Tender Overview
Patliputra University (Education Department, Bihar) invites bids for a comprehensive furniture solution including Steel Almirah / Cabinets conforming to IS 3312 (V4) (Q3), Modular Tables / Meeting Tables / Centre Tables (V2) (Q2), Revolving Chairs (V5) (Q2), Chair (Without Wheels), Executive Tables (V3) (Q2), Wooden Shelf / Case / Rack / Credenza / Modular Storage (V2) (Q2), and Sofa (V3) (Q2). The Tender lists extensive generic and top-table specifications across chairs, tables, and storage with multiple dimensional and edge-tolerance criteria. EMD: ₹20,000. The location is Bihar; the bid targets standard-compliant educational furniture with varied category lead times and optional quantity adjustments. The procurement emphasizes IS 3312 compliance, modular configurations, and service support readiness, with a unique combination of general purpose and executive furnishings. The tender’s differentiator lies in its broad catalog (almirahs to sofas) and the requirement for concrete edge thickness, table-top dimensions, and understructure materials. Unique aspects include multiple table-top and understructure specifications, and a 25% option clause for quantity variation during contract execution.
Technical Specifications & Requirements
- Categories covered: Steel almirahs/cabinets (IS 3312 V4), modular tables, centre tables, revolving chairs, general-purpose chairs, executive tables, wooden shelves, and sofas.
- Key table-top specs: material type, edge availability, edge thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm, height adjustable options.
- Understructure details: metal vs wooden legs, cross-section dimensions, thickness tolerances, availability of modesty panels, and pedestal/storage considerations.
- Chair & seating specs: seat upholstery, backrest height categories (low/mid/high), tilt-locking, lumbar support, headrest, and armrests availability.
- Standards/certifications: IS 3312 (for almirahs) and generic compliance for furniture components; emphasis on dimensions without pedestal height and lock/drawer configurations.
- Delivery/installation scope: multi-category installation with ongoing service support and potential on-site warranty terms; service-centre requirements in the state of each consignee with 30-day post-award establishment period.
- Evidence requirements: past-experience documentation and proof of service capabilities; escalation matrix for service support.
Terms, Conditions & Eligibility
- EMD: ₹20,000 (electronic/online or DD as applicable).
- Delivery terms: option to increase quantity up to 25% of bid quantity at contracted rates; delivery period calculated from original delivery date with a minimum 30 days.
- Service & support: functional Service Centre in the State of each consignee; establishment within 30 days of award; dedicated toll-free support and escalation matrix.
- Past experience proof: contracts, invoices, execution certificates, or client-based documents acceptable as evidence of prior similar work.
- Warranty/penalties: terms referenced in T&Cs; LDs or penalties applicable per contractual clauses; payment release related to service-centre documentation.
- Documentation for bid: GST, PAN, experience certificates, financial statements, EMD submission, technical compliance, OEM authorizations where applicable.
- Qualification criteria: compliance with equipment standards, at least one valid proof of past experience, and demonstrated capability to supply multi-category furniture within Bihar.
