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Hindustan Petroleum Corporation Ltd LRVP Pump Spares Tender Visakh Refinery 2026 IS 550 Audited Gold OEM Authorization

Bid Publish Date

05-Jan-2026, 4:40 pm

Bid End Date

30-Jan-2026, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Latest Corrigendum Available

Progress

Issue05-Jan-2026, 4:40 pm
Corrigendum23-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

36

Category

REPAIR KIT XL-500

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization from Gardner Denver Engineered Products India or authorized dealers is mandatory
  • • LRVP pump spares scope including VRMP & VR components with exact specifications
  • • Delivery window fixed at 20 weeks; 25% quantity option with proportional extension rules
  • • Delivery destination: HPCL Visakh Refinery Warehouse; price terms tied to this location
  • • GST self-assessment by bidder; GST reimbursement as actuals or applicable rate
  • • Invoices must bear consignee name and GSTIN; EFT Mandate required
  • • No deviation clause: bid must quote exact specifications without variations
  • • Documentation for bidder code creation includes PAN, GSTIN, cancelled cheque, EFT mandate

Categories 44

AGITATORS SIMPLEX PUMPS DREDGE PUMPS RUBBER GASKET CRANKSHAFT ASSY PUMP SPARE PARTS IMPELLERS ROTATING PISTON PUMPS AXIAL SEAL BOILER MOUNTING VALVE MISCELLANEOUS VALVE AXIAL SPLIT PUMPS OVERHEAD STIRRERS ANGLE GLOBE VALVES PUMP VALVES RING COOLING FAN SLEEVE SANITARY PUMPS RIBBON BLENDER ROTARY CAM PUMPS VALVES GASKETS AND SEALS PLAIN BEARING AIR PREHEATER BASKET PLUNGER PUMPS PORT SEALLESS PUMPS SLUDGE PUMPS BOILER VALVE VALVE POCLAIN SEALING RING CENTRIFUGAL COMPRESSORS FILTER RETAINERS CENTRIFUGAL MACHINE BEARING SHELL THRUST THRUST BEARING ARC VALVE SLURRY PUMP HYDRAULIC PART FLOW REGULATOR TURBINE PUMPS STEAM PUMPS

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. Procurement: LRVP pump spares including drive-end/ non drive-end port plates, shaft sleeves, O-rings, gaskets, seals, thrust washers, spacers, and related LRVP components for repair and maintenance. Quantity/Value: 20 items in scope; delivery within 20 weeks (140 days) from LOA/PO; shipment to HPCL Visakh Refinery Warehouse. OEM Constraint: Only submissions from Gardiner Denver Engineered Products India or authorized dealers with valid authorization letter. Delivery & Terms: Prices at HPCL Visakh warehouse; option clause allows quantity variation up to 25% with proportional time adjustments; ensure conformity to tender specifications without deviations. Unique clause: suppliers must quote exact specs and use OEM-aligned spares.

Technical Specifications & Requirements

  • Scope of supply: LRVP Pump Spares VRMP & VR as per tender specifications
  • Delivery timeline: 20 weeks (140 days) from contract/LOA/PO date
  • Delivery location: HPCL - Visakh Refinery Warehouse
  • Authorization: OEM authorization letter from Gardner Denver Engineered Products India or authorized dealer required at bid submission
  • Quality/compatibility: Spares must be exact LRVP configuration with OEM compatibility; no deviations from specifications allowed
  • Documentation: GSTIN, PAN, and vendor code related documents; EFT mandate; cancelled cheque
  • Acceptance criteria: Rejection if items do not meet stated specifications

Terms, Conditions & Eligibility

  • EMD/Bid security: Not explicitly listed; ensure compliance with tender terms (emphasis on vendor authorization and GST)
  • Delivery risk management: Option to increase quantity up to 25%; delivery time scaled as per formula with minimum 30 days
  • GST: Bidder to self-assess GST; reimbursement as per actuals or lower of quoted rate
  • Invoicing: Invoice to be raised in consignee name with consignee GSTIN
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required
  • Scope of supply: Only supply of goods; no services included; ensure OEM authorization and exact spec compliance
  • Rejection: Items delivered must strictly adhere to tender specifications; deviations rejected

Key Specifications

  • Product: LRVP Pump Spares VRMP & VR

  • Delivery: 140 days from PO/LOA

  • Destination: HPCL Visakh Refinery Warehouse

  • OEM: Gardner Denver Engineered Products India or authorized dealer

  • Documentation: GSTIN, PAN, EFT mandate, cancelled cheque

  • No deviation: exact specifications with no amendments

Terms & Conditions

  • 25% quantity variation allowed at contract; extended delivery time calculated

  • Self-verify GST; reimbursement as per actuals or rate; bid finalization requires OEM authorization

  • Invoices issued in consignee name with GSTIN; must include EFT details

Important Clauses

Payment Terms

GST as actuals or applicable rate; invoice to consignee with GSTIN; no date-stipulated advance terms provided

Delivery Schedule

20 weeks from LOA/PO; option to extend with 30+ days minimum when quantity increases

