GEM

Chittorgarh Collectorate IT Equipment Tender Scanner & Related IT Hardware 2026

Q: How to bid for scanner equipment tender in Chittorgarh 2026

Bidders must submit GST, PAN, 3 years govt experience certificates, prior contract copies, data sheets, OEM authorization, and EMD. Ensure IPv6 readiness and on-site commissioning capability; delivery at Collectorate Campus, Chittorgarh. Include data-sheet conformity and supplier background details; follow option clause for quantity variation.

Q: What documents are required for IT equipment bid in Rajasthan

Required documents include GST certificate, PAN, experience certificates showing govt contracts, last 2 years’ financial statements, EMD proof, technical bid with Data Sheets, OEM/manufacturer authorization, and test reports. Additional lab conformity documents may be requested on demand.

Q: What are the technical specifications for the scanner package

Key specs include Scanner Type with ADF, Maximum Scan Size, Optical Resolution, Simplex/ Duplex speed at 200 dpi, 75 GSM ADF tray capacity, daily duty cycle, OS compatibility, scan formats, IPv6 readiness, and on-site warranty. Data sheets must match exact product parameters.

Q: When is delivery expected after order placement for Chittorgarh

Delivery period follows the option clause: up to 25% quantity variation, with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days; final delivery schedule will be aligned with purchaser orders.

Q: What are the payment terms for IT equipment procurement in Rajasthan

GST will be reimbursed per applicable rates; payment terms align with standard govt practice, subject to submission of required invoices and conformity with Data Sheet verification and on-site installation completion; no advance payment unless specified in contract terms.

Q: What standards or certifications are required for data sheets

Data sheets must precisely reflect offered product specifications; OEM authorization and conformity to declared standards (e.g., IPv6 readiness) are mandatory to prevent bid rejection; ensure model numbers, RAM, storage, and OS versions match the bid.

Q: What is the minimum govt experience required for bidders

Bidders must demonstrate at least 3 years of regular manufacturing/supply of similar IT hardware to Central/State government bodies, with copies of contracts submitted for each year of the specified period; highest value item in bunch bids must meet criterion.

Q: How to verify OEM authorization for the offered scanners

Submit Manufacturer/OEM authorization documents showing authorized reseller status or direct manufacturing capability; ensure vendor supports on-site installation and training by OEM-certified personnel; include authorization validity and product lineage in bid documentation.

Bid Publish Date

15-Jan-2026, 6:58 pm

Bid End Date

05-Feb-2026, 6:00 pm

Location

CHITTORGARH , RAJASTHAN

Corrigendum Updated WhatsApp Generate Docs

Progress

Issue15-Jan-2026, 6:58 pm

Technical02-May-2026, 5:51 pm

Financial

AwardCompleted

Explore all 3 tabs to view complete tender details

Quantity

Key Highlights

• Brand/OEM authorization required for submission
• IPv6 readiness for IT equipment
• Data Sheet alignment with product specifications
• Delivery and commissioning on Collectorate Campus, Chittorgarh
• 3 years govt-grade supply experience required
• 25% quantity variation option during contract period
• On-site warranty and UPS battery/AMC terms
• Laboratory/test report documentation for conformity

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM SCANNER

Tender Overview

The bidding organization is not disclosed; the procurement targets IT hardware focused on scanning solutions and related peripherals, with installation at the Collectorate Campus, Chittorgarh, Rajasthan. The scope references a comprehensive range of scanner-related specifications (ADF, scan formats, duty cycles, OS compatibility) and associated IT components (UPS, storage, RAM, ports). The document emphasizes that data sheets must align with offered products and that IPv6 readiness is required for IT equipment. The tender uses a generic buyer-added framework allowing optional quantity adjustments up to 25% and enforces on-site delivery and commissioning at the specified address. A core differentiator is the requirement to avoid obsolete products and to demonstrate five-year market life for offered items. This tender’s unique elements include a data-sheet submission requirement, OEM authorization expectations, and IPv6 readiness.

