Indian Oil Marketing Division Facility Management Services Jalpaiguri West Bengal Lump Sum 2026
Bid Publish Date
17-Jul-2026, 10:48 am
Bid End Date
24-Jul-2026, 11:00 am
EMD
₹7,300
Value
₹28,90,518
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Categories
10
Tender Overview
The Indian Oil Corporation Limited (IOC) Marketing Division seeks a Lump Sum Facility Management Services contractor for operations at the Officers Transit Facility, Jalpaiguri, West Bengal. Core scope includes housekeeping, garbage collection and disposal, cooking and serving meals (tea, breakfast, lunch, snacks, dinner), and cleaning of service water tanks. Estimated contract value is ₹2,890,517.76 for the full term, with an EMD of ₹7,300. Initial fixed period is 2 years; extension of up to 6 months on mutual consent is allowed, bringing potential total to 2 years 6 months. The contract supports a possible 25% increase in scope/duration per ATC provisions. This is a lump-sum procurement under IOC’s regional facility management program for Jalpaiguri, aiming to standardize service delivery across housekeeping, catering, and maintenance tasks.
Technical Specifications & Requirements
- Service category: Facility Management Services (Lump Sum) covering housekeeping, waste management, food service, and water tank cleaning.
- Term: Initial 2 years with possible extension to 6 months; total maximum term 2.5 years.
- Scope flexibility: 25% increase in contract value/quantity permitted upon consent.
- EMD: ₹7,300; estimated tender value indicates multi-year service commitment.
- Location: Jalpaiguri, West Bengal; site requires on-site catering and hygienic housekeeping.
- Documentation: bidders must comply with IOC ATCs; no BOQ items listed in data.
- Deliverables: routine housekeeping, waste disposal, meal service, and routine water-tank cleaning.
- Compliance: ensure safety, hygiene, and food-service standards for on-site facilities.
- Payment terms: not specified; bidders should plan to align with typical lump-sum FM payments per extension terms.
Terms, Conditions & Eligibility
- EMD: ₹7,300 to accompany bid submission.
- Contract extension: 25% scope/duration adjustment allowed at contract issuance and during extension.
- Initial fixed period: 2 years; extension up to 6 months on mutual consent.
- Tender value basis: estimated for 2 years 6 months; initial W.O. issued for 2 years.
- Clarity gaps: start/end dates and delivery milestones are not specified; bidders should seek ATC documents for detailed terms.
- Service mix: includes cooking and serving of meals and water-tank cleaning; ensure compliance with local health regulations.
- Compliance: adhere to all terms in the Buyer Added ATC and any IS/ISO hygiene standards applicable to catering and housekeeping services.
Key Specifications
-
- Service category: Lump Sum Facility Management Services (housekeeping, garbage disposal, cooking and serving meals, water tank cleaning)
-
- Location: Jalpaiguri, West Bengal
-
- Estimated value: ₹2,890,517.76
-
- EMD: ₹7,300
-
- Contract duration: 2 years with extension up to 6 months (mutual consent)
-
- Scope adjustment: up to 25% increase in contract value/duration upon consent
Terms & Conditions
-
EMD: ₹7,300 required with bid submission
-
Initial fixed term: 2 years; extension to 6 months on mutual consent
-
Possible scope/value increase up to 25% with consent
Important Clauses
Payment Terms
Not explicitly specified in provided data; bidders should refer to ATC documents for payment schedule under lump-sum FM.
Delivery Schedule
No explicit milestones; contract indicates on-site facility management with continuous services for 2 years, extendable by mutual consent.
Penalties/Liquidated Damages
No LD details provided in data; ATC may contain penalty provisions for non-performance or service shortfalls.
Bidder Eligibility
-
Experience in providing facility management, housekeeping, and catering services
-
Financial stability evidenced by turn over suitable to multi-year FM contract
-
GST registration and PAN; compliance with local health and safety norms
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Officers Transit Facility, Jalpaiguri,West Bengal; Housekeeping, Collection and disposal of garbage, COOKING AND SERVING OF TEA, BREAKFAST, LUNCH, SNACKS, DINNER ETC , CLEANING OF SERVICE WATER TANK OF ..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jalpaiguri
Delivery Pincodes
735133
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Preetam Kumar | 735133,Indane Bottling Plant, Raninagar, Jalpaiguri | Jalpaiguri | West Bengal | 735133 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9577326.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar facility management work
Financial statements / turnover proof
EMD receipt/instrument (₹7,300)
Technical bid documents demonstrating capability for housekeeping, catering, and water tank cleaning
OEM authorizations or vendor registrations (if applicable)
ATC compliance documents provided by IOC
Frequently Asked Questions
How to bid for the facility management tender in Jalpaiguri West Bengal 2026?
Bidders should submit this lump-sum FM bid with EMD ₹7,300, GST and PAN, experience certificates, and financials. Ensure compliance with IOC ATC terms, provide catering and housekeeping capability, and confirm extension options up to 6 months. Access the ATC for detailed submission steps and format.
What documents are required for IOC Jalpaiguri FM bid 2026?
Required documents include **GST certificate, PAN card, experience certificates for similar FM work, financial statements, EMD receipt, technical bid demonstrating housekeeping and catering capabilities, and OEM authorizations if applicable. Ensure ATC compliance and site-specific health standards.
What are the eligibility criteria for IOC facility management tender in West Bengal?
Eligibility includes prior FM experience, demonstrated ability to manage housekeeping, catering, and water-tank cleaning, sufficient financial strength, valid GST and PAN, and compliance with IOC ATCs. Demonstrate capability to operate in Jalpaiguri, with health and safety standards adherence.
What are the contract extension rights for the IOC Jalpaiguri tender?
The contract allows a 25% extension of scope/value and an extension window of up to 6 months on mutual consent, in addition to the initial 2-year term. Extensions require agreement with the service provider as per ATC terms.
What is the estimated value and EMD for IOC Jalpaiguri FM tender 2026?
Estimated contract value is ₹2,890,517.76 for 2 years 6 months; the EMD is ₹7,300. Bidders should prepare payment and bank instrument details accordingly and ensure funds are available for bid submission.
What standards or compliance are expected for catering and housekeeping IOC tender?
Bidders must comply with IOC ATCs, maintain hygienic food service and housekeeping, and adhere to applicable local health regulations. Documentation should include relevant certifications and any IS/ISO hygiene standards specified in ATC for safe catering and water-tank cleaning.
When will the initial work order be issued for IOC Jalpaiguri facility management?
An initial work order will be issued for a 2-year fixed period, with the option to extend up to 6 months. Finalization depends on ATC terms and contract negotiations following bid evaluation and bidder selection.
What is the delivery expectation for water tank cleaning in this IOC project?
Delivery expectation includes regular cleaning of service water tanks as part of integrated FM services. Ensure documented schedules, hygienic procedures, and waste handling compliance, aligned with local health regulations and IOC ATCs.
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Documents 7
GeM-Bidding-9577326.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS