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Indian Army Canon photocopier iR 2425 Annual Maintenance Tender 2026 Rajasthan or India

Bid Publish Date

27-Jun-2026, 12:54 pm

Bid End Date

07-Jul-2026, 1:00 pm

Value

₹43,200

Location

BANGALORE , KARNATAKA
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Progress

Issue27-Jun-2026, 12:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

TECHNICAL SERVICES OTHER SERVICE SERVICES WATER LEVEL RECORDER MICROCENTRIFUGES

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks an Annual Maintenance Contract for the Canon photocopier iR 2425. Estimated value is ₹43,200. Location not specified; scope covers maintenance services for a Canon iR 2425 device. The tender emphasizes compliant documentation and past experience proofs. A key differentiator is the mandatory readiness to submit staff salary payment proof and statutory filings. This brief reflects buyer’s terms requiring verified certificates and client execution references.

Technical Specifications & Requirements

  • Product/Service: Annual maintenance for Canon imageRUNNER iR 2425 photocopier.
  • Data gaps: Tender data includes no technical specifications, delivery terms, or installation requirements.
  • Inferred scope: On-site or remote maintenance for one device; no quantity or location details provided.
  • Financials: Estimated value ₹43,200; no explicit EMD amount stated.
  • Documentation expectations: Emphasis on submitting certificates and past experience proofs; payments linked to staff salaries with statutory documents.
  • Experience signals: Past project experience must be demonstrated via contract copies, client execution certificates, or equivalent documents.

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data.
  • Payment terms: Service provider must pay salaries/wages to deployed staff first, with subsequent claim to the buyer along with PF/ESIC and bank statements.
  • Documentation: Upload all required certificates, including statutory documents; offer may be rejected for missing documents.
  • Past experience proofs: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes.
  • Other notes: No BOQ items; no explicit delivery timeline or warranty terms are provided.

Key Specifications

  • Product/Service names and categories: Canon imageRUNNER iR 2425 photocopier annual maintenance

  • Quantities/volumes: Not specified in tender data

  • Estimated value: ₹43,200

  • Experience requirements: Demonstrable past experience via contract copies or client execution certificates

  • Quality/standards: Not specified in the data; no IS/ISO references provided

  • Delivery/installation: Not specified; no timeline provided

  • Warranty/AMC details: Not specified in data; no terms described

Terms & Conditions

  • EMD required: specific amount not disclosed in the provided data

  • Salary payment clause: provider pays staff first, with claims to buyer and statutory documents

  • Past experience proofs: contract copy with invoices or execution certificates accepted

Important Clauses

Payment Terms

Service provider must pay staff salaries first; reimbursement to be claimed from the Buyer along with PF/ESIC and bank statements

Delivery Schedule

No explicit delivery or maintenance timeline provided in the tender data

Penalties/Liquidated Damages

No penalty or LD clause described in the available terms

Bidder Eligibility

  • Demonstrable experience in maintenance of office imaging equipment (copiers/printers) for at least 1 year

  • GST registration and valid PAN

  • Ability to process salary payments with PF/ESIC documentation

  • Submission of contract copies or client execution certificates as past experience proofs

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - Job Order for Annual Maintenance contract for canon photocopier iR 2425

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 6

GeM-Bidding-9527549.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proofs (contract copy with invoices or client execution certificates)

4

Financial statements or tax returns illustrating financial stability

5

EMD submission proof (if required by the organization)

6

Technical bid/compliance certificates related to copier maintenance

7

OEM authorization or service partner certificates (if applicable)

8

PF/ESIC compliance documents and bank statements for salary payments to deployed staff

Frequently Asked Questions

How to bid for the Indian Army copier maintenance tender in India 2026?

To bid, assemble GST registration, PAN, past experience proofs (contract copies or client execution certificates), and financial documents. Ensure staff salary payment proof and PF/ESIC compliance are ready. Submit technical compliance documents and OEM authorizations if applicable, along with the financial bid for the Canon iR 2425 AMC.

What documents are required for Indian Army copier AMC bid 2026?

Required documents include GST registration, PAN, past experience proofs (contracts with invoices or execution certificates), financial statements, PF/ESIC compliance proof, bank statements showing salary payments, and any OEM authorization or service certifications relevant to Canon devices.

What are the payment terms for Indian Army maintenance contracts?

The vendor must pay deployed staff salaries first, then claim reimbursement from the Buyer with accompanying PF/ESIC documentation and bank statements. There is no explicit advance payment mentioned; ensure timely salary processing to avoid contractual issues.

What are the technical specs for Canon iR 2425 AMC in this tender?

No detailed technical specifications are provided in the tender data. Bidders should rely on standard Canon iR 2425 maintenance practices, ensuring device uptime, parts availability, and service response times, while preparing to demonstrate capability through past maintenance records.

When is the bid submission deadline for this AMC tender?

Specific submission deadlines are not disclosed in the available tender data. Bidders should monitor the procurement portal for system-generated deadlines and ensure timely submission of certificates, experience proofs, and maintenance capability documentation once published.

What constitutes acceptable past experience proofs for the AMC tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection release notes. These documents must demonstrate service/supply execution related to copier maintenance.

Are there mandatory certifications for the Indian Army copier AMC bid?

The tender data emphasizes certificates and documents but does not specify exact certifications. Prepare relevant OEM authorizations, statutory compliance (PF/ESIC), and any applicable service certifications to demonstrate maintenance capability for a Canon iR 2425.

What is the estimated value and what does it imply for AMC bids?

Estimated value is ₹43,200. This suggests a relatively small-scale maintenance contract; bidders should tailor staffing and spare part costs accordingly, highlighting efficient service delivery and quick turnaround times to align with the modest budget.

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