GEM

Indian Army IT Wing Ahmednagar Procurement: Multifunction Machine MFM, High End Desktop & All in One PC Tender 2025

Bid Publish Date

25-Nov-2025, 7:38 pm

Bid End Date

06-Dec-2025, 9:00 am

Location

AHMEDNAGAR , MAHARASHTRA

Progress

Issue25-Nov-2025, 7:38 pm
AwardPending
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Quantity

65

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM alignment requirement: Data sheet must match offered parameters; OEM-backed supply
  • • Technical standards: 7+ years market life; no end-of-life declarations by OEM
  • • Delivery flexibility: Option to increase quantity by 25% during contract and currency
  • • Eligibility: 3 years govt/PSU supply experience with supporting contracts
  • • Warranty/AMC expectations: Explicit warranty terms to be provided by bidder
  • • Penalties/LD: Not specified; ensure compliance with delivery timelines and quality checks
  • • Delivery site: IT Wing, Armoured Corps Centre and School, Ahilyanagar, Maharashtra
  • • GST/compliance: GST applicability to be determined; actual GST reimbursement up to quoted rate

Categories 2

MACHINE SCANNER

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a bundle of office IT equipment including Multifunction Machine MFM (V2), High End Desktop, All in One PC (V2), Computer Printer (V2) and Scanner (V3), to be installed at the IT Wing, ARMOURED CORPS CENTRE AND SCHOOL, AHILYANAGAR, MAHARASHTRA. The scope anticipates several product categories with a flexible quantity option up to 25%, at contracted rates, and delivery timelines commencing post original delivery order. Bidders must ensure their offered items have at least 7 years residual market life and are not declared EOL by the OEM, maintaining currency with central/state govt procurement standards. The address for delivery and commissioning is the specified AHILYANAGAR location. The tender stresses supplier stability, equipment data sheet alignment, and vendor capability to support government procurement cycles. Unique aspects include optional quantity variation and a requirement for OEM-backed reliability in a defence-adjacent deployment.

Technical Specifications & Requirements

  • Product categories: Multifunction Machine MFM (V2), High End Desktop, All in One PC (V2), Computer Printer (V2), Scanner (V3).
  • Data Sheet submission: Mandatory upload with bid; data sheets must match offered parameters.
  • Experience criterion: 3 years’ regular manufacture/supply of similar govt/procurement products; provide contracts for each year.
  • Eligibility: No liquidation or bankruptcy; OEM or reseller involvement allowed; 7+ years market life remaining.
  • Delivery & installation: To IT WING, ARMOURED CORPS CENTRE AND SCHOOL, AHILYANAGAR, PIN 414002; terms include option clause for quantity variation.
  • GST and financials: GST applicability to be checked by bidder; PAN, GSTIN, cancelled cheque, EFT mandate to be provided.
  • Payload compatibility: Data sheet mismatch may lead to bid rejection; ensure IS/IEC alignment where applicable.

Terms, Conditions & Eligibility

  • EMD and financials: Not explicitly stated in the extract; ensure bid includes standard bid security as per ITW guidelines.
  • Delivery terms: Option to increase quantity up to 25%; delivery period calculated using the specified formula with a minimum of 30 days.
  • Payment terms: GST reimbursement as actuals, up to applicable rates; payment processing aligned to govt norms.
  • Documents: Copy of PAN, GSTIN, cancelled cheque, EFT mandate; product data sheets; contracts showing 3-year govt supply experience.
  • Warranty/OBL: Not specified; ensure OEM warranty terms are clearly provided with data sheets.

Key Specifications

  • Product categories: MFM (V2), High End Desktop, All in One PC (V2), Computer Printer (V2), Scanner (V3)

  • Data Sheet must match bid parameters; avoid mismatches

  • Experience: 3 years govt/PSU supply with contract copies

  • Market life: minimum 7 years residual life for offered products

  • Delivery address: IT Wing, Armoured Corps Centre and School, Ahilyanagar, 413201

Terms & Conditions

  • Delivery quantity may vary up to 25% during contract at contracted rates

  • GST applicability to be borne by bidder; reimbursement as actuals up to quoted rate

  • Mandatory data sheets and 3 years govt procurement experience required

Important Clauses

Delivery Terms

Option to increase quantity up to 25% at contracted rates; delivery timeline follows last date of original DO with minimum 30 days if extended

Payment Terms

GST reimbursement as actuals; payment terms aligned to govt norms; bidder must include GST details

Performance & Compliance

Data sheet alignment with offered products; no EOL products; 3 years govt/PSU supply experience with contract copies

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • 3 years of govt/PSU supply experience for similar ICT hardware

  • OEM or authorized reseller with data sheet alignment

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Product Data Sheets uploaded with bid

6

Contracts / work orders showing 3 years govt/PSU supply experience

7

OEM authorization (if bidding through reseller)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Indian Army IT equipment tender in Ahmednagar Maharashtra 2025

Bidders must provide PAN, GSTIN, cancelled cheque, EFT mandate, and data sheets. Ensure 3+ years govt/PSU supply experience with contract copies. Meet 7+ years market life and avoid EOL items; deliver to IT Wing, Ahilyanagar, with option to increase quantity by 25%.

What documents are required for bidder registration in this procurement

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and product data sheets. Include vendor contracts demonstrating 3 years of govt/PSU supply and OEM authorizations if bidding through a reseller. GST applicability will be assessed; reimbursement up to the quoted rate.

What are the delivery terms for quantity fluctuations in this tender

The purchaser may increase or decrease quantity by up to 25% at contracted rates. Delivery period starts after the original DO; if extended, time is computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.

Which products are covered under the Maharashtra Army procurement

The tender includes Multifunction Machine MFM (V2), High End Desktop, All in One PC (V2), Computer Printer (V2), and Scanner (V3) for the Armoured Corps Centre and School in Ahilyanagar, Maharashtra.

What is required regarding data sheets and product specifications

Data Sheets must be uploaded with the bid and must precisely match offered parameters. Any mismatch can lead to bid rejection. Ensure IS/CE/IEC alignment where applicable and confirm OEM specifications are current.

What is the experience criterion for bidders in this government tender

Bidders or their OEMs must have regularly manufactured and supplied the same or similar ICT category products to Central/State Govt/PSU for 3 years prior to bid opening, with contract copies for each year.

How is GST handled in this procurement

GST is to be checked by the bidder; the buyer will reimburse GST at actuals or applicable rates, whichever is lower, up to the rate quoted by the bidder; ensure GSTIN is valid and filed accurately.

What delivery address and installation details are specified

Delivery/installation must occur at IT Wing, Armoured Corps Centre and School, Ahilyanagar, Maharashtra, PIN 414002; ensure on-site commissioning if included in scope and provide installation reports.

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