GEM

Odisha MSME Department Cuttack High End Laptop & MFM Tender 2025 - ISI/ISO Standards & 25% Quantity Flexibility

Bid Publish Date

17-Nov-2025, 4:02 pm

Bid End Date

08-Dec-2025, 4:00 pm

Bid Opening Date

08-Dec-2025, 4:30 pm

EMD

₹60,515

Location

CUTTACK , ODISHA

Progress

Issue17-Nov-2025, 4:02 pm
AwardPending
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Quantity

36

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must meet OEM turnover criteria over the last 3 years with supporting financials
  • • EMD amount explicitly stated as ₹60,515 for bid participation
  • • Delivery flexibility: quantity adjustments up to 25%; extended delivery period rules defined
  • • Scope includes Supply, Installation, Testing and Commissioning (SITC) of multiple product categories
  • • Factory preloaded OS with certification required for all devices
  • • Data sheet and OEM authorization or documentation likely required for compliance
  • • MSME Department Odisha aims for local deployment in CUTTACK with category bundle
  • • No BOQ items; procurement focuses on integrated SITC of laptops, MFM, All-in-One PCs, and scanners

Categories 3

LAPTOP MACHINE SCANNER

Tender Overview

The Odisha MSME Department in CUTTACK, ODISHA invites bids for a category bundle including High End Laptop, Multifunction Machine (MFM) V2, All in One PC (V2), and Scanner (V3). The scope covers Supply, Installation, Testing and Commissioning of the specified products with an estimated quantity subject to option clauses. An EMD of ₹60,515 applies. Bidders must note the buyer’s right to modify quantity by up to 25% during contract execution and to extend delivery in line with the option clause. The procurement aims to equip MSMEs with modern computing and scanning capabilities, emphasizing complete lifecycle delivery.

Technical Specifications & Requirements

  • Product categories: High End Laptop, MFM V2, All in One PC V2, Scanner V3
  • Delivery scope: Supply, Installation, Testing and Commissioning (SITC)
  • EMD: ₹60,515
  • Delivery flexibility: Option to increase/decrease quantity up to 25% at contract stage; extended delivery period calculations based on (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Technical basis: OEM turnover requirements and bidder turnover criteria referenced; data sheet and vendor declarations required
  • Platform specs: Factory preloaded OS with certification; RAM, storage, display, ports, keyboard/mouse connectivity basics implied
  • General terms: Scope includes all cost components; installation and commissioning are mandatory; warranty/AMC terms to be captured in bid
  • Location/delivery: Cuttack, Odisha; procurement emphasizes MSME enablement and local deployment

Terms, Conditions & Eligibility

  • Turnover criteria for Bidder: minimum average annual turnover over last 3 years (as per bid document)
  • OEM turnover criteria: minimum average turnover of OEM over last 3 years (as per bid document); for bunch bids, OEM with highest bid value must meet the criterion
  • Financial standing: bidder must not be in liquidation or bankruptcy; an undertaking is required
  • Scope of supply: Bid price must include SITC costs; deliverables must conform to specified standards
  • Delivery/clause: Option clause governs quantity fluctuations and delivery timelines; extended delivery calculation applies
  • Documentation: Audited statements or CA certificates to verify turnover; SC/CA/CA certificate requirements to be uploaded

Key Specifications

  • Product names: High End Laptop, Multifunction Machine V2, All in One PC V2, Scanner V3

  • Delivery scope includes SITC; factory preloaded OS with certification

  • EMD: ₹60,515; 25% quantity flex extension; minimum 30 days additional delivery time

  • Standards/requirements: not explicitly listed; OEM turnover criteria per bid document

  • Key acceptance: RAM type and size, storage capacity, display diagonal, port count implied

  • Warranty/AMC terms to be specified in bid; preloaded OS compliance and certification

Terms & Conditions

  • EMD of ₹60,515 required; bid security documentation must be included

  • 25% quantity flex and associated delivery extension rules govern delivery schedule

  • SITC scope with installation and commissioning included in bid price

Important Clauses

Payment Terms

Scope includes SITC; payment terms to be defined in bid; ensure inclusion of all cost components

Delivery Schedule

Delivery period adjustments per option clause; minimum 30 days extension; based on quantity variance

Penalties/Liquidated Damages

Penalties for late delivery or non-conforming SITC; specifics to be outlined in bidding documents

Bidder Eligibility

  • Minimum average turnover over last 3 years as per bid document

  • OEM turnover criteria met for the offered product category

  • No liquidation, receivership, or bankruptcy; undertaking required

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A
Generic Stand Standard

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets or CA certificate indicating turnover for last 3 years

4

OEM authorizations and product data sheets

5

Financial statements or CA/Cost Accountant certificate confirming turnover

6

Bid security or EMD documents evidencing ₹60,515

7

Technical bid documents and installation/comissioning plan

8

Cancellation/undertaking confirming no liquidation or bankruptcy

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the Cuttack MSME laptops tender in Odisha 2025?

Bidders must submit GST, PAN, turnover evidence (audited or CA certificate), OEM authorizations, EMD ₹60,515, and technical/commercial bids. Ensure SITC scope is clear; confirm OS preloads and device certifications. Delivery terms follow option clause with 25% quantity flexibility.

What documents are required for Odisha MSME procurement of high end laptops?

Required documents include GST certificate, PAN, turnover proofs for last 3 years, audited statements, CA/Cost Accountant certificates, OEM authorizations for each product, EMD receipt, and detailed installation/commissioning plan.

What are the delivery and payment terms for this Odisha tender?

Delivery terms allow a 25% quantity variance; delivery extensions use the formula (additional/original) × original period with a minimum 30 days. Payment terms to be specified in the contract; SITC costs are included in bid price.

Which standards or certifications are required for the offered devices in Odisha?

Factory preloaded OS with certification is required; data sheets and OEM authorizations must demonstrate compliance. Specific IS or ISO standards are not explicitly listed; refer to bid data sheet for exact certifications.

How is OEM turnover evaluated for the Odisha procurement of multiple products?

OEM turnover must meet the minimum average annual turnover over the last 3 years, as indicated in the bid document. In bunch bids, the OEM with the highest bid value must satisfy the criterion with validated financials.

What is the scope of supply for this Odisha MSME tender in 2025?

Scope includes Supply, Installation, Testing and Commissioning of High End Laptop, MFM V2, All in One PC V2, and Scanner V3, with the option to adjust quantities by up to 25% and SITC readiness.

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