Facility Management Services - LumpSum Based - Residential; Housekeeping, Security Services, ECP,Gr
National Education Society For Tribal Students
GAJAPATI, ODISHA
Posted:
23 January 2026
Closed:
2 February 2026
GEM
GEM
Sarva Shiksha Abhiyan Madhya Pradesh Hostel Security Services Tender 2025 - Lump Sum Facility Management and EMD ₹10k
Bid Publish Date
28-Nov-2025, 12:15 pm
Bid End Date
12-Dec-2025, 1:00 pm
EMD
₹10,000
Location
Progress
Issue28-Nov-2025, 12:15 pm
Technical12-Nov-2025, 2:48 pm
Financial
AwardCompleted
Quantity
1
Bid Type
Two Packet Bid
Categories
6
Tender Overview
Sarva Shiksha Abhiyan (SSA), under the School Education Department Madhya Pradesh, invites bids for Lump Sum Facility Management Services for govt hostel security. The contract covers hostel security services with consumables to be provided by the buyer, and an EMD of ₹10,000. Project scope is delivery-based with a Performance Bank Guarantee (PBG) of 3% of order value. The bid includes an option clause allowing up to 25% variation in quantity or duration both before and after contract award, and a special provision for excess settlement charges. The procurement supports MSME bidders from Madhya Pradesh, subject to online validation and manufacturer/OEM status. Bidders must upload EMD proof with technical bid and meet the standard bid submission requirements.
- Organization: Sarva Shiksha Abhiyan (SSA), Madhya Pradesh
- Product/Service: Lump Sum Facility Management for hostel security; consumables to be supplied by buyer
- Location: Madhya Pradesh, India (state-level procurement)
- Estimated value: Not disclosed; EMD ₹10,000; PBG 3% of order value
- Unique aspects: MSME reservation eligibility, online validation, pre/post-variation options, excess charges mechanism
Technical Specifications & Requirements
- No explicit itemized BOQ or technical specs available
- Key known terms: EMD ₹10,000; PBG 3% of order value; MSME reservation for eligible state-based bidders
- Eligible bidders must be service providers for security management and hostel safety operations
- Compliance with buyer terms includes online MSME verification and OEM/manufacturer status for eligibility
- Variation clause allows up to 25% change in quantity/duration; bidders must accept revised terms
- Excess settlement feature permits additional invoice charges if declared and documented
Terms, Conditions & Eligibility
- EMD: ₹10,000; MSME exemption available with valid MSME certificate and online verification
- PBG: 3% of order value
- Delivery/Service timeline: Not specified in data; bidders should align with buyer project schedules
- Documents: GST, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations as applicable
- Variation/Settlement: 25% variation allowed; excess settlement up to specified percentage with supporting documents
- MSME reservation: Only if bidder is registered as manufacturer/OEM and validated online; traders excluded for goods/service eligibility
Key Specifications
-
Product/service category: Lump Sum Facility Management for hostel security
-
EMD amount: ₹10,000
-
Performance Bank Guarantee: 3% of order value
-
Variation clause: ±25% (pre/post award changes)
-
Excess settlement: additional charges permissible with documentation
Terms & Conditions
-
EMD of ₹10,000 required; MSME exemption available with proper certificate
-
PBG equal to 3% of order value; submit before contract award
-
Bid can be adjusted up to 25% in quantity or duration
-
MSME reservation requires online validation and OEM/manufacturer status
-
Provide GST, PAN, experience and financial documents for bid submission
Important Clauses
Payment Terms
No explicit payment timeline provided; PBG required at award, EMD submitted with technical bid; online verification for MSME bidders
Delivery Schedule
Delivery/delivery cadence not specified in available data; bidders should seek clarifications and align with buyer project timelines
Penalties/Liquidated Damages
No explicit LD figure provided in data; apply standard government procurement penalties per contract terms post award
Bidder Eligibility
-
Must be eligible for MSME reservation if claiming exemption, with valid Udyam online verification
-
Service provider of hostel security management, not a reseller
-
Manufacturer/OEM status for offered service or product with online validation
Documents 5
GeM-Bidding-8578312.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for security/hostel management services
4
Financial Statements (last 2-3 years)
5
EMD submission proof (scan copy)
6
Technical bid documents
7
OEM authorization / Manufacturer certificate
8
MSME registration certificate (if claiming exemption)
9
Online Udyam verification (for MSME bidders)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | EKAKSH TRADING AND SERVICES Under PMA | 11-12-2025 14:48:43 | Qualified |
| 2 | NIA ENTERPRISES Under PMA | 11-12-2025 14:11:55 | Qualified |
| 3 | POOJA TRADING AND SERVICES Under PMA | 11-12-2025 17:36:36 | Qualified |
| 4 | Sidharth Security Service Under PMA | 29-11-2025 20:24:20 | Disqualified |
| 5 | VISHWAKARMA FACILITY PRIVATE LIMITED Under PMA | 28-11-2025 16:04:50 | Disqualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | POOJA TRADING AND SERVICES Under PMA | ₹5,58,000 | Item Categories : Facility Management Services - LumpSum Based - GOVT HOSTEL; HOSTEL SECURITY SERVICES; Consumables t |
| L2 | NIA ENTERPRISES Under PMA | ₹6,00,000 | Item Categories : Facility Management Services - LumpSum Based - GOVT HOSTEL; HOSTEL SECURITY SERVICES; Consumables t |
| L3 | EKAKSH TRADING AND SERVICES Under PMA | ₹6,20,000 | Item Categories : Facility Management Services - LumpSum Based - GOVT HOSTEL; HOSTEL SECURITY SERVICES; Consumables t |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for hostel security services tender in Madhya Pradesh 2025
Bidders must meet MSME eligibility, upload EMD ₹10,000, provide GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure online Udyam verification if claiming MSME benefits. Submit technical and financial bids together; PBG is 3% of order value.
What documents are required for SSA MP hostel security tender 2025
Required documents include GST certificate, PAN, experience certificates for security services, financial statements, EMD proof of ₹10,000, technical bid documents, OEM authorization, and MSME registration if exemption is claimed. Upload all with the technical bid.
What are the key terms and batch variations for MP hostel security bid
The contract permits up to 25% variation in quantity or duration before or after award. Bidders must accept revised terms. Excess settlement charges may be added with proper documentation, without exceeding the predefined limit.
What is the performance security required for SSA MP bid 2025
A Performance Bank Guarantee equal to 3% of the order value is required. It must be furnished in favor of the procuring authority and remain valid through contract execution and defect liability period.
Who is eligible for MSME reservation in this Madhya Pradesh tender
MSME bidders must be manufacturers/OEMs of the offered service, online-validated on GeM, and approved by the buyer after document scrutiny. Traders offering others' products are not eligible for reservation benefits.
When does the bidding window for the MP hostel security tender close
The exact submission deadline is not specified in the available data. Bidder should monitor GeM portal notifications and submit all documents, including EMD proof, before the closing time.
What standards or certifications are required for MP hostel security services
No explicit technical standards are listed in the data. Bidders should ensure service capability for hostel security management and provide OEM authorization where applicable; align with standard government procurement risk and compliance practices.
How to verify MSME exemption eligibility for this MP tender
Claimants must upload valid MSME certificate and complete online Udyam verification. The buyer will validate online during evaluation; only verified entities receive reservation benefits.
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Documents 5
GeM-Bidding-8578312.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS