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Department Of Agriculture Cooperation And Farmers Welfare Classroom Desk & Chair Set Tender Sehore/Madhya Pradesh 2026 - ISI/IGBC/AIOTA Compliant Office Furniture Procurement

Bid Publish Date

06-Jan-2026, 9:04 am

Bid End Date

16-Jan-2026, 5:00 pm

Location

SEHORE , MADHYA PRADESH

Progress

Issue06-Jan-2026, 9:04 am
AwardPending
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Quantity

18

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization and distributor credentials required with bid submission
  • • Mandatory certifications: BIFMA, IGBC, Green Pro, Green Guard Gold, IAQ Gold, AIOTA
  • • Delivery location specifically to Central Farm Machinery Training and Testing Institute, Budhni, MP
  • • Quantity flexibility up to 25% (option clause) at contracted rates
  • • 3+ years govt-supply experience with supporting contracts
  • • Material and design specifics detailed for desk, shelf, modesty panel, and chair features

Tender Overview

The procurement targets Desk and Chair Set for Classroom/Training Area for the Department of Agriculture Cooperation and Farmers Welfare with delivery to Central Farm Machinery Training and Testing Institute, Tractor Nagar, Budhni, Dist. Sehore, MP 466445. The scope includes desks with under-storage shelves, modesty panels, and ergonomic seating chairs with adjustable backs and armrests. Bidders should have a demonstrated capacity to supply similar govt-scale furniture and must address potential quantity variations up to ±25% at contracted rates. The requirement emphasizes OEM authorization, green-product certifications, and installation at the designated MP facility. The evaluation favors suppliers with prior central/state govt contracts and formal green-certification compliance over a multi-year horizon.

Technical Specifications & Requirements

  • Product category: Desk and Seating set for classroom/training use
  • Desk features: shelf under storage, moderate panel, modesty panel (material and thickness specifics not fully disclosed)
  • Chair features: height-adjustable backrest, armrests, and seating material aligned with office/furniture standards
  • Frame and top materials: frame material and top material specified under Desk and Chair sections (exact types not detailed)
  • Certifications to attach: BIFMA and IGBC memberships (10-year requirement), Green Pro for all quoted products, Green Guard Gold (105 products), IAQ Gold (10 products), and AIOTA certification
  • OEM/authorisation: OEM authorization or distributor authorization form required with full contact details
  • Performance and sustainability: emphasis on eco-friendly certifications and traceable product lineage

Terms, Conditions & Eligibility

  • Option clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery period rules apply with minimum 30 days increment
  • Delivery site: Central Farm Machinery Training and Testing Institute, Sehore, MP
  • Experience: Bidder or OEM must have 3+ years of regular govt supply of similar products with contract copies
  • Financial/standing: Bidder must avoid liquidation or bankruptcy and upload a supporting undertaking
  • Authorization: OEM/Original Service Provider must supply authorization details; mandatory submission with bid
  • Documentation: OEM/authorization certificates, BIFMA/IGBC/Green Pro/IAQ/AIOTA certificates, and procurement compliance documents

Key Specifications

  • Desk and seating set for classroom/training use

  • Desk with under-storage shelf and modesty panel

  • Modesty panel material and thickness to be confirmed; chair with adjustable backrest

  • Chair frame type and seat material specification to be followed

  • OEM authorization and rigorous govt-procurement conformity

Terms & Conditions

  • Quantity variation up to 25% at contracted rates

  • 3+ years govt supply experience with contract evidence required

  • Delivery to MP facility with installation/compliance as applicable

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt terms and OEM-based invoicing

Delivery Schedule

Delivery period subject to option clause; minimum delivery extensions based on quantity changes

Penalties/Liquidated Damages

Not explicitly stated; likely to be governed by standard GEM terms and delivery penalties

