Karnataka Personnel And Administrative Reforms Department IT Projects Milestone Tender Bangalore Karnataka 2026
Progress
Tender Overview
The Karnataka Personnel And Administrative Reforms Department in Bangalore invites a milestone-based IT staffing tender for dedicated personnel to support IT project milestones. Required roles include PROJECT MANAGER – 2 NOS, TECHNICAL CONSULTANT – 1 NOS, RESEARCH ASST. – 1 NOS, and 1950 VOTER HELPLINE OPERATORS – 4 NOS. Service period spans 01/03/2026 to 28/03/2027, aligning with project milestones and B2G service delivery. The procurement emphasizes online verification for MSME eligibility, local service office presence, and OEM/manufacturer-based eligibility under GeM guidelines. This tender targets a Karnataka-based service partner with state-level fulfillment and online credential validation, emphasizing timely staffing, compliance, and delivery of qualified IT manpower within a defined period.
Technical Specifications & Requirements
- Manpower categories: PROJECT MANAGER (2), TECHNICAL CONSULTANT (1), RESEARCH ASSISTANT (1), VOTER HELPLINE OPERATORS (4)
- Service period: 01/03/2026 – 28/03/2027 (approximately 13 months)
- Geography: Service office must be located within the state of the consignee (Karnataka)
- Eligibility mechanics: Purchase preference for state MSEs with valid Udyam Registration; online validation required; OEM/manufacturer capability for products and services
- Payment & compliance: Service provider salaries paid by the provider upfront with documentary PF/ESIC and banking statements; bidders must upload mandated certificates and maintain financial stability
- Contract flexibility: Quantity or duration adjustments up to 25% at contract issue and post-issuance within the same limit
- Delivery scope: Milestone-based staffing across IT projects; no BOQ line items are listed, indicating project-based staffing rather than goods
Terms, Conditions & Eligibility
- EMD/financial standing: Not specified in data; bidders must satisfy general bid security and avoid liquidation or bankruptcy per ATC
- MSME/State procurement preference: Reserved for eligible Karnataka MSEs with valid Udyam and verified online credentials
- Office requirement: Local Karnataka office availability evidence required
- Staff payroll disclosure: Provide payroll and statutory documents (PF, ESIC) with payments claimed from buyer
- Documentation: Upload all certificates requested in bid documents and ATCs; ensure OEM/service-provider credentials
- Contract scope: Milestone-based IT project staffing with potential quantity/duration adjustments up to 25%
Key Specifications
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- Manpower categories and counts: PROJECT MANAGER (2), TECHNICAL CONSULTANT (1), RESEARCH ASSISTANT (1), VOTER HELPLINE OPERATORS (4)
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- Service period: 01/03/2026 to 28/03/2027
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- Geographical requirement: Karnataka-based service office
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- Eligibility: State MSME preference with Udyam Validation; OEM/manufacturer requirement for offered services
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- Payment terms: Salaries paid by service provider; PF/ESIC documentation to be submitted with claims
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- Contract flexibility: 25% quantity/duration variation at issue and post-issuance
Terms & Conditions
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Progress milestones govern manpower deployment and payments
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MSME state reservation requires Udyam registration and online verification
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Local Karnataka office proof is mandatory
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Employees’ payroll and statutory compliance must be demonstrable
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Contract quantity/duration adjustments allowed up to 25%
Important Clauses
Payment Terms
Salaries of contracted staff paid by the Service Provider upfront; claims to be made to Buyer with PF/ESIC and bank statements.
Delivery Schedule
Staff deployment aligned with project milestones across 01/03/2026 to 28/03/2027; milestone-based fulfillment required.
Penalties/Liquidated Damages
Details not provided in data; bidders should expect standard penalties for non-performance per ATC.
Bidder Eligibility
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Must have Karnataka-based service office
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MSME from Karnataka with Udyam Registration and online verification
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Experience delivering IT project staffing services on milestone basis
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | APPENTUS TECHNOLOGIES PRIVATE LIMITEDÂ Â Â Under PMA | 16-03-2026 12:46:46 | |
| 2 | E-SOLUTIONS IT SERVICES PRIVATE LIMITEDÂ Â Â Under PMA | 16-03-2026 16:10:38 | |
| 3 | NILA MANTEKÂ Â Â Under PMA | 16-03-2026 11:30:04 | |
| 4 | QUICK SPACE ENTERPRISESÂ Â Â Under PMA | 16-03-2026 11:49:18 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NILA MANTEK( MSE Social Category:OBC ) Â Â Â Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis | |
| L2 | QUICK SPACE ENTERPRISESÂ Â Â Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis | |
| L3 | E-SOLUTIONS IT SERVICES PRIVATE LIMITED( MSE Social Category:General ) Â Â Â Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
50
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Agency for IT Projects- Milestone basis
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9086769.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates for each manpower category
Financial statements / turnover proof
EMD documents (if applicable by ATC)
Technical bid documents
OEM authorizations (if applicable)
Udyam Registration proof (for MSME eligibility)
Proof of office in Karnataka (local address)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Karnataka IT staffing milestone tender in Bangalore 2026
Bidders must register on GeM, submit MSME proof if eligible, upload payroll and statutory documents (PF/ESIC), and provide evidence of Karnataka-based office. Ensure milestones align to 01/03/2026–28/03/2027 and meet staff category requirements for project manager, consultant, researcher, and helpline operators.
What documents are required for Karnataka IT staffing procurement 2026
Submit GST, PAN, experience certificates for each role, financial statements, payroll records with PF/ESIC, OEM authorizations if applicable, Udyam Registration proof for MSME status, and Karnataka office proof. Ensure all ATC certificates are uploaded with bid.
What are the manpower categories and quantities for this tender
Required roles: PROJECT MANAGER – 2 NOS, TECHNICAL CONSULTANT – 1 NOS, RESEARCH ASST. – 1 NOS, VOTER HELPLINE OPERATORS – 4 NOS. Service period covers 13 months from March 2026 to March 2027, with milestone-based deployment.
What are the eligibility criteria for MSME reservation in this bid
MSME bidders must be Karnataka-based, manufacturer/OEM of offered services, hold valid Udyam Registration, and online credential validation. Resellers are excluded for services; benefits depend on online profile validation by the Buyer after document evaluation.
When is the service period for the Karnataka IT staffing tender
The service period runs from 01/03/2026 to 28/03/2027, approximately 13 months, covering milestone-based deployment of specified IT staff across the project lifecycle.
What are the payment terms and payroll obligations for bidders
Service providers must pay staff salaries upfront and claim reimbursement from the Buyer with supporting PF/ESIC documents and bank statements. Ensure compliance with statutory payments and provide payroll proof during claims.