GEM

Western Railway General Purpose Machinery Oil Tender IS 493 (Part 1) 2025 in India

Posted

31 Oct 2025, 12:57 pm

Deadline

01 Dec 2025, 01:00 pm

EMD

₹3,23,226

Progress

Issue31 Oct 2025, 12:57 pm
AwardPending
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Quantity

217251

Bid Type

Single Packet Bid

Key Highlights

  • • IS 493 (Part 1) compliance for General Purpose Machinery Oil (Q2)
  • • EMD amount: ₹323,226; minimum delivery extension rules
  • • OEM authorization required for distributors; GST invoicing in consignee name
  • • GeM portal GST upload and payment screenshot mandatory
  • • Purchase preference for MSEs, with manufacturer eligibility required

Tender Overview

Western Railway (Indian Railways) invites bids for General Purpose Machinery Oil as per IS 493 (Part - 1) (Q2). The procurement involves a specific oil grade under the public tender framework with an EMD of ₹323,226. While the BOQ shows zero items, the contract scope centers on supplying ISO/OEM-grade hydraulic and lubrication oil to railway workshops. The opportunity hinges on compliance with IS 493 (Part 1) and GeM submission norms, including GST mechanics and OEM authorization. The tender emphasizes quantity adjustment up to 25% (increase/decrease), with scalable delivery periods and a minimum 30-day extension rule. This project underscores standard equipment lubrication for rolling stock maintenance.

Technical Specifications & Requirements

  • Product/category: General Purpose Machinery Oil conforming to IS 493 (Part - 1), Grade Q2
  • Standards/Certification: IS 493 (Part 1) compliance; OEM authorization if bidding via distributor; GST invoicing in consignee name with consignee GSTIN
  • Value & EMD: EMD ₹323,226; no explicit estimated quantity in BOQ; delivery terms escalate with option clause up to 25%
  • Delivery/Logistics: Delivery period starts from the last date of original delivery order; extended time formula applies; minimum 30 days extension
  • Tender mechanics: GST considerations, manufacturer authorization, GeM invoice uploads with GST payment screenshot, MSE purchase preference if eligible
  • Additional notes: Centre purchase preference for MSEs; ensure OEM/Distributor documentation is included

Terms, Conditions & Eligibility

  • EMD: ₹323,226 required
  • Delivery terms: Delivery period based on original order with option for up to 25% quantity variation; 30-day minimum extension if applicable
  • Tax & invoicing: GST as per applicable rates; invoice in consignee name with consignee GSTIN; upload GST invoice and GST portal payment screenshot on GeM
  • Authorization: OEM/Original Supplier authorization form or certificate mandatory for distributors
  • Purchase preference: MSE advantage if manufacturer; traders excluded; eligibility evidence to be uploaded
  • Documentation: GST, PAN, experience/capability, financials; compliance documents per terms criteria

Key Specifications

  • Product: General Purpose Machinery Oil

  • Standard: IS 493 (Part 1)

  • Quantity: Not specified in BOQ

  • EMD: ₹323226

  • Delivery: From last date of original delivery order; option quantity ±25%

  • GST: Applicable rates; invoicing in consignee name with GSTIN

Terms & Conditions

  • EMD amount and GST handling as per terms

  • Option clause allowing ±25% quantity variation

  • OEM/Authorisation required for bid validity

  • Delivery timeline tied to original delivery date with extension rule

Important Clauses

Payment Terms

GST-invoice-based payment; payment screenshot uploaded; GST payable as per actuals or applicable rate; invoice must be in consignee name with consignee GSTIN

Delivery Schedule

Delivery period starts from last date of original delivery order; extra time computed as (additional quantity / original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Manufacturer or OEM-authorized distributor with required authorization

  • GST registration and tax compliance for invoicing

  • Capability to supply General Purpose Machinery Oil as per IS 493 (Part 1)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD document

6

Technical bid documents

7

OEM authorization / distributor authorization

8

GST invoice and GST payment screenshot (GeM portal)

Frequently Asked Questions

How to bid for Western Railway machinery oil tender in India 2025

Bidders must ensure IS 493 (Part 1) compliance, submit OEM authorization, provide GSTIN-consignee invoicing details, and attach EMD ₹323,226. Include GeM portal GST screenshots, and confirm option quantity flexibility up to 25% with the original delivery period extended accordingly.

What documents are required for IS 493 oil tender in Western Railway

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD receipt, OEM/distributor authorization, technical bid, and GST invoice with consignee GSTIN. Ensure GeM uploads of GST payment proof and invoice screenshots are included.

What is the EMD amount for the Western Railway oil bid 2025

The declared EMD is ₹323,226. Prepare a payment method as per GeM guidelines; ensure the EMD is valid during bid evaluation and accompanied by the corresponding documentary proof.

What standards apply to General Purpose Machinery Oil for this tender

Oil must conform to IS 493 (Part 1). Provide certification or declaration of conformity with the standard, along with OEM authorization if bidding through an authorized distributor channel.

When is the delivery period and how are extensions calculated

Delivery starts from the last date of the original delivery order. If quantities increase by up to 25%, extended time is (additional quantity/original quantity) × original period, with a minimum 30 days; the purchaser may extend within the original delivery window.

Who gets MSE purchase preference for this oil tender

MSE purchase preference applies if the bidder is the manufacturer; traders are excluded. Present relevant documentary evidence to claim eligibility and ensure price is within L1+15% if matching for preference.

What are the GST invoicing requirements for GeM submission

Invoices must be raised in the consignee name with the consignee GSTIN. Upload scanned GST invoices and a GeM portal screenshot confirming GST payment during bid submission or post-submission as required.

What is the scope of the option clause for quantity

The purchaser may increase/decrease quantity up to 25% at contract rates. Delivery extension is calculated and may be applied during currency, subject to a minimum 30 days extension.

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