Collector Kendrapara IT Equipment Tender All in One PC MFM Scanner Odisha 2025
Bid Publish Date
24-Oct-2025, 6:04 pm
Bid End Date
04-Nov-2025, 7:00 pm
Value
₹2,55,000
Location
Progress
Tender Overview
Collector Kendrapara, on behalf of the Revenue And Disaster Management Department Odisha, invites bids for an All in One PC (V2), Multifunction Machine MFM (V2) and Scanner (V3). Estimated value: ₹255,000. Location: Kendrapara, Odisha 754134. Scope includes purchase, installation and commissioning of the specified ICT equipment with on-site warranty. Key differentiator is compliance with specified ISO 9001 and on-site service requirements, along with option to adjust quantity up to 25% during contract execution. This tender requires bidders to meet service infrastructure and certification criteria for in-state support.
Technical Specifications & Requirements
- Product categories: All in One PC (V2), Multifunction Machine MFM (V2), Scanner (V3)
- Core specs to be provided: Processor number, RAM type and size (GB), Storage type and capacity (GB), Display size (inches), Number of ports, Printer/Scanner capabilities including auto duplexing, ADF tray capacity, document feeder type, scan resolutions (DPI)
- Connectivity: standard networking and USB interfaces; on-site warranty requirement; OS preloaded with certification; OS compatibility across devices
- Performance metrics: ISO/IEC 24734 PMC speeds for A4/A3 as applicable; simplex and duplex scan speeds; optical resolution
- Other: warranty term (on-site), original paper handling trays, paper size support, and scanning/copying features
Terms, Conditions & Eligibility
- EMD: not explicitly stated; bidders should verify bid document for security requirements
- Certifications: ISO 9001 certification for bidder or OEM; mandatory CRS with certificates and product datasheet
- Service: functional Service Center in each consignee state; if absent, establishment within 30 days of award; dedicated toll-free service contact and escalation matrix
- OEM/import: if imported, OEM/authorized seller must have registered India office for after-sales support
- Scope: supply, installation, testing and commissioning of goods
Key Specifications
-
- Product categories: All in One PC (V2), Multifunction Machine MFM (V2), Scanner (V3)
-
- Operating System: Factory preloaded with certification and OS compatibility
-
- RAM: specify RAM Type and size (GB)
-
- Storage: Type and Capacity (GB)
-
- Display: Diagonal inches
-
- Performance: Minimum print/scan speeds per ISO/IEC 24734; optical resolution
-
- Connectivity: Ports count and types; network capabilities
-
- ADF/ Paper handling: ADF tray capacity, Number of main paper trays
-
- Warranty: On-site warranty duration
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract award and during currency at contracted rates
-
ISO 9001 certification required for bidder or OEM
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Bidder must upload specified certificates and documents at bid opening
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In-state service capability: service centers or establishment within 30 days of award
Important Clauses
Payment Terms
Not explicitly stated in provided data; refer to bid document for installment and milestones
Delivery Schedule
Delivery period linked to extended quantity option; base delivery timeline to be confirmed in purchase order
Penalties/Liquidated Damages
Not specified in provided terms; penalties if any to be defined in contract and ATC
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
Functional in-state service center or commitment to establish within 30 days of award
-
Dedicated service support contact and escalation matrix
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | LATEST INFORMATION TECHNOLOGY Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 DOS 85121 23.8" | 04-11-2025 18:59:30 | |
| 2 | Quality Assured Ventures Under PMA | Make : hp Model : HP 440 G9 AIO i3 14100T DOS 85121 23.8" NT | 03-11-2025 17:39:03 | |
| 3 | SITALESWAR INFO SOLUTIONS Under PMA | Make : hp Model : HP 440 G9 AIO i3 12100 DOS 85121 23.8" | 04-11-2025 13:18:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Quality Assured Ventures( MSE Social Category:OBC ) Under PMA | Item Categories : All in One PC (V2),Multifunction Machine MFM (V2),Scanner (V3) | |
| L2 | SITALESWAR INFO SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : All in One PC (V2),Multifunction Machine MFM (V2),Scanner (V3) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Multifunction Machine MFM (V2) (Q2) , Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-8509434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant ICT equipment supply
Financial statements (last 3 years)
EMD/Security deposit documents (as applicable)
Technical bid documents and OEM authorization
Product datasheet with model no., seals and signatures
Trade license and vendor assessment report
MSME certificate (if applicable)
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | DOS or Equivalent, Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Standard |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for All in One PC tender in Kendrapara Odisha 2025
Bidders must meet ISO 9001 certification, provide GST, PAN, and 3-year financials, plus product datasheets with model numbers. Ensure in-state service capability or establish a service center within 30 days of award. Submit OEM authorization and EMD documents as applicable with the bid.
What documents are required for Odisha Collector Kendrapara procurement
Required documents include GST certificate, PAN, experience certificates for ICT equipment supply, last 3 years financial statements, OEM authorization, product datasheets with seal, trade licenses, and MSME certificate if applicable. Ensure submission aligns with Terms and Conditions and ATCs.
What standards and certifications are mandatory for this tender
Mandatory ISO 9001 certification for bidder or OEM; vendor datasheet with model number; vendor assessment report; PAN, GST, income tax proofs for last 3 years; ensure on-site warranty terms are met and service centers exist in Odisha.
When is delivery expected after contract award for Kendrapara bid
Delivery timing aligns with the option clause allowing quantity adjustments up to 25%. Base delivery period is defined in the contract; additional time may be calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
What is the scope of supply for this Odisha procurement
Scope includes Supply, Installation, Testing and Commissioning (SITC) of All in One PC, Multifunction Machine, and Scanner. Ensure on-site warranty and service support within Odisha; include installation and commissioning in bid price.
What are the in-state service requirements for bidders
Bidders must have a Functional Service Centre in Odisha or establish one within 30 days of award. Provide toll-free service contact, and an escalation matrix for service support to meet in-state after-sales obligations.