South Coast Railway Hatchback Vehicle Hiring Tender 2026 SCOR Railway Non-AC Four-Wheeler 1500 KM/Month 18000 KM/Year
Bid Publish Date
25-Sep-2026, 1:13 pm
Bid End Date
15-Oct-2026, 5:00 pm
EMD
₹21,700
Progress
Key Highlights
- • Vehicle must be registered in tenderer's name or supported by Lease Agreement on non-judicial stamp paper
- • Mandatory GST registration or CA-certified turnover proof; non-submission invalidates bid
- • Fitness certificate, commercial license with nationwide permit, and MV Act pollution compliance required
- • SCOR Railway jurisdiction coverage; safety accessories/equipment to be installed
- • EMD: ₹21,700; 2% of estimated service cost under GCC for Services 2018
- • Bidder undertakings: not under liquidation or bankruptcy; no subletting of contracted vehicle
Tender Overview
The South Coast Railway (Indian Railways) invites bids for the hiring of a NON-AC HATCH BACK FOUR WHEELER VEHICLE for official use in the DOM/GENL/GTL division for a period of 24 months. The contract covers a monthly travel cap of 1500 KM per month and a cumulative annual cap of 18000 KM, with outstation service available 24x7. The bid requires the vehicle to be registered in the tenderer’s name or backed by a lease agreement, and the selected bidder must meet all statutory and safety obligations. The estimated scope and the mandatory compliance framework emphasize robust documentation, vehicle legitimacy, and continuous service readiness. The EMD is ₹21,700 as per tender terms, with payment/guarantee norms aligned to GCC for Services 2018, indicating a formal procurement process under SR Division. Unique aspects include mandatory commercial vehicle registration, fitness and permit validity across SCOR Railway jurisdiction, and insurance with pollution standards compliance.
Technical Specifications & Requirements
- Vehicle type: NON-AC Hatch Back Four-Wheeler registered in tenderer’s name or via lease arrangement on non-judicial stamp paper.
- Registration and documents: Vehicle registration details, lease agreement (if any), and proof of commercial registration.
- Compliance: Fitness certificate, valid commercial license with permit covering SCOR jurisdiction, valid insurance, pollution standard compliance per Motor Vehicle Act, and installation of safety accessories/equipment.
- EMD details: 2% of estimated cost via DD/FDR/Banker Cheque as per GCC for Services 2018; EMD amount is ₹21,700.
- Eligibility: Tenderer must not be under liquidation; obtain GST registration or CA-attested turnover; ensure all statutory obligations are fulfilled.
- Delivery/Service: Outstation 24x7 availability with uninterrupted vehicle support; vehicle must not be sublet.
Terms, Conditions & Eligibility
- EMD: ₹21,700; payable per GCC for Services 2018.
- Registration proof: Vehicle in tenderer’s name or lease arrangement; lease must be documented with non-judicial stamp paper.
- GST/Turnover: GST certificate or CA-attested turnover; non-submission invalidates bid.
- Financial health: Undertaking confirming no liquidation or bankruptcy.
- Compliance: Fitness certificate, commercial license with interstate permit for SCOR, insurance, safety equipment, and MV Act compliance.
- Appointment term: 24 months with 2-year scope; 1500 KM/month and 18000 KM/year limits; 24x7 outstation support.
- Payment terms: EMD/PG as per GCC for Services 2018; bid security and performance guarantees as specified.
Key Specifications
-
Non-AC hatchback four-wheeler with formation as per tenderer’s registered name or lease
-
KM limits: 1500 KM/month; 18000 KM/year cumulative
-
Outstation 24x7 service availability
-
Commercial vehicle registration; lease agreement on stamp paper allowed
-
Mandatory GST or CA turnover documentation; financial solvency proof
-
Fitness certificate and cross-state permit for SCOR Railway jurisdiction
Terms & Conditions
-
EMD amount and 2% of estimated cost; GCC for Services 2018 governs payment guarantees
-
Vehicle registration in tenderer's name or lease-backed; subletting not allowed
-
GST/turnover proof required; invalid without compliant financial documents
Important Clauses
Payment Terms
EMD and performance guarantees payable as per GCC for Services 2018; EMD ₹21,700; lease/ownership proofs required
Delivery Schedule
Outstation 24x7 vehicle support; no subletting; vehicle must meet all statutory compliance before deployment
Penalties/Liquidated Damages
As per GCC for Services 2018; specific LD terms to be defined in the final contract
Bidder Eligibility
-
Registered legal entity with valid GST registration or CA turnover proof
-
No ongoing liquidation, corporate insolvency, or bankruptcy proceedings
-
Ability to provide lease agreement (if vehicle not in tenderer’s name) and compliant vehicle documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - Hatchback; 1500 KM PER MONTH AND 18000 CUMMULATIVE KM PER YEAR; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Anantapur
Delivery Pincodes
515801
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Meesala Dinesh Kumar | 515801,DRM Office, Prabhat Nagar, Railway Station Road, Guntakal, Anantapur District, Andhra Pradesh - 515801 | Anantapur | Andhra Pradesh | 515801 | 1 | - | Duration in Months for which service is required : 24 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9941782.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Vehicle registration details in tenderer's name or Lease Agreement documentation
Commercial vehicle registration proof
GST registration certificate (REG-06) or CA-certified turnover declaration
Undertakings: not under liquidation/criminal proceedings and not bankrupt
Fitness certificate, commercial license with Permit for SCOR Railway jurisdiction, insurance
Safety accessories/equipment installation proof; MV Act compliance
Bid security documents demonstrating EMD ₹21,700 (DD/FDR/Banker Cheque) per GCC for Services 2018
Frequently Asked Questions
How to bid for hatchback hiring tender in SCOR Railway 2026
Bidders must submit vehicle ownership or lease documents, GST or CA turnover proof, fitness and commercial permits, insurance, MV Act compliance, and EMD ₹21,700. Include undertakings of non-bankruptcy and non-liability for liquidation; ensure 24x7 outstation support and monthly/annual KM caps.
What documents are required for non-AC hatchback railways bid in 2026
Required documents include vehicle registration details in the tenderer’s name or lease agreement, commercial vehicle registration, GST REG-06 or CA turnover, fitness certificate, commercial license with interstate permit, insurance, MV Act compliance, safety equipment, and EMD ₹21,700 as per GCC for Services 2018.
What are the KM limits for SCOR Railway vehicle hire
The contract caps at 1500 KM per month and a cumulative yearly limit of 18000 KM. Outstation service is available 24x7, and the vehicle must support continuous operation within these limits for 24 months.
What are the eligibility criteria for SCOR vehicle bidding
Bidders must demonstrate GST registration or CA-attested turnover, provide vehicle ownership or lease proof, show no liquidation or bankruptcy status, and supply fitness, permit, insurance, and MV Act compliance. Subletting is prohibited; lease with owner is allowed via stamped agreement.
When is EMD required and how much is it for this tender
EMD is ₹21,700 and must be submitted as a DD/FDR/Banker Cheque in favor of the SR.Divisional Finance Manager, Guntakal, as per GCC for Services 2018 guidelines; ensure submission with the bid package.
What standards or permits are mandated for the vehicle
Vehicles must have a valid Fitness certificate, commercial license with a permit covering SCOR Railway jurisdiction, and comply with pollution standards under the Motor Vehicle Act; safety accessories/equipment must be installed and maintained.
What is the scope term for the railways vehicle hire contract
The contract runs for 24 months (2 years) with a 24x7 outstation support requirement, and the vehicle must remain registered to the tenderer or under a valid lease throughout the term; penalties may apply per GCC terms.
What documents prove vehicle registration and commercial status
Submit vehicle registration details in the tenderer’s name or lease documentation, plus proof of commercial registration for the vehicle; ensure both are included with the bid as mandatory compliance items.