Bidder Eligibility

  • 3+ years of government furniture supply experience

  • Non-liquidation and no bankruptcy proceedings

  • OEM authorization or distributor authorization submitted with bid

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Desking and Seating Desk and Chair (Integrated)
Generic Suitable for Age Group (in years) 3 TO 4, 4 TO 6, 6 TO 9, 9 TO 12, 12+
Generic Number of Seating Capacity 1 Seater, 2 Seater, 3 Seater, 4 Seater
Desk Frame Material of Desk Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply, Mild Steel
Desk Material of Top of desk Particle Board, MDF Board, Marine Ply, BWP Ply, Mild Steel, Compact Laminate (HPL)
Desk Desk with shelf (under storage) Yes, No
Modesty Panel in Desk Availability of modesty panel Yes, No
Modesty Panel in Desk Modesty Panel Type Half, Full, Quarter, NA(Without Modesty Panel)
Modesty Panel in Desk Material of Modesty Panel NA(Without Modesty Panel), Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply, Acrylic, Mild Steel, Compact Laminate (HPL)
Modesty Panel in Desk Thickness of Modesty Panel (in mm) NA(Without Modesty Panel), 0.8, 1.0, 1.2, 1.6, 2.0, 10, 12, 15, 18, 25, 6, 8
Seating Chair Chair Frame type Legs, Cantilever
Seating Chair Type of Chair Seat With Cushion, Without Cushion
Seating Chair Material of Chair Seat PolyPropylene, PU foam, Wood/Engineer Wood, Mild Steel
Seating Chair Adjustable Chair Backrest Yes, No
Chair Armrest Armrest Provided in Chair Yes, No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3+ years govt procurement of similar furniture

4

Copies of relevant contracts for prior year supply

5

OEM authorization certificate or distributor authorization

6

BIFMA and IGBC membership certificates

7

Green Pro certificate for all quoted products

8

Green Guard Gold certificates for at least 105 products

9

IAQ Gold certification for at least 10 products

10

AIOTA certificate for office storage/educational furniture

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for desk and chair set tender in MP government procurement?

Bidders must meet eligibility criteria, including 3+ years govt supply experience, OEM authorization, and compliance with BIFMA/IGBC/Green Pro/IAQ/AIOTA standards. Prepare documents: GST, PAN, contracts, and authorization certificates. Ensure delivery to Central Farm Machinery Training and Testing Institute, Budhni, MP, and be ready for ±25% quantity variation.

What documents are required for government classroom furniture bids in MP?

Submit GST, PAN, organisation certificates, 3+ years govt contracts, OEM/distributor authorization, and all green-certifications (BIFMA, IGBC, Green Pro, Green Guard Gold, IAQ Gold, AIOTA). Include contract copies showing annual supply to govt entities and installation readiness at the MP site.

What are the key technical specifications for the desk and chair set?

The tender requires desks with under-storage shelves and modesty panels; chairs with adjustable backrests and armrests. Exact frame and top materials are specified in sections but not fully detailed here. Bidders must ensure alignment with office furniture standards and provide OEM certifications.

How does the 25% quantity option affect delivery timelines?

The purchaser may increase/decrease quantity by up to 25% at contract; delivery period adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Ensure planning aligns with updated delivery windows.

Which certifications must be attached for govt furniture bids in MP?

Attach BIFMA and IGBC memberships (10-year view), Green Pro certification for quoted products, Green Guard Gold (105 products), IAQ Gold (10 products), and AIOTA certificate. OEM authorization documents must accompany the bid.

Where will the delivery and installation occur for this tender in MP?

Delivery and potential installation occur at the Central Farm Machinery Training and Testing Institute, Tractor Nagar Budhni, district Sehore, MP 466445. Ensure coordination with site representatives for on-site furniture placement and any gym or classroom setup requirements.

What is the eligibility criteria for OEMs bidding on govt classroom furniture?

OEMs must demonstrate 3+ years of regular govt supply of similar furniture, provide relevant contracts, and furnish OEM authorization. Supplier credibility relies on green-certifications (Green Pro, Green Guard Gold, IAQ Gold) and AIOTA recognition for educational furniture categories.

What is the delivery address for the MP classroom furniture bid?

Delivery address is Central Farm Machinery Training and Testing Institute, Tractor Nagar Budhni, Dist. Sehore, MP 466445. Coordinate with site authorities for installation readiness, and ensure all items meet specified desk and chair features with correct certifications.

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