NDRF Security Equipment Tender Odisha 2026: Test Reports, Advance Sample, 25% Quantity Option
Bid Publish Date
29-Aug-2026, 8:31 pm
Bid End Date
12-Sep-2026, 6:00 pm
EMD
₹25,492
Location
Progress
Tender Overview
Organization: National Disaster Response Force (NDRF) seeks procurement of defence-related woollen garments (Jersey Mens Woollen 'V' Neck') with stringent testing and sampling controls. Estimated EMD: ₹25,492. Location: Mundali, Cuttack, Odisha. Delivery address: 3rd Bn NDRF Mundali, Cuttack, Odisha. Key differentiators include mandatory test reports from AHSP/NABL/ILAC accredited labs and advance sample approval before bulk production. The contract reserves the option to adjust quantity by up to 25% both pre- and intra-contract, with delivery timelines recalculated accordingly. A detailed design approval process precedes fabrication, with possible drawing modifications. Unique terms require timely approvals and adherence to approved drawings to avoid LD.
Technical Specifications & Requirements
- Test Reports: Conformity proof from designated AHSP/NABL/ILAC accredited or Central Government lab.
- Advance Sample: Submission of advance samples for buyer approval prior to supply commencement.
- Delivery Conditions: Installation at the specified address in Odisha; delivery timeline adjusts with option clause; extended delivery period may be invoked with no LD if drawing approvals are delayed.
- GST: Bidder to determine GST impact; reimbursement as actuals or prevailing rates, capped at quoted GST percentage.
- Imported Goods: If applicable, OEM/Authorized Seller must have registered Indian office for after-sales service.
- Documentation: Undertake provision of required bids and design drawings within 5 days of award, with design modifications as directed by Buyer.
Terms & Eligibility
- EMD: ₹25,492; pay term unspecified in excerpt but typically before award.
- Delivery & Installation: As per contract after drawings approval; 3rd Bn NDRF Mundali, Odisha.
- Sample Clause: Advance sample approval within 5 days of award; bulk manufacturing follows only after approval.
- Financial Standing: No liquidation or bankruptcy; bid submission to include undertaking.
- OEM/After-Sales: Indian office required for imported items; submit certificate.
Key Specifications
-
Test report from AHSP/NABL/ILAC accredited lab or Central Government Lab
-
Advance sample submission and buyer approval before bulk manufacturing
-
Delivery address: 3rd Bn NDRF, Mundali, Cuttack, Odisha
-
Option clause: +/- 25% quantity during contract and extension calculations
-
GST: reimbursement as actuals or as per applicable rates (whichever is lower) up to quoted GST
Terms & Conditions
-
Key Term 1: Quantity may be increased/decreased by 25% at contract placement and during currency. Key Term 2: Advance sample approval required within 5 days of award; design drawings to be approved or modified within 5 days. Key Term 3: Delivery/installation at Mundali, Cuttack, Odisha with no LD for drawing approval delays; GST applied per actuals or quoted %.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
GST registration and PAN validity
-
Experience in supplying defence/jersey woollen garments or equivalent
-
OEM authorization for imported components if applicable
Tender Data
Bid Details
Quantity
1500
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
2
Past Performance
70 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Jersey Mens Woollen 'V' Neck (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Cuttack
Delivery Pincodes
754006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Litan Biswas | 754006,The Commandant 03 BN NDRF Mundali Cuttack Odisha 754006 | Cuttack | Odisha | 754006 | 1500 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9746814.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar products
Financial statements or balance sheet
EMD submission proof (DD/online payment receipt)
Technical bid documents
OEM authorization (for imported items)
Advance sample submission and approval documentation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| TEST REPORT | Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | Yes |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) for buyer's approval before commencement of supply | Not applicable |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the NDRF Jersey Woollen tender in Odisha 2026?
Bidders must meet key eligibility criteria, submit GST, PAN, and experience certificates, provide an EMD of ₹25,492, and include technical bid, OEM authorizations if applicable, plus advance sample documentation. Ensure test reports from NABL/ILAC-accredited labs and detailed design drawings within 5 days of award. Follow submission as per T&C with option clause considerations.
What documents are required for the NDRF defence garment tender in Mundali?
Required documents include GST registration, PAN, financial statements, experience certificates, EMD proof, technical bid, OEM authorization for imported items, and advance sample submission with buyer approval. Also include any design drawings and modification lists requested after award, within the 5-day window.
What are the test report standards for the NDRF garment tender?
Tender requires test reports from AHSP/NABL/ILAC-accredited labs or Central Government Labs confirming conformity to specification. Ensure report validity, include product samples and compliance certificates with IS/GB standards if specified, and attach as part of the technical bid package.
When is advance sample approval required for the Odisha tender?
Advance sample approval is mandatory within 5 days of award. The buyer may approve or request modifications within 5 days. Bulk manufacturing can begin only after approval, with any delays in approval potentially affecting delivery timelines but not triggering LD as per the terms.
What are the delivery terms for the Mundali NDRF procurement?
Delivery is to be completed at 3rd Bn NDRF Mundali, Cuttack, Odisha. The option clause allows ±25% quantity adjustment at contract and during contract. Delivery timelines are recalculated based on the extended period, with minimum 30 days added during extension.
What are the GST and payment terms for this NDRF tender?
GST is to be borne by the bidder with reimbursement at actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Payment terms typically base on contract milestones; ensure terms are aligned with the supply and installation schedule after drawings approval.
What is required for imported products in this NDRF bid?
Imported items require an OEM or Authorized Seller with a registered Indian office for after-sales service. Submit the certificate proving registered office presence and OEM authorization as part of the submission and ensure service support availability in India.
What happens if drawing approvals are delayed for the NDRF order?
If buyer delays drawing approvals, the delivery period is refixed, with no LD charged for the period of delay. Once approvals are granted, the original or extended delivery timeline resumes according to the option clause and contract terms.