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Haryana Development And Panchayats Department All in One PC Tender Sonipat Haryana 2025 HP Brand, Windows 11 Pro, i5 14th Gen

Bid Publish Date

05-Dec-2025, 4:07 pm

Bid End Date

17-Dec-2025, 9:00 am

Location

SONIPAT , HARYANA
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Progress

Issue05-Dec-2025, 4:07 pm
Technical16-12-2025 17:00:15
Financial
Award09-Jan-2026, 1:47 am
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Quantity

5

Bid Type

Two Packet Bid

Tender Overview

The Haryana Development And Panchayats Department invites bids for a HP All in One Desktop under the public procurement framework in Sonipat, Haryana. The buyer mandates an HP brand procurement with Windows 11 Professional, i5 14th Gen, 16GB RAM, and 512GB storage. The contract includes supply, installation, testing, and commissioning, with a potential quantity adjustment of up to 25% during and after award. A key differentiator is the requirement for an established service framework including in-state service centers and toll-free support. The clause ensures delivery timelines adapt to quantity changes, with a minimum extension rule to maintain schedule integrity. Unique aspects include mandatory HP branding and strict after-sales service commitments within Haryana.

Technical Specifications & Requirements

  • Main Specification: HP All in One Desktop with Windows 11 Professional, wireless mouse and keyboard, i5 14th Generation, 16GB RAM, 512GB storage.
  • Serviceability: Functional service center in each consignee state; if not present, establishment within 30 days of award; payment release upon evidence of service center.
  • Support: Dedicated toll-free service number and a documented escalation matrix.
  • Certifications: Bidder or OEM must hold ISO 9001; imported products require an Indian registered office for after-sales service.
  • Buyer-added ATC: Price must include all components; quantity may change by ±25% at contract rates. HP branding is mandatory.
  • Warranty/AMC: Not explicitly stated, but service center requirement implies post-warranty support expectations.
  • Delivery scope: Supply, Installation, Testing and Commissioning (SIC) of goods.

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in the provided data; bidders must comply with standard ATC–no explicit amount listed.
  • Brand/OEM: HP Brand All in One; OEM/Authorized Seller must provide India-based after-sales service if imported.
  • Delivery Timeline: Delivery period extends with option clause; additional time rules based on quantity and original delivery period, minimum 30 days.
  • Support: Functional service centers in-state and toll-free support; escalation matrix mandatory.
  • Documentation: Upload all required certificates as per bid document; ISO 9001 is mandatory; non-compliance leads to rejection.
  • Audit/Compliance: ISO 9001 certification and HP branding requirement; on-site/service support evidence required for payment release.

Key Specifications

  • Product: HP All in One Desktop

  • Processor: Intel i5 14th Generation

  • Memory: 16GB RAM

  • Storage: 512GB SSD

  • Operating System: Windows 11 Professional

  • Peripherals: Wireless mouse and keyboard

  • Branding: HP brand mandatory

  • Warranty/Service: In-state service center capability; escalation matrix; toll-free support

  • Certification: ISO 9001 certified supplier

Terms & Conditions

  • Quantity may vary up to 25% at bid and contract; delivery adjustments follow a defined formula

  • HP branding is mandatory; only HP All in One desktops accepted

  • Service centers must exist in Haryana or be established within 30 days; payment conditioned on service evidence

Important Clauses

Payment Terms

Payment release tied to submission of service center evidence; no explicit EMD amount provided in data

Delivery Schedule

Delivery period adjusts with option clause; minimum 30 days extension logic; original delivery period governs extended time

Penalties/Liquidated Damages

Not explicitly described in data; ensures adherence to delivery and service commitments via ATC terms

Bidder Eligibility

  • HP brand authorization or authorized reseller status

  • ISO 9001 certification holder or OEM with ISO 9001 compliant processes

  • Evidence of establishing/in-place service centers in Haryana or willingness to establish within 30 days

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2)

Authority Records

DEVELOPMENT AND PANCHAYATS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 2

GeM-Bidding-8673532.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certification (BB/B2B certificate or OEM certificate)

4

OEM authorization letter for HP All in One brand

5

Evidence of functional Service Centre in Haryana (or plan to establish within 30 days)

6

Proof of HP brand compliance and Windows 11 Pro licensing

7

Company financial statements / turnover proof (to demonstrate financial viability)

8

Experience certificates for similar ICT hardware supply, installation, testing, and commissioning

9

Technical bid documents detailing hardware specs (i5 14th Gen, 16GB RAM, 512GB storage)

10

Escalation matrix and dedicated toll-free support contact details

Corrigendum Updates

2 Updates
#1

Update

13-Dec-2025

Extended Deadline

17-Dec-2025, 9:00 am

Opening Date

17-Dec-2025, 9:30 am

#2

Update

13-Dec-2025

Extended Deadline

16-Dec-2025, 5:00 pm

Opening Date

16-Dec-2025, 5:30 pm

Technical Results

S.No Seller Item Date Status
1
AGASTYA INTERNATIONAL   Under PMA
Make : acer Model : Veriton Z4714GT16-12-2025 17:00:15
2
ARHAM ENTERPRISES   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi16-12-2025 15:09:26
3
ARIHANT ENTERPRISE   Under PMA
Make : CYNIX Model : CYNIX GenX iX2300 All in One Desktop15-12-2025 16:21:26
4
BINARY COMPUTER SYSTEMS   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi16-12-2025 21:36:55
5
Coban Universal   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi16-12-2025 19:06:44
6
Digital Technology   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi15-12-2025 16:55:50
7
DUGONG INTERNATIONAL PRIVATE LIMITED   Under PMA
Make : DUGONG Model : D31711-12-2025 14:43:51
8
Infity Solutions   Under PMA
Make : hp Model : HP 440 G9 AIO i7 13700 Win11P 165121 23.8" Wireles13-12-2025 13:24:55
9
JSM IT   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi15-12-2025 14:11:08
10
LAPTOP POINT   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi15-12-2025 11:10:22
11
N K Infotech   Under PMA
Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 165121 23.8"09-12-2025 13:03:40
12
PIXCEL SQUARE TECHNOLOGIES LLP   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi16-12-2025 10:24:02
13
SHREE JI ENTERPRISES   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi12-12-2025 12:56:26
14
SHRIRAM IT SOLUTIONS   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi16-12-2025 17:31:36
15
SOFTRONIX DIGITAL PRIVATE LIMITED   Under PMA
Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" Wi15-12-2025 14:11:51
16
SOLEX ADVISORS PRIVATE LIMITED   Under PMA
Make : acer Model : Veriton Z4714GT15-12-2025 14:41:41
17
TECHFORCE INFOTECH TECHNOLOGY   Under PMA
Make : hp Model : HP 440 G9 AIO I7 13700 Win11P 165121 23.8" Touch15-12-2025 12:34:30
18
ZENIX COMPUTERS   Under PMA
Make : Zenix Model : ZENIX AIO 1100016-12-2025 18:58:01

Financial Results

Rank Seller Price Item
L1
ARHAM ENTERPRISES   Under PMA
Item Categories : All in One PC (V2)
L2
BINARY COMPUTER SYSTEMS   Under PMA
Item Categories : All in One PC (V2)
L3
LAPTOP POINT( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2)
L4
PIXCEL SQUARE TECHNOLOGIES LLP( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2)
L5
JSM IT( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2)
L5
SOFTRONIX DIGITAL PRIVATE LIMITED   Under PMA
Item Categories : All in One PC (V2)
L6
Coban Universal( MSE Social Category:OBC )    Under PMA
Item Categories : All in One PC (V2)
L7
SHREE JI ENTERPRISES( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2)
L8
SHRIRAM IT SOLUTIONS( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2)
L9
Digital Technology   Under PMA
Item Categories : All in One PC (V2)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the HP All in One tender in Sonipat Haryana 2025

Bidders must meet eligibility criteria: HP brand authorization, ISO 9001 certification, and evidence of service capability in Haryana or a 30-day establishment plan. Submit technical bid with HP All in One specs (i5 14th Gen, 16GB RAM, 512GB SSD), Windows 11 Pro, and toll-free support details, along with required documents.

What documents are required for Haryana IT hardware tender submission

Required documents include GST registration, PAN, ISO 9001, HP OEM authorization, service center proof or plan, OEM licensing for Windows 11 Pro, financial statements, and experience certificates for similar supply, installation, testing, and commissioning projects.

What technical specifications are mandatory for the HP desktop bid in Haryana

Mandatory specs: HP All in One Desktop, Windows 11 Professional, Intel i5 14th Gen, 16GB RAM, 512GB SSD, wireless mouse and keyboard, HP branding, and service support with a Haryana-based or established service center within 30 days.

What are the delivery and quantity adjustment terms in this tender

The purchaser may increase or decrease quantity up to 25% at contract, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and may extend to original delivery period during the option stake.

What is the required after-sales support for imported HP desktops in Haryana

Imported HP desktops require an OEM-registered office in India to provide after-sales service; submission of certificate proving Indian presence is mandatory; service center evidence is also required for payment release.

Which standards and branding are non-negotiable for this procurement

Non-negotiables include HP branding on hardware, Windows 11 Pro licensing, ISO 9001 certification for the bidder or OEM, and in-state service capability with a toll-free support line and escalation matrix.

When is payment released for Haryana HP desktop supply contract

Payment is contingent on documentary evidence of having a Functional Service Centre; there is an inbuilt requirement to submit service center verification before release, with terms aligned to the bid specifications.

What happens if quantity increases beyond 25% during contract

If quantity rises beyond 25%, the clause permits adjustment within the contracted rates; delivery period adjusts based on the option clause, maintaining minimum 30 days extension unless original period dictates otherwise.

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