Entry and Mid Level Laptop - Notebook
N/a
PALAKKAD, KERALA
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Deputy Director Of Panchayat Kerala Laptop Tender 2026 Entry/Mid-Level Notebook - Processor, RAM, OS, Storage
Progress
Issue19-Jan-2026, 2:27 pm
Technical29-01-2026 10:02:22
Financial
Award10-Feb-2026, 12:54 am
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization letter specific to this bid required
- • Kerala-based authorized service center and engineers requirement
- • Single make and model submission mandatory
- • Minimum 5 years of Gem Portal experience with proof
- • Bidder rating must be 4.5 stars or above (screenshot required)
- • Samples to be delivered to office within 2 days of notification
- • Local preference for Kerala bidders; outside Kerala not preferred
- • Option clause permits ±25% quantity variation during contract
Categories
1
Tender Overview
Organization: Deputy Director Of Panchayat; Product: Entry and Mid Level Laptop - Notebook; Location: Kerala; Category: Laptop (Q2); Scope: Quotations for standard notebook PCs with specified processor, RAM, display size, OS, and storage; Estimated Value: Not disclosed; EMD: Not disclosed. The procurement emphasizes OEM authorization, local Kerala service support, and a single model submission. The tender includes an option clause allowing ±25% quantity variation and extended delivery timelines. A mandatory product brochure must accompany submissions, and samples may be requested post-notification.
Technical Specifications & Requirements
- Product category: Laptops with Processor, Processor Number, Operating System (Factory Pre-Loaded), RAM Size (GB), Display Size (cm), and Storage Capacity (GB).
- From available data: standard entry/mid-level notebook with processor and OS pre-installed; RAM, display diagonal in cm, and storage capacity must be specified by bidders.
- Submission must include a single make/model specification; OEM authorization letter required; product brochure compulsory.
- Local service requirement: authorized service centre in Kerala; sufficient service engineers available within Kerala.
- Sample submission: technically eligible bidders must submit samples within 2 days of notification. Bidders must reflect compliance with the specified hardware configuration and pre-loaded OS.
- Documentation: bidder to attach proof of OEM authorization and vendor capabilities; include demonstration of 5+ years Gem Portal experience.
Terms, Conditions & Eligibility
- EMD: Not disclosed in available data; bidders must comply with tender conditions for bid security.
- Eligibility criteria: OEM authorized dealer with Manufacturer Authorization letter; Kerala service center; 5+ years Gem Portal experience; 4.5+ star vendor rating (screenshot required).
- Delivery & quantities: Option clause allows ±25% quantity variation; delivery period computation follows specified formula; minimum delivery extension 30 days if applicable.
- Documentation & samples: Mandatory product brochure; upload all proofs; submit samples within 2 days of notification; only one make/model allowed.
- Local preference: Preference may be given to Kerala-based bidders; out-of-state bidders face scrutiny.
- Payment terms & penalties: Not detailed in available data; standard bid terms may apply; ensure compliance with ATC and OEM guarantees.
Key Specifications
-
Product category: Entry and Mid Level Laptop - Notebook
-
Key specs to confirm: Processor type and model, RAM size (GB), display size (cm), storage capacity (GB), pre-loaded operating system
-
Must be a single make/model submission with OEM authorization
-
Kerala-based service center and qualified service engineers
-
Sample submission within 2 days of notification
Terms & Conditions
-
EMD amount and exact delivery timelines are not disclosed; bidders must confirm with tender office
-
Quantity can vary up to ±25% during contract; delivery period adjusts accordingly
-
Only one approved make/model; OEM authorization required; Kerala service center mandatory
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government bid terms and confirm with tender office
Delivery Schedule
Delivery period starts after the last date of original delivery order; extended period for option clause; minimum 30 days extension
Penalties/Liquidated Damages
Not detailed; bidders should seek explicit LD terms during bid submission and ATC review
Bidder Eligibility
-
OEM authorization letter specific to this bid
-
Kerala-based service center with qualified engineers
-
Minimum 5 years of Gem Portal experience with proof
-
Single make/model specification submission
-
Product brochure attached
-
Vendor rating 4.5+ stars with screenshots
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
PANCHAYAT RAJ DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-8856070.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future) |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing 5+ years Gem Portal experience
4
Manufacturer Authorization Letter (OEM authorization) specific to this bid
5
Product brochure/catalogue of quoted model
6
Proof of authorized service center in Kerala
7
Technical bid documents and OEM technical compliance certificates
8
Vendor rating screenshot (4.5+ stars)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADCOM SYSTEMS Under PMA | Make : acer Model : TMP214-54 | 29-01-2026 10:02:22 | |
| 2 | ARIHANT ENTERPRISE Under PMA | Make : CYNIX Model : CYNIX GenBook Pro 14 | 30-01-2026 11:34:40 | |
| 3 | QVENT SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-52M | 29-01-2026 15:32:08 | |
| 4 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-52M | 30-01-2026 14:14:47 | |
| 5 | TECHNO WORLD THE IT STORE Under PMA | Make : acer Model : TravelLite TL14-52M | 20-01-2026 14:09:35 | |
| 6 | VAAS INTERNATIONAL Under PMA | Make : acer Model : TravelLite TL14-52M | 30-01-2026 14:44:09 | |
| 7 | VISWAS COMPUTERS Under PMA | Make : acer Model : Aspire Lite AL15 52 | 29-01-2026 12:54:09 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ADCOM SYSTEMS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | TECHNO WORLD THE IT STORE Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Kerala 2026 with OEM authorization?
Bidders must register on the Gem Portal, supply Manufacturer Authorization Letter specific to this bid, provide Kerala service center details, upload OEM brochures, and present a single model specification. Ensure 5+ years Gem Portal experience and a 4.5+ star vendor rating with supporting proofs.
What documents are required for the laptop procurement in Kerala?
Submit GST certificate, PAN, 5+ years Gem Portal experience proofs, OEM authorization letter, product brochure for the quoted model, proof of Kerala service center, technical compliance certificates, and 4.5+ star rating screenshots. Upload all proofs with bid submission.
What are the technical specifications expected for the laptops in this tender?
Laptops must include a processor with a specified model, RAM size in GB, display size in cm, and storage capacity in GB, with a factory pre-loaded OS. Bidders must submit a single make/model and OEM authorization; brochure included.
When is the delivery deadline and how does the quantity variation work?
Delivery periods extend from the last date of the original order; option clause allows ±25% quantity variation; extended delivery time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days, with possible extension to the original period.
What is required to prove Kerala local presence for service support?
Provide an authorized service center located in Kerala with qualified engineers; include service capability details, contact points, and post-purchase support commitments for the quoted model.
What is the minimum vendor rating required for this bid in Kerala?
Bidders must have a minimum 4.5 star rating; attach a screenshot from a recognized portal or platform validating the rating, alongside other eligibility proofs.
What is the process for sample submission for eligible bidders?
Technically eligible bidders must submit required samples directly to the office within 2 days of notification; ensure samples correspond to the quoted single model and include OEM documentation.
What are the key eligibility criteria for the OEM supplier in this procurement?
Must be an OEM or authorized dealer with a Manufacturer Authorization letter for this bid, have Kerala service capabilities, provide proof of 5+ years Gem Portal experience, and meet the 4.5+ star rating requirement.
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Documents 3
GeM-Bidding-8856070.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS