Chittorgarh Collectorate IT Equipment Tender Scanner & Related IT Hardware 2026
Bid Publish Date
15-Jan-2026, 6:58 pm
Bid End Date
05-Feb-2026, 6:00 pm
Location
Progress
Key Highlights
- • Brand/OEM authorization required for submission
- • IPv6 readiness for IT equipment
- • Data Sheet alignment with product specifications
- • Delivery and commissioning on Collectorate Campus, Chittorgarh
- • 3 years govt-grade supply experience required
- • 25% quantity variation option during contract period
- • On-site warranty and UPS battery/AMC terms
- • Laboratory/test report documentation for conformity
Tender Overview
The bidding organization is not disclosed; the procurement targets IT hardware focused on scanning solutions and related peripherals, with installation at the Collectorate Campus, Chittorgarh, Rajasthan. The scope references a comprehensive range of scanner-related specifications (ADF, scan formats, duty cycles, OS compatibility) and associated IT components (UPS, storage, RAM, ports). The document emphasizes that data sheets must align with offered products and that IPv6 readiness is required for IT equipment. The tender uses a generic buyer-added framework allowing optional quantity adjustments up to 25% and enforces on-site delivery and commissioning at the specified address. A core differentiator is the requirement to avoid obsolete products and to demonstrate five-year market life for offered items. This tender’s unique elements include a data-sheet submission requirement, OEM authorization expectations, and IPv6 readiness.
Technical Specifications & Requirements
- Scanner Type, Maximum Scan Size, Maximum Optical Resolution (DPI), and document feeder performance metrics (Simplex/Colour, 200 dpi, ppm/ipm) are listed as core capabilities.
- Automatic Document Feeder (ADF) Tray Capacity at 75 GSM and Duplex Scanning features drive workflow efficiency.
- Extensive Compatibility criteria including Operating System Compatibility, Scan File Formats, and IPv6 readiness for IT equipment.
- Hardware and software specifics cover memory (RAM size and type), storage (capacity and type), display, ports, and printing/scanning capabilities, alongside minimum duty cycle, original document feeder type, and bypass tray facilities.
- Technical compliance requires Data Sheets, OEM authorizations, and a lab/test report pathway to prove conformity to specifications.
- Additional attributes include on-site warranty, battery/UPS details, and maintenance or AMC expectations.
Terms, Conditions & Eligibility
- EMD and financial terms are defined within buyer terms; bidders must satisfy all compliance clauses.
- Delivery and commissioning are to be carried out on-site at Collectorate Campus, Chittorgarh.
- Experience criteria require regular manufacture and supply of similar Category Products to government bodies for at least 3 years; copies of contracts must be submitted.
- Ensure data sheets match offered specifications; non-conformity may lead to rejection. IT equipment should be IPv6 ready and installation/commissioning must be performed by OEM-certified resources.
- The clause allows up to 25% quantity variation, with delivery extensions calculated as specified in the option clause. Vendors must adhere to GST and provide relevant documentation as required.
