buyer format if requested.
  • Installation & aftercare: include all essential accessories for installation and commissioning; mention AMC 2 YEARS in price.
  • Brand/OEM notes: if any, and requirement to align with generic industry practice for E-cart solutions.
  • Training: provide training for 2 employees (duration: 5 days).
  • Logistics & branding: invoice in consignee name with GSTIN; supplier to print buyer logo as required.

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in tender; ensure readiness for standard bid security per procurement rules.
  • Bidders must not be under liquidation or bankruptcy; provide a negative-standing undertaking.
  • Products offered must have at least a 5 years residual market life; no end-of-life items.
  • GST handling: bidder bears GST liability; reimbursement follows actuals or applicable rate (whichever is lower).
  • Data Sheet alignment: bid may be rejected for mismatched technical parameters.
  • End User Certificate to be provided in Buyer’s format if demanded.
  • Delivery scope includes training, installation accessories, and AMC 2 years; logo printing and invoicing requirements apply.

Key Specifications

  • Vehicle category and body/container parameters: type, volume (cubic metres), material

  • Power source details and electrical drivetrain: maximum power output (kW), traction battery type, capacity (Ah), motor type

  • Data Sheet alignment with bid parameters and End User Certificate provision

  • AMC for 2 years included in bid price and installation accessories

  • Training details: 2 employees, 5 days, location Grampanchayat Office

Terms & Conditions

  • Option clause allows 25% quantity variation during contract at contracted rates

  • End User Certificate must follow buyer format; GST handled at bidder’s discretion

  • Data Sheet must precisely match product specifications; mismatch may lead to rejection

Important Clauses

Payment Terms

Invoice to be raised in consignee name with consignee GSTIN; GST reimbursement as actuals or applicable rate (lower of the two)

Delivery Schedule

Delivery/extension terms depend on option clause; minimum additional delivery time 30 days if quantity increases

Penalties/Liquidated Damages

Not explicitly stated; adherence to standard procurement penalties applies per contract terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must demonstrate capacity to supply E-cart or mobility solution meeting stated specs

  • Experience with similar municipal or panchayat procurement projects

Documents 4

GeM-Bidding-8821941.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Vehicle Category E-cart
Generic Parameters Used for Goods Carrier
Generic Parameters Type of Body/Container Twin Bin Type
Generic Parameters Body/Container Volume (cubic metres) 1.2 - 3.0 Or higher
Generic Parameters Body/Container Material Mild Steel as per IS 2062, Stainless Steel Or higher
Generic Parameters Power Source Electric - Battery Operated
Generic Parameters Maximum Power Output (kW) 1.5 - 2.0 Or higher
Generic Parameters Type of Traction Battery Lithium-ion Battery, Lead-acid Battery Or higher
Generic Parameters Traction Battery Capacity (in Ah) 120.0 - 160.0 Or higher
Generic Parameters Type of Motor BLDC Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating related supply of E-cart or mobility solutions

4

Financial statements or evidence of financial standing

5

Bid security/EMD documentation (amount not disclosed in tender)

6

Technical bid documents and Data Sheet

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for the E-cart tender in Akola Maharashtra 2026

To bid, download the Data Sheet, upload GST, PAN, and experience certificates, and provide OEM authorizations if applicable. Ensure your bid includes the 2-year AMC, 2-person training plan, and installation accessories. Confirm the 25% quantity option and implement the invoice format with consignee GSTIN.

What documents are required for Akola E-cart procurement 2026

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD documentation, Data Sheet, technical bid, and OEM authorizations. Ensure End User Certificate is prepared in the buyer’s format if demanded and that data sheets match product specifications precisely.

What are the technical specifications for the E-cart in Akola tender

Bid submissions must define vehicle category, body/container volume, material, power source, maximum power (kW), traction battery type and capacity (Ah), and motor type. A Data Sheet must align exactly with these parameters to avoid rejection; include installation accessories and AMC details.

When is the delivery timeline and option clause for Akola tender

The tender includes an option to increase quantity up to 25% at contracted rates. Delivery timing extends from the last date of the original delivery order, with minimum additional time of 30 days if the quantity increases; the purchaser can extend duration up to the original delivery period.

What are the payment terms for the Akola E-cart supply

Invoices must be raised in the consignee’s name with the consignee GSTIN. GST reimbursement is actual or at the applicable rate, whichever is lower. Ensure pricing includes all essential installation accessories and AMC for two years.

What eligibility criteria are required for bidders in Akola procurement 2026

Bidders must not be in liquidation or bankruptcy, have capacity for the required E-cart specifications, and possess relevant experience. They should demonstrate data-sheet conformity and provide End User Certificate if requested by the buyer, with GST-compliant invoicing.

How to ensure data sheet and End User Certificate compliance

Prepare a data sheet that exactly mirrors product specifications (vehicle category, volume, material, power, battery type/capacity, motor). If End User Certificate is requested, supply in the buyer’s specified format. Mismatched technical parameters can lead to bid rejection.

What is included in the 2-year AMC for the Akola E-cart tender

The bid must include a 2-year AMC covering maintenance and essential support post-installation. Include pricing for service visits, parts not covered by warranty, and response times; ensure compatibility with installation accessories and training outcomes.

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