Penalties/Liquidated Damages

Not explicitly stated; compliance with exact specs is mandatory; deviation leads to rejection

Bidder Eligibility

  • Authorized OEM dealer or direct OEM authorization for Gardner Denver Engineered Products India

  • Experience in supplying LRVP pump spares or equivalent spares

  • GST registered with valid PAN and GSTIN; ability to submit EFT mandate

Documents 9

GeM-Bidding-8796478.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REPAIR KIT XL-500 As per Specifications 1 kit vnmpatrudu 140
2 BALL VALVE SET XL-500 As per Specifications 1 kit vnmpatrudu 140
3 Impeller,S815519010,LRVP As per Specifications 1 each vnmpatrudu 140
4 Shaft,S821164001,LRVP As per Specifications 1 each vnmpatrudu 140
5 Shaft sleeve,S823248010,LRVP As per Specifications 2 each vnmpatrudu 140
6 O-Ring 123.42 x 3.53,1515012306,LRVP As per Specifications 2 each vnmpatrudu 140
7 Drive-End Port Plate,S834628026,LRVP As per Specifications 1 each vnmpatrudu 140
8 O-ring 600 x 3.00,1515060005,LRVP As per Specifications 2 each vnmpatrudu 140
9 Non Drive-End Port Plate,S834632026,LRVP As per Specifications 1 each vnmpatrudu 140
10 O-ring 600 x 3.00,1515060005,LRVP As per Specifications 2 each vnmpatrudu 140
11 Retainer Plate,T838222001,LRVP As per Specifications 2 each vnmpatrudu 140
12 Valve Plate,T838226,LRVP As per Specifications 2 each vnmpatrudu 140
13 Gasket,T878116003,LRVP As per Specifications 4 each vnmpatrudu 140
14 Shaft Seal Ring V-Ring,1510110001,LRVP As per Specifications 2 each vnmpatrudu 140
15 Shaft Seal Ring V-Ring,1510080001,LRVP As per Specifications 2 each vnmpatrudu 140
16 Shaft Seal Ring V-Ring,1510110001,LRVP As per Specifications 2 each vnmpatrudu 140
17 Threaded ring,T898159001,LRVP As per Specifications 2 each vnmpatrudu 140
18 Compensating Disk,T898168,LRVP As per Specifications 2 each vnmpatrudu 140
19 Spacer Ring,2319060001,LRVP As per Specifications 2 each vnmpatrudu 140
20 Thrust Washer - A60 M20,S898292001,LRVP As per Specifications 2 each vnmpatrudu 140

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Required Documents

1

GST Certificate

2

PAN Card

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM Authorization Letter (Gardner Denver Engineered Products India or authorized dealer)

6

Vendor Code Creation documents

7

GSTIN and PAN proof of registration

8

Past experience certificates (if requested by terms)

Corrigendum Updates

2 Updates
#1

Update

23-Jan-2026

Extended Deadline

30-Jan-2026, 3:00 pm

Opening Date

30-Jan-2026, 3:30 pm

#2

Update

16-Jan-2026

Extended Deadline

23-Jan-2026, 3:00 pm

Opening Date

23-Jan-2026, 3:30 pm

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for LRVP pump spares tender in Visakh for HPCL 2026

Bidders must obtain Gardner Denver India authorization or dealer authorization, submit GSTIN, PAN, cancelled cheque and EFT mandate, and provide OEM authorization with bid. Ensure 140-day delivery from PO and compliance with exact LRVP VRMP/VR specs; delivery to HPCL Visakh Refinery Warehouse.

What documents are required for HPCL Visakh LRVP tender submission

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization letter, and vendor code creation documents. Also provide GST invocability proof and past experience certificates if requested; ensure items match LRVP spares VRMP/VR configurations.

What are the delivery terms for Gardner Denver LRVP spares at HPCL Visakh

Delivery must occur within 20 weeks (140 days) from LOA/PO date to the HPCL Visakh Refinery Warehouse. If quantity increases by up to 25%, extended delivery time is adjusted proportionally with a minimum 30 days.

What standards or OEM authorizations are required for the spares

Only Gardner Denver Engineered Products India or their authorized dealers may bid; require an authorization letter. Spares must be LRVP VRMP/VR configuration exactly as specified; no deviation from OEM standards allowed.

How is GST handled in the HPCL Visakh LRVP spares tender

Bidders must assess GST applicable to their quote; GST reimbursement will be the actual GST or the lower of quoted GST rate, subject to tender terms. Ensure GSTIN is valid and invoices include consignee GSTIN.

What is the scope of supply for the HPCL LRVP pump spares

Scope includes LRVP pump spares VRMP & VR as per tender specifications; no services included. Items must be supplied to HPCL Visakh Refinery Warehouse and strictly conform to OEM specifications.

What if a bid deviates from the stated LRVP specifications

Deviations are not permitted; the vendor must quote exactly as stated. Non-conforming bids will be technically rejected, with evaluation based on OEM-compliant LRVP spares VRMP/VR configuration.