Key Specifications
-
Scanner Type with ADF capability
-
Maximum Scan Size and Optical Resolution (DPI)
-
Simplex Colour Scan Speed at 200 dpi (ppm)
-
Duplex Colour Scan Speed (ipm)
-
Daily Duty Cycle and Duplex Scanning capability
-
ADF Tray Capacity at 75 GSM
-
Operating System Compatibility and Scan File Formats
-
On Site Warranty (Years) and Test Reports
-
IPv6 readiness and Data Sheet alignment
-
Power, RAM, Storage, Display, Ports specifications
-
Original Document Feeder Type, Bypass Tray, and Connectivity
Terms & Conditions
-
Option Clause permits ±25% quantity variation
-
On-site delivery and commissioning at Collectorate Campus
-
3 years govt supply experience with contract copies
-
Data Sheet conformity and OEM authorization mandatory
-
IPv6 readiness for IT equipment; data sheet matching required
Important Clauses
Payment Terms
GST as applicable; ensure compliance with bid terms and original rates; claim reimbursement per actuals up to quoted percentage
Delivery Schedule
Delivery/installation at Collectorate Campus, Chittorgarh; extended timelines per option clause with minimum 30 days
Penalties/Liquidated Damages
LD provisions to be applied for delayed delivery and non-conformity per agreement terms
Bidder Eligibility
-
3 years of government/PSU supply experience for similar IT hardware
-
Financial stability evidenced by latest financial statements
-
OEM authorization or direct manufacturing capability for offered items
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DIGITECH GLOBAL PRIVATE LIMITED Under PMA | Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty | 05-02-2026 17:51:13 | |
| 2 | HIND TECHNOCARE PRIVATE LIMITED Under PMA | Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty | 05-02-2026 17:52:17 | |
| 3 | Mahi enterprise Under PMA | Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty | 04-02-2026 12:42:14 | |
| 4 | VGON PRIVATE LIMITED Under PMA | Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty | 22-01-2026 10:37:17 | |
| 5 | Yaru Tech Under PMA | Make : hp Model : HP ScanJet Ent Flow N9120 fn2 with 3yrs warranty | 26-01-2026 12:29:12 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | HIND TECHNOCARE PRIVATE LIMITED(MII) Under PMA | Item Categories : Scanner (V3),All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Line Interactive UPS with |
Tender Data
Bid Details
Quantity
85
Bid Type
Service
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-8845187.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
05-Feb-2026, 12:30 pm
Opening Date
05-Feb-2026, 1:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates showing 3 years govt procurement experience
Financial statements for last 1-2 years
EMD submission proof
Technical bid documents including Data Sheets
OEM authorization / Manufacturer authorization
Test reports / conformity certificates
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Integrated Sheet Fed & Flat Bed |
| Generic | Maximum Scan Size | A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Compatibility | Operating System Compatibility | Windows, Linux, Mac OS |
| Compatibility | Scan File Formats | .PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX |
| Certification | On Site Warranty (in Years) | 3 Or higher |
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for scanner equipment tender in Chittorgarh 2026
Bidders must submit GST, PAN, 3 years govt experience certificates, prior contract copies, data sheets, OEM authorization, and EMD. Ensure IPv6 readiness and on-site commissioning capability; delivery at Collectorate Campus, Chittorgarh. Include data-sheet conformity and supplier background details; follow option clause for quantity variation.
What documents are required for IT equipment bid in Rajasthan
Required documents include GST certificate, PAN, experience certificates showing govt contracts, last 2 years’ financial statements, EMD proof, technical bid with Data Sheets, OEM/manufacturer authorization, and test reports. Additional lab conformity documents may be requested on demand.
What are the technical specifications for the scanner package
Key specs include Scanner Type with ADF, Maximum Scan Size, Optical Resolution, Simplex/ Duplex speed at 200 dpi, 75 GSM ADF tray capacity, daily duty cycle, OS compatibility, scan formats, IPv6 readiness, and on-site warranty. Data sheets must match exact product parameters.
When is delivery expected after order placement for Chittorgarh
Delivery period follows the option clause: up to 25% quantity variation, with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days; final delivery schedule will be aligned with purchaser orders.
What are the payment terms for IT equipment procurement in Rajasthan
GST will be reimbursed per applicable rates; payment terms align with standard govt practice, subject to submission of required invoices and conformity with Data Sheet verification and on-site installation completion; no advance payment unless specified in contract terms.
What standards or certifications are required for data sheets
Data sheets must precisely reflect offered product specifications; OEM authorization and conformity to declared standards (e.g., IPv6 readiness) are mandatory to prevent bid rejection; ensure model numbers, RAM, storage, and OS versions match the bid.
What is the minimum govt experience required for bidders
Bidders must demonstrate at least 3 years of regular manufacturing/supply of similar IT hardware to Central/State government bodies, with copies of contracts submitted for each year of the specified period; highest value item in bunch bids must meet criterion.
How to verify OEM authorization for the offered scanners
Submit Manufacturer/OEM authorization documents showing authorized reseller status or direct manufacturing capability; ensure vendor supports on-site installation and training by OEM-certified personnel; include authorization validity and product lineage in bid documentation.