Central Ground Water Board MFP Printer Tender Raipur Chhattisgarh 2026 - A4 & Legal Size Multifunction Printer IS/ISO Standards
Bid Publish Date
25-Oct-2026, 4:03 pm
Bid End Date
04-Nov-2026, 4:00 pm
Location
Progress
Tender Overview
Organization: Central Ground Water Board (cgwb) under the Department of Water Resources River Development and Ganga Rejuvenation, Raipur, Chhattisgarh (492001). Procurement: A4 and Legal Size Multifunction Printer (MFP) category (Q2). The tender references scope for a printer solution with potential quantity adjustments, and a requirement for dedicated service support. Key differentiator includes the option clause allowing ±25% quantity variation at contracted rates and extended delivery timelines aligned with delivery period adjustments. Although the BOQ shows zero items, bidders should prepare to quote for MFP units meeting office automation needs and ongoing service support.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP).
- Delivery flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculations based on original delivery period with a minimum 30 days when quantity is increased, as per ATC terms.
- Service & support: Bidders must provide a dedicated toll-free service number for post-sale assistance; OEM support capability is implied in the ATC.
- Documentation expectations: While no technical specs are listed, bidders should expect standard government procurement requirements and likely OEM authorization and warranty commitments.
- Location relevance: Tender issued for Raipur, Chhattisgarh, indicating local deployment needs and after-sales network considerations.
Terms, Conditions & Eligibility
- Delivery terms: Delivery schedule anchored to extension rules via option clause; delivery period is linked to last date of the original delivery order.
- ATC compliance: Bidders must view and comply with uploaded ATC document for additional clauses.
- General procurement terms: Right to adjust quantities by up to 25% during contract and currency of the contract; minimum 30 days additional time when extended.
- Service commitment: Dedicated toll-free service number required for ongoing support.
- BOQ status: No BOQ items listed, indicating possible bundled/unspecified scope requiring clarification during bid stage.
Key Specifications
-
- Product/service: A4 and Legal Size Multifunction Printer (MFP)
-
- Estimated value: Not disclosed; bid includes quantity adjustment up to 25%
-
- EMD: Not disclosed in data; bidders should verify at bid submission
-
- Experience: Prior experience in supplying office automation MFPs preferred
-
- Standards/Certification: Not specified in data; bidders should cite OEM certifications
-
- Delivery: Schedule governed by original delivery order with option-based extensions
-
- Warranty/Support: Dedicated toll-free service line required
Terms & Conditions
-
Option Clause permits ±25% quantity variation at contracted rates
-
Delivery period recalculation includes minimum 30 days for extended quantity
-
Dedicated toll-free service number required for post-sale assistance
-
ATC document uploaded by buyer governs additional terms
-
BOQ shows zero items; seek clarifications during bid submission
Important Clauses
Payment Terms
Not specified in provided data; bidders should await ATC for payment schedule and milestones
Delivery Schedule
Delivery timeline tied to original order date; extended period follows option clause calculations with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders must review ATC for LD provisions or performance bonds
Bidder Eligibility
-
Experience in supplying office A4/Legal size MFPs to government agencies
-
Demonstrated ability to provide OEM-authorized service support
-
Financial capacity to handle contract variations up to 25%
Tender Data
Bid Details
Quantity
9
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Raipur
Delivery Pincodes
492001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SIDHANTA KUMAR SAHU | 492001,North Central Chhattisgarh Region Central Ground Water Board Ministry of Water Resources, RD & GR, 2nd Floor, LK Corporates & Logistics Park, Dumartarai Dhamteri Road, Raipur - 4920015 | Raipur | Chhattisgarh | 492001 | 7 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-10079269.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing relevant prior supply of A4/Legal size MFPs
Financial statements or solvency documents
EMD/Security deposit documentation (as applicable per tender terms)
Technical bid documents including OEM authorization
Warranty/AMC commitments and service capability documentation
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for the MFP tender in Raipur with option quantity?
Bidders should submit OEM-authorized bids for A4/Legal size MFPs, include capability for ±25% quantity variation at contracted rates, and provide a clear delivery plan. Ensure toll-free service support is stated, and review the uploaded ATC for any additional terms and conditions.
What documents are required for the Raipur printer tender bid?
Prepare GST certificate, PAN card, experience certificates for similar MFP supplies, financial statements, EMD documents, OEM authorization, and warranty/AMC details. Include service capability and the proposed delivery schedule aligned with original and extended terms.
What are the delivery terms for the Raipur MFP procurement?
Delivery is governed by the original delivery order date; if quantity increases under the option clause, the additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days, with potential extension up to the original period.
What service requirements accompany the Raipur MFP tender?
Bidders must provide a dedicated toll-free service number for support and demonstrate OEM-backed post-sale service capability, ensuring response times and maintenance provisions are defined in the bid.
Which standards or certifications are required for the MFP tender?
No explicit standards are listed in the data; bidders should reference OEM certifications and be prepared to comply with IS/ISO equivalents if specified in the ATC, and any minimum warranty terms.
What is the scope of quantity variation in this tender?
The purchaser reserves the right to increase or decrease quantity up to 25% of bid/contract quantity at the time of contract placement and during the currency of the contract at contracted rates, subject to delivery period rules.
How to verify the demand details for A4/Legal MFP in Chhattisgarh?
Refer to the tender ATC and the buyer-uploaded terms. While BOQ items show zero quantity, ensure your bid clearly states unit price, total cost, and delivery commitments for MFPs that meet A4 and legal-size requirements.
What are the key eligibility criteria for the Raipur printer bid 2026?
Eligibility includes prior experience delivering office MFPs, financial stability, GST registration, PAN, and the ability to provide OEM-authorized service. Ensure compliance with the option-based quantity adjustments and toll-free support requirements.