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Directorate Of Purchase And Stores XRF Spectrometer Tender 2025 Department Of Atomic Energy Mumbai MAHARASHTRA ISI/ISO Standards

Bid Publish Date

26-Dec-2025, 6:21 pm

Bid End Date

16-Jan-2026, 7:00 pm

Progress

Issue26-Dec-2025, 6:21 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

LIQUID SOLID AND ELEMENTAL ANALYZERS SPECTROSCOPIC EQUIPMENT CERAMICS AND GLASS TESTING INSTRUMENTS CRYSTALLOGRAPHY EQUIPMENT VIEWING AND OBSERVING INSTRUMENTS

Tender Overview

Directorate Of Purchase And Stores seeks the XRF Spectrometer supply for the Department Of Atomic Energy. The bid scope specifies Only supply of Goods with a 1-year warranty from final acceptance/installation. Pre-dispatch inspection is mandatory, conducted by the buyer or an authorized agency, at seller premises, with inspection readiness communicated by email. Payment security allows DD-based PBG submission, with hard copy delivery within 15 days post-award. The tender emphasizes OEM warranty certificates at delivery and requires an established Indian after-sales service network for installation, commissioning, training, and maintenance. The opportunity is centered on a precise, equipment-only procurement with formal QA and post-sale support expectations.

Technical Specifications & Requirements

  • Product: XRF Spectrometer (category: analytical instrumentation) with one-year warranty from final acceptance/installation.
  • Inspection: Pre-dispatch inspection at seller premises; buyer or nominated agency may conduct testing; external lab testing charges borne by Buyer; 7-day inspection window from offer email; delays regulated without LDs.
  • Warranty & Support: OEM warranty certificates required at delivery; seller must provide established Installation, Commissioning, Training, Troubleshooting, and Maintenance in INDIA.
  • Payment Security: DT/ONLINE options allowed; DD in favour of Pay and Accounts officer, NRB, Mumbai; hard copy to be delivered within 15 days of award.
  • BOQ: No items listed; scope appears to be single-item purchase of XRF spectrometer with standard post-sale obligations.
  • Compliance: Indirect references to general GTC terms; ensure alignment with buyer’s pre-dispatch inspection criteria and internal QA.

Terms, Conditions & Eligibility

  • EMD/PBG: Eligible bidders may utilize DD-based PBG; DD to be submitted post-award and scanned copy uploaded; hard copy to buyer within 15 days.
  • Warranty: 1 year from final acceptance/installation; OEM warranty certification mandatory at delivery.
  • Inspection: Pre-dispatch inspection window of 7 days; delays beyond 7 days regularised without LDs.
  • Service Network: Must have a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance group in India.
  • Delivery & Installation: Scope limited to supply; installation/commissioning may be part of scope if included in bid; ensure readiness for on-site support.
  • Documentation: OEM authorizations, GST, PAN, experience certificates, financials, and technical bid documents typically required; confirm submission plan per T&Cs.

Key Specifications

    • Product/service names: XRF Spectrometer for elemental analysis
    • Quantities: Not specified; single-item procurement implied by BOQ absence
    • EMD/Estimate: Not specified in data; ensure typical GeM norms apply
    • Experience: Demonstrated capability in supplying analytical instrumentation within India
    • Quality/Compliance: OEM warranty, installation & maintenance capability in INDIA; pre-dispatch inspection
    • Delivery/Installation: Installation/commissioning may be part of scope; service network required
    • Testing/Warranty: 1 year warranty from final acceptance; OEM warranty certificates required at delivery

Terms & Conditions

  • Key Term 1: Pre-dispatch inspection conducted at seller premises with Buyer/Nominated Agency

  • Key Term 2: 1-year OEM warranty post-acceptance with mandatory warranty certificates

  • Key Term 3: DD-based PBG allowed; hard copy delivery within 15 days of award

Important Clauses

Payment Terms

DD-based performance security accepted; PBG allowed per GeM GTC; scanned copy to be uploaded and hard copy mailed within 15 days of award

Delivery Schedule

Not explicitly defined; pre-dispatch inspection policy requires readiness notice by email and 7-day testing window

Penalties/Liquidated Damages

Delay-related LDs not explicitly stated; delays in inspection regularised without LDs

Bidder Eligibility

  • Demonstrated experience in supplying analytical instrumentation within India

  • Ability to provide OEM warranty and post-sale service (Installation, Commissioning, Training, Maintenance)

  • Compliance with pre-dispatch inspection processes and PBG/DD payment terms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar XRF spectrometer supply

4

Financial statements (last 3 years)

5

EMD/Performance security documents (DD or PBG as permitted)

6

Technical bid documentation confirming specifications

7

OEM authorization / authorized dealer certificate

8

Warranty certificates from OEM

9

Any ISO/ISI certifications relevant to the equipment (if applicable)

Frequently Asked Questions

How to bid for the XRF spectrometer tender in Mumbai 2025?

Bidders must submit GST, PAN, experience certificates, financials, OEM authorizations, and AML-compliant EMD/PBG along with technical bid. Ensure OEM warranty certificates are ready and that pre-dispatch inspection is arranged. The DD-based PBG option is permitted; supply scope is of goods only.

What documents are required for XRF spectrometer procurement in this tender?

Required documents include GST certificate, PAN, last 3 years financials, experience certificates for similar instrumentation, OEM authorization letter, technical bid detailing the spectrometer model, and OEM warranty certificates; EMD or PBG documentation must be provided per GeM terms.

What warranty terms apply to the XRF spectrometer supply?

A 1 year warranty is mandatory from final acceptance or after installation/completion of testing. OEM warranty certificates must be provided at delivery, and the seller must support installation, commissioning, training, and maintenance in India.

What are the pre-dispatch inspection requirements for this tender?

Pre-dispatch inspection is required before dispatch, conducted by the Buyer or nominated external agency at the seller premises. Inspection readiness must be communicated by email, with a 7-day window for inspection; delays beyond 7 days are regularised without LDs.

Are there payment security options beyond DD for this procurement?

Yes. Payment security can be provided as Account Payee DD or as a PBG in line with GeM GTC. The DD must be in favor of the Pay and Accounts Officer, NRB, Mumbai, with hard copies delivered within 15 days of contract award.

What service capabilities must bidders demonstrate for after-sales support?

Bidders must demonstrate a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group within India, capable of providing timely on-site support and OEM-driven warranty services during the one-year period.

What is the scope of supply for this XRF spectrometer tender?

The scope specifies Only supply of Goods; installation and commissioning may be included if defined in the bid, with warranty and OEM support expected; the bidder should confirm scope of supply in their technical proposal and ensure post-delivery service readiness.

Where can bidders obtain OEM certification requirements for the spectrometer?

Bidders should attach OEM warranty certificates and authorization letters in the bid; ensure OEM provides model-specific compliance and performance data, including calibration and service documentation aligned with Indian installation practices.