Technical Specifications & Requirements

Scanner Type, Maximum Scan Size, Maximum Optical Resolution (DPI), and document feeder performance metrics (Simplex/Colour, 200 dpi, ppm/ipm) are listed as core capabilities.
Automatic Document Feeder (ADF) Tray Capacity at 75 GSM and Duplex Scanning features drive workflow efficiency.
Extensive Compatibility criteria including Operating System Compatibility, Scan File Formats, and IPv6 readiness for IT equipment.
Hardware and software specifics cover memory (RAM size and type), storage (capacity and type), display, ports, and printing/scanning capabilities, alongside minimum duty cycle, original document feeder type, and bypass tray facilities.
Technical compliance requires Data Sheets, OEM authorizations, and a lab/test report pathway to prove conformity to specifications.
Additional attributes include on-site warranty, battery/UPS details, and maintenance or AMC expectations.

Terms, Conditions & Eligibility

EMD and financial terms are defined within buyer terms; bidders must satisfy all compliance clauses.
Delivery and commissioning are to be carried out on-site at Collectorate Campus, Chittorgarh.
Experience criteria require regular manufacture and supply of similar Category Products to government bodies for at least 3 years; copies of contracts must be submitted.
Ensure data sheets match offered specifications; non-conformity may lead to rejection. IT equipment should be IPv6 ready and installation/commissioning must be performed by OEM-certified resources.
The clause allows up to 25% quantity variation, with delivery extensions calculated as specified in the option clause. Vendors must adhere to GST and provide relevant documentation as required.

Key Specifications

Scanner Type with ADF capability
Maximum Scan Size and Optical Resolution (DPI)
Simplex Colour Scan Speed at 200 dpi (ppm)
Duplex Colour Scan Speed (ipm)
Daily Duty Cycle and Duplex Scanning capability
ADF Tray Capacity at 75 GSM
Operating System Compatibility and Scan File Formats
On Site Warranty (Years) and Test Reports
IPv6 readiness and Data Sheet alignment
Power, RAM, Storage, Display, Ports specifications
Original Document Feeder Type, Bypass Tray, and Connectivity

Terms & Conditions

Option Clause permits ±25% quantity variation
On-site delivery and commissioning at Collectorate Campus
3 years govt supply experience with contract copies
Data Sheet conformity and OEM authorization mandatory
IPv6 readiness for IT equipment; data sheet matching required

Important Clauses

Payment Terms

GST as applicable; ensure compliance with bid terms and original rates; claim reimbursement per actuals up to quoted percentage

Delivery Schedule

Delivery/installation at Collectorate Campus, Chittorgarh; extended timelines per option clause with minimum 30 days

Penalties/Liquidated Damages

LD provisions to be applied for delayed delivery and non-conformity per agreement terms

Bidder Eligibility

3 years of government/PSU supply experience for similar IT hardware
Financial stability evidenced by latest financial statements
OEM authorization or direct manufacturing capability for offered items

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Authority Records

ELECTION COMMISSION OF INDIA

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-8845187.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Hig

Airports Authority Of India

CHENNAI, TAMIL NADU

Posted: 13 February 2026

Closed: 10 March 2026

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Panchayat And Rural Development Department Chhattisgarh All-in-One PC, Desktop, Printer & UPS Tender 2026 – Surguja, IS 24734 / ISO standards

N/a

SURGUJA, CHHATTISGARH

Posted: 6 February 2026

Closed: 27 February 2026

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Public Works Department Delhi West Delhi procurement: All-in-One PC, Multifunction Printer & Line Interactive UPS with AVR 2026

N/a

WEST DELHI, DELHI

Posted: 28 February 2026

Closed: 10 March 2026

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Public Works Department Delhi West Delhi IT Equipment Tender for All in One PC, Multifunction Printer & Line Interactive UPS with AVR 2026

N/a

WEST DELHI, DELHI

Posted: 2 March 2026

Closed: 12 March 2026

GEM

UPPCL Tender for All-in-One PC, Multifunction Printer & Line-Interactive UPS in Lucknow, IS 550/ISO 9001 Compliant 2026

