Ladakh Affairs Department Jammu And Kashmir Steel Office Furniture Tender 2026 IS 3313 IS 550 V2-V5 Conforming
Bid Publish Date
06-Oct-2026, 6:18 pm
Bid End Date
16-Oct-2026, 8:00 pm
EMD
₹1,50,000
Progress
Key Highlights
- • OEM authorization required from Original Equipment Manufacturer
- • IS 3313 (V2) compliant steel filing cabinets specified
- • V2/V3/V4/V5 design classifications for furniture series
- • 25% quantity variation right during contract execution
- • 5-day design drawing submission and 5-day modification/approval cycle
- • Data Sheet alignment critical to bid acceptance
- • Delivery timeline adjustable if drawings approved late
- • EMD amount ₹150,000; 3-year government supply experience
Tender Overview
Ladakh Affairs Department, Jammu & Kashmir, seeks procurement of office furniture including steel filing cabinets conforming to IS 3313 (V2), modular work stations (V3), general purpose chairs (V2), waiting area chairs (V2), executive tables (V4), revolving chairs (V5), and mobile storage compactors (Q3). Estimated EMD is ₹150,000. Bidders must verify site conditions via optional site visit and submit detailed data sheets for technical comparison. The contract requires adherence to approved drawings and supplier data sheet alignment. This opportunity involves multiple office-furnishings categories across government procurement channels with standardization emphasis and drawing approvals prior to fabrication. Unique aspects include multiple IS-based form factors and Q-level classifications, plus potential quantity adjustments within a 25% band. The tender emphasises OEM authorization and post-award design alignment, ensuring consistency with government office aesthetics and ergonomic requirements.
Technical Specifications & Requirements
- Product categories: steel filing cabinets (IS 3313 V2), modular work stations (V3), general purpose chairs (V2), waiting area chair/seat (V2) (public place), executive table (V4), revolving chair (V5), mobile storage compactors (Q3).
- No explicit technical data provided beyond IS 3313 and V-series designations; bidders must rely on approved design drawings and Data Sheet submissions for parameter verification.
- Key compliance expectations include submission of OEM authorization and manufacturer’s experience in similar government supply within 3 years and cross-check against central/state government catalogs.
- Optional site visit for installation context and measurement validation; failure to align with drawings may impact delivery planning.
Terms, Conditions & Eligibility
- EMD: ₹150,000.
- Experience criteria: supplier or OEM must have regularly manufactured and supplied identical categories to government entities for 3 years; provide contracts for each year.
- OEM authorization: required if bid is from authorized distributors; provide authorization form with contact details.
- Drawing approvals: submit Detailed Design Drawings within 5 days of award; approval or modification list provided within 5 days; delivery period may be adjusted if drawings are delayed.
- Data Sheet alignment: bid data sheet must match product specifications; discrepancies may cause rejection.
Key Specifications
-
Product/service names: steel filing cabinets (IS 3313 V2), modular work stations (V3), chairs (V2, V4, V5), waiting area chairs (V2), mobile storage compactors (Q3)
-
Quantities: not specified in data; EMD ₹150,000 indicates scope
-
Standards: IS 3313 (V2) for filing cabinets; V-series designations indicate ergonomic/ modular interfaces
-
Certifications: OEM authorization required; data sheet compliance with product specs
-
Delivery/installation: approval drawing required prior to fabrication; potential delivery extension if drawing approvals are delayed
Terms & Conditions
-
EMD of ₹150,000 required for bid submission
-
3-year government supply experience with similar items
-
Submission of Detailed Design Drawings within 5 days of award
Important Clauses
Payment Terms
Not specified in data; standard government practice requires milestone-based payments against delivery and approval
Delivery Schedule
Delivery period linked to drawing approval; extension possible if approvals delayed; option for 25% quantity variation
Penalties/Liquidated Damages
Not specified in data; implied LDs may apply for delayed supply as per contract terms
Bidder Eligibility
-
3 years government-related procurement experience in similar office furniture
-
OEM authorization or primary manufacturer for all items
-
Ability to provide Detailed Design Drawings within 5 days of award
Tender Data
Bid Details
Quantity
30
Category
Mobile Storage Compactors
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
160
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Steel Filing Cabinets for General Office Purpose conforming to IS 3313 (V2) (Q2) , Modular Work Stations (V3) (Q2) , Chair for General Purpose (Q2) , Waiting Area / Airport Terminal / Public Place / Reception area Chair or Seat (V2) (Q2) , Executive Table (V4) (Q2) , Revolving Chair (V5) (Q2) , Mobile Storage Compactors (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Leh Ladakh
Delivery Pincodes
194101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| MEHBOOB HUSSAIN | 194101,Office complex, Skampari, Leh | Leh Ladakh | Ladakh | 194101 | 6 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9993403.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration document
PAN card
Experience certificates showing 3 years of similar government supply
Financial statements or turnover evidence
EMD submission receipt (₹150,000)
Technical bid with Data Sheet
OEM authorization / Manufacturer's certificate
Detailed Design Drawings (5-day submission plan)
Frequently Asked Questions
How to bid for Ladakh furniture tender in Jammu Kashmir 2026
Bidders must meet eligibility criteria including 3 years of government supply experience, provide OEM authorization, submit the Data Sheet, and furnish EMD of ₹150,000. Prepare Detailed Design Drawings within 5 days of award and ensure IS 3313 (V2) compliance for filing cabinets. Include site-visit readiness and installation planning.
What documents are required for government furniture tender in JK
Required documents include GST, PAN, experience certificates covering 3 years, financial statements, EMD receipt, OEM authorization, and the bid Data Sheet with Detailed Design Drawings due within 5 days of award. Ensure drawings align with IS standards and product categories.
Which IS standards apply to steel filing cabinets in this bid
The bid specifies IS 3313 (V2) for steel filing cabinets. Suppliers must ensure products meet this standard and provide Data Sheets showing compliance. OEMs should verify that cabinet construction and dimensions align with IS 3313 specifications for government use.
What is the EMD amount and how is it paid for this tender
The EMD amount is ₹150,000. Payment terms are typically via demand draft or online transfer to ensure bid validity; attach EMD receipt with the technical bid and ensure it remains valid through bid evaluation and award processes.
What is the delivery method and timelines after drawings approval
Delivery is aligned with the approved Detailed Design Drawings; if drawings are approved late, the delivery period may be rescheduled accordingly. An option clause allows up to 25% quantity variation with contracted rates and delivery extended based on the extended interval calculations.
What are the OEM authorization requirements for bidders
Authorized distributors must submit an OEM authorization form with full contact details (name, designation, address, email, phone). This ensures responsible after-sales and adherence to government procurement standards for modular furniture and chairs.
Are site visits mandatory for this government furniture tender
Site visits are labeled as optional, encouraging bidders to inspect installation context and gather measurements. Do so to reduce fabrication errors; ensure drawings reflect site realities and that the final supply matches approved designs.
What is the scope of items covered in this tender
The scope includes steel filing cabinets (IS 3313 V2), modular work stations (V3), general chairs (V2), waiting area chairs (V2), executive tables (V4), revolving chairs (V5), and mobile storage compactors (Q3). Bidders should prepare for multiple categories under one contract.