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Indian Army Gurudaspur Equipment Supply Tender 2025 – 13 Misc Parts & Accessories, Shelf Life 24 Months, Inspection Protocols

Bid Publish Date

10-Nov-2025, 6:09 pm

Bid End Date

20-Nov-2025, 7:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue10-Nov-2025, 6:09 pm
Technical17-11-2025 14:49:34
Financial
AwardCompleted
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Quantity

40

Category

MG 095365M15002 Inner Brg

Bid Type

Two Packet Bid

Categories 24

WATER COOLED ENGINE RUBBER GASKET CABIN CIRCUIT PROTECTION DEVICE COMPRESSED AIR DESERT COOLER AIR HOSE SAFETY SWITCHES SWITCH YARD PNEUMATIC HOSE SEALING RING MUD PUMPS AIR BRAKE WATER PUMP FILTER RETAINERS SWITCHING APPARATUS AIR GENERATOR ELECTRICAL SUBSTATION HIGH TENSION PANEL LOGO DESIGN WATER HOSE AIR WATER GAS MULTIPURPOSE HOSES GASKETS AND SEALS ENGINE PARTS

Tender Overview

Indian Army procurement of multiple spare parts and accessories listed across 13 items, including belts, seals, hoses, gaskets, circuit breakers, and air-related components, to be supplied as Goods. Estimated scope includes replacement parts with a minimum shelf life of 24 months at delivery, and mandatory pre-dispatch and post-receipt inspection via nominated agencies. The bidder must provide dedicated service support (toll-free number) and adhere to GST considerations with actual reimbursement. The scope emphasizes non-obsolescence (2+ years market life) and confidentiality via a Non-Disclosure Declaration. The complex procurement emphasizes quality assurance and supplier reliability for ongoing military maintenance.

Technical Specifications & Requirements

  • No explicit product specifications provided in the tender text; focus on general supply of 13 miscellaneous items from the BOQ
  • Shelf life requirement: minimum 24 months usable life at supply
  • Inspection regime: pre-dispatch at seller premises and post-receipt at consignee site via nominated agency
  • Documentation: upload of NDAs, GST/PAN, and certificates; advance sample may be required
  • Service & support: dedicated toll-free number for post-sale service
  • Compliance: ensure items are not end-of-life during the intended residual market life (2+ years)
  • Delivery scope: supply of goods with all cost components included in bid
  • OEM/brand considerations: not explicitly defined; emphasis on non-obsolete items
  • Confidentiality: Non-Disclosure Declaration to be uploaded with bid
  • Shelf-life validity aligns with government inspection and acceptance requirements

Terms & Eligibility

  • EMD details not disclosed in the provided data; bidders must ensure financial admissibility and non-default status
  • Shelf life and obsolescence policy enforce ongoing market availability for at least 24 months after supply
  • Documentation: GST certificate, PAN, experience certificates, and relevant technical/commercial documents as required
  • Inspection: pre-dispatch and post-receipt inspection; advance sample may be required; sample quantity may be borne post-contract
  • Confidentiality: mandatory NDA; failure to comply may lead to bid rejection
  • Payment and delivery terms are to be confirmed in the final ATC; ensure compliance with service support provisions

Key Specifications

  • Product names: belts, water pump components, pipe assemblies, lock plates, hoses, oil seals, air hoses, suction hoses, circuit breakers, air dryer repair kits, cylinder head gasket

  • Shelf life: minimum 24 months usable life at the date of supply

  • Inspection: pre-dispatch at seller premises; post-receipt at consignee site; advance sample quantity may be required

  • Support: dedicated toll-free service contact for post-sale support

  • Delivery scope: Bid price must include all cost components for supply of goods

  • Documentation: NDAs and required certificates must be uploaded with bid

Terms & Conditions

  • Non-disclosure agreement mandatory for bid submission

  • Shelf life minimum of 24 months on all supplied items

  • Inspection regime includes pre-dispatch and post-receipt through nominated agency

Important Clauses

Payment Terms

GST will be reimbursed at actuals or applicable rates, subject to a cap; bidder to quote GST correctly

Delivery Schedule

Delivery of goods to be completed within the timeline specified in final order; acceptance subject to inspection

Penalties/Liquidated Damages

Penalties to be defined in ATC; ensure compliance with delivery and quality milestones

Bidder Eligibility

  • Not in liquidation or court receivership; maintain healthy financial standing

  • Offer non-obsolete parts with at least 2 years residual market life

  • GST compliant and able to provide required GST documentation

Documents 4

GeM-Bidding-8570035.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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LV7 STLN 8030 001186 SEALING COMPOUND ANABOND 673,LV7 STLN X 4703211 WRENCHES KEY SOCKET HEAD SCREW

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Closed: 25 August 2025
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LV7 STLN 8030 001186 SEALING COMPOUND ANABOND 673,LV7 STLN 4330 000565 FILTER ELEMENT COALESCER FIL

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Posted: 23 April 2025
Closed: 14 May 2025
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LV7 STLN VF 5640 72 0000508 WEATHER STRIP,LV7 STLN VF 4720 016076 HOSE ASSY NON METALIC,LV7 STLN VF