Uttar Pradesh Power Corporation Limited (uppcl)

LUCKNOW, UTTAR PRADESH

Posted: 13 February 2026

Closed: 23 February 2026

GEM

Technical Specifications 4 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Generic	Scanner Type	Integrated Sheet Fed & Flat Bed
Generic	Maximum Scan Size	A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance	Maximum Optical Resolution (in Dpi)	600, 1200, 2400, 4800 Or higher
Performance	Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder	71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance	Duplex Colour Scan Speed for document (in ipm) for Document Feeder	221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling	Daily Duty Cycle (Number of Pages)	10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling	Duplex Scanning	Yes Or higher
Document Handling	Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)	51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility	Operating System Compatibility	Windows, Linux, Mac OS
Compatibility	Scan File Formats	.PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX
Certification	On Site Warranty (in Years)	3 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wireless Or higher
Input Devices	Keyboard Connectivity	Wireless Or higher
Input Devices	Type of Keyboard	Standard, Bilingual Or higher
Graphics	Graphics Type	Integrated
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	16
Storage	Type of Storage Installed with the System	NVMe SSD, SATA SSD
Storage	Storage Capacity (in GB)	1024
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Display	Panel Technology	In Plane Switching (IPS) Or higher
Ports	Number of Ports	1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic	Stand	Height Adjustable

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Print Paper Size	A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning	Maximum Scan Area (Platen/Flatbed Size)	A4, A3 and Legal
Scanning	Scan To Functions	Folder, Email
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Feeder Capacity (Number of Sheets) (For Scanning and Copying)	51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING	Number of Main Paper Tray	1
PAPER HANDLING	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING	Bypass Tray Facility	Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

Item #4 Details

View Catalog

Category	Specification	Requirement
GENERIC	Rating (in KVA)	1.0, 1.5, 2.0, 3 Or higher
GENERIC	Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (%)	70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup time (Minutes) on Full Load	30, 60, 90, 120, 180, 240 Or higher
GENERIC	Warranty for Line Interactive UPS	3 Years, 4 Years, 5 Years Or higher
Battery/Backup Bank	Location of Battery	Inside the Enclosure of UPS
Battery/Backup Bank	Warranty for the battery from the date of delivery	2 Years Or higher
FEATURES	Rated Output (Volt) with Total Harmonic Distortion (%)	Single Phase Quasi Sinewave 230 V AC 50 Hz with Total Harmonic Distortion as <=40%, Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES	Input (Volt)	Single Phase AC (160-280V)
FEATURES	Variation in AVR output in AC mode (AVR Voltage regulation)	230 Volts +/-9%, 230 Volts +/-15%
BUYER SPECIFIC REQUIREMENT	Any Other Requirements	As per Meity (Government of India) guidelines UPS shall have valid IS16242-Part 1 CRS certification
CERTIFICATION / TEST REPORT	Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification	Certificate of Govt.Lab/NABL/ILAC accredited for UPS Testing
CERTIFICATION / TEST REPORT	Agree to provide all relevant documents Test Reports/supporting document /reports etc to the buyer at the time of bidding or on demand	Yes

Required Documents

GST registration certificate

PAN card

Experience certificates showing 3 years govt procurement experience

Financial statements for last 1-2 years

EMD submission proof

Technical bid documents including Data Sheets

OEM authorization / Manufacturer authorization

Test reports / conformity certificates

Corrigendum Updates

1 Update

Update

26-Jan-2026

Extended Deadline

05-Feb-2026, 6:00 pm

Opening Date

05-Feb-2026, 6:30 pm

Technical Results

S.No	Seller	Item	Date
1	DIGITECH GLOBAL PRIVATE LIMITED Under PMA	Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty	05-02-2026 17:51:13
2	HIND TECHNOCARE PRIVATE LIMITED Under PMA	Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty	05-02-2026 17:52:17
3	Mahi enterprise Under PMA	Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty	04-02-2026 12:42:14
4	VGON PRIVATE LIMITED Under PMA	Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty	22-01-2026 10:37:17
5	Yaru Tech Under PMA	Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty	26-01-2026 12:29:12

Financial Results

Rank	Seller	Price	Item
L1	HIND TECHNOCARE PRIVATE LIMITED(MII) Under PMA		Item Categories : Scanner (V3),All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Line Interactive UPS with

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for scanner equipment tender in Chittorgarh 2026

Bidders must submit GST, PAN, 3 years govt experience certificates, prior contract copies, data sheets, OEM authorization, and EMD. Ensure IPv6 readiness and on-site commissioning capability; delivery at Collectorate Campus, Chittorgarh. Include data-sheet conformity and supplier background details; follow option clause for quantity variation.

What documents are required for IT equipment bid in Rajasthan

Required documents include GST certificate, PAN, experience certificates showing govt contracts, last 2 years’ financial statements, EMD proof, technical bid with Data Sheets, OEM/manufacturer authorization, and test reports. Additional lab conformity documents may be requested on demand.

What are the technical specifications for the scanner package

Key specs include Scanner Type with ADF, Maximum Scan Size, Optical Resolution, Simplex/ Duplex speed at 200 dpi, 75 GSM ADF tray capacity, daily duty cycle, OS compatibility, scan formats, IPv6 readiness, and on-site warranty. Data sheets must match exact product parameters.

When is delivery expected after order placement for Chittorgarh

Delivery period follows the option clause: up to 25% quantity variation, with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days; final delivery schedule will be aligned with purchaser orders.

What are the payment terms for IT equipment procurement in Rajasthan

GST will be reimbursed per applicable rates; payment terms align with standard govt practice, subject to submission of required invoices and conformity with Data Sheet verification and on-site installation completion; no advance payment unless specified in contract terms.

What standards or certifications are required for data sheets

Data sheets must precisely reflect offered product specifications; OEM authorization and conformity to declared standards (e.g., IPv6 readiness) are mandatory to prevent bid rejection; ensure model numbers, RAM, storage, and OS versions match the bid.

What is the minimum govt experience required for bidders

Bidders must demonstrate at least 3 years of regular manufacturing/supply of similar IT hardware to Central/State government bodies, with copies of contracts submitted for each year of the specified period; highest value item in bunch bids must meet criterion.

How to verify OEM authorization for the offered scanners

Submit Manufacturer/OEM authorization documents showing authorized reseller status or direct manufacturing capability; ensure vendor supports on-site installation and training by OEM-certified personnel; include authorization validity and product lineage in bid documentation.

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Documents 7

GeM-Bidding-8845187.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Chittorgarh Collectorate IT Equipment Tender Scanner & Related IT Hardware 2026

Key Highlights

Categories 5

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 7

GeM-Bidding-8845187.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Hig

Panchayat And Rural Development Department Chhattisgarh All-in-One PC, Desktop, Printer & UPS Tender 2026 – Surguja, IS 24734 / ISO standards

Public Works Department Delhi West Delhi procurement: All-in-One PC, Multifunction Printer & Line Interactive UPS with AVR 2026

Public Works Department Delhi West Delhi IT Equipment Tender for All in One PC, Multifunction Printer & Line Interactive UPS with AVR 2026

UPPCL Tender for All-in-One PC, Multifunction Printer & Line-Interactive UPS in Lucknow, IS 550/ISO 9001 Compliant 2026

Technical Specifications 4 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Required Documents

Corrigendum Updates

Update

Technical Results

Financial Results

Frequently Asked Questions

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Administrative Reforms Government Of Odisha Desktop Computer, Scanner, A3 MFP, UPS Tender 2026 Odisha

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Board Of Revenue Government Of Uttar Pradesh A4/Legal Size MFP Printer, Scanner, All-in-One PC & UPS Tender 2026 ISO 9001

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Explore More Opportunities

Unlock Tender Documents

Documents 7

GeM-Bidding-8845187.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8845187.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document