Indian Army

FAIZABAD, UTTAR PRADESH

Posted: 14 May 2025
Closed: 4 June 2025
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LV7 STLN VF F-8283900 AIR FILTER PRIMARY,LV7 STLN VF B-7008903 S A FUEL HOSE,LV7 STLN VF P-1606451

Indian Army

KANGRA, HIMACHAL PRADESH

Posted: 22 August 2025
Closed: 1 September 2025
GEM

LV7 STLN VF 4240-72-0158111 CARTRIDGE RESPIRATOR AIR FILTERING,LV7 STLN VF F-7856800 PRE FILTER CUM

Indian Army

PUNE, MAHARASHTRA

Posted: 29 July 2025
Closed: 8 August 2025
GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MG 095365M15002 Inner Brg NaN 4 nos manmohan@2023 15
2 Stln 3030 72 047 1160 Belt Water pump NaN 2 nos manmohan@2023 15
3 Stln 4710 041778 Pipe assy FV to air guage NaN 1 nos manmohan@2023 15
4 Stln X3066514 Lock plate for grooved nut NaN 2 nos manmohan@2023 15
5 Stln 4720 72 0000885 Straight Hose NaN 6 nos manmohan@2023 15
6 Stln X2702200 Oil seal NaN 10 nos manmohan@2023 15
7 Stln 6350 72 0000099 Air Hose NaN 4 nos manmohan@2023 15
8 Storm 540783406912 Suction Hose assy NaN 2 nos manmohan@2023 15
9 T815 443 815 432 020 Circuit Breaker NaN 1 nos manmohan@2023 15
10 Stln NK000061 Air dryer rep kit major NaN 4 nos manmohan@2023 15
11 T815 578 003 921 952 63 Hose high pressure NaN 1 nos manmohan@2023 15
12 Stln 4720 014936 Hose cabin assy NaN 2 nos manmohan@2023 15
13 TMB 278901155306 Cyl Head Gasket NaN 1 nos manmohan@2023 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supplies

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents showing compliance

7

OEM authorization or dealership certificates (if OEM-specific supply)

8

Non-Disclosure Declaration (NDA) on bidder letterhead

9

Pre-dispatch inspection plan or quality/test certificates (if requested)

Technical Results

S.No Seller Item Date Status
1A.R ENTERPRISES   Under PMA-17-11-2025 14:49:34Qualified
2LOVISH ENTERPRISES   Under PMA-17-11-2025 15:03:38Qualified
3Vishvakarma Motor Garrage   Under PMA-17-11-2025 14:40:01Qualified

Financial Results

Rank Seller Price Item
L1Vishvakarma Motor Garrage(MSE)( MSE Social Category:General )    Under PMA₹95,883Item Categories : MG 095365M15002 Inner Brg,Stln 3030 72 047 1160 Belt Water pump,Stln 4710 041778 Pipe assy FV to ai
L2A.R ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹1,00,654Item Categories : MG 095365M15002 Inner Brg,Stln 3030 72 047 1160 Belt Water pump,Stln 4710 041778 Pipe assy FV to ai
L3LOVISH ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹1,04,954Item Categories : MG 095365M15002 Inner Brg,Stln 3030 72 047 1160 Belt Water pump,Stln 4710 041778 Pipe assy FV to ai

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army spare parts tender in Gurudaspur 2025?

Bidders must submit GST registration, PAN, experience certificates, and financials, plus NDAs and OEM authorizations if required. Ensure items are not end-of-life and meet a minimum 24‑month shelf life. Pre-dispatch and post-receipt inspections are mandatory; include a sample when requested and provide a toll-free support line.

What documents are required for the Gurudaspur Army parts bid 2025?

Required documents include GST certificate, PAN, company financial statements, experience certificates of similar supply, NDAs, OEM authorizations (if applicable), and technical bid documents showing compliance with shelf life and non-obsolescence requirements; prepare for pre-dispatch inspection paperwork.

What are the shelf life requirements for supplied components in this tender?

All parts must have a minimum usable shelf life of 24 months at the date of supply, with at least 24 months remaining at delivery and during acceptance; this is essential for eligibility and post-delivery reliability.

What inspection regimes are specified for this Indian Army procurement?

Nominated inspection agencies will conduct pre-dispatch inspection at seller premises and post-receipt inspection at the consignee site; an advance sample quantity may be required prior to opening technical bids to ensure quality compliance.

Which items are included under the 13-item BOQ in this tender?

The BOQ includes diverse components such as belts, water pump parts, pipe assemblies, lock plates, straight and suction hoses, oil seals, air hoses, circuit breakers, air dryer repair kits, and cylinder head gaskets; exact item labels align with standard military spare parts nomenclature.

What payment terms and GST considerations apply to this supply contract?

GST will be reimbursed based on actuals or applicable rates, whichever is lower, not exceeding the quoted GST percentage; payment terms will be specified in the ATC and require compliant invoicing with supply acceptance as per inspection results.