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Madhya Pradesh School Education Department Bhopal All in One PC & MFP Tender 2026 - ISI/ISO Standards, MP Local Supplier, GeM Gold

Bid Publish Date

27-Jul-2026, 6:01 pm

Bid End Date

06-Aug-2026, 7:00 pm

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue27-Jul-2026, 6:01 pm
AwardPending
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Quantity

4

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The opportunity targets the Madhya Pradesh School Education Department in Bhopal, Madhya Pradesh for procurement of All in One PC (V2) and A4 / Legal Size Multifunction Printer (MFP). While exact quantities and estimated value are not disclosed, the scope includes Supply, Installation, Testing and Commissioning of the specified goods. The contract emphasizes procurement compliance with MP local supplier obligations and GeM standards, with a focus on high-certainty vendors capable of meeting GST and formal documentation. A key differentiator is the explicit requirement for a robust verification trail through GeM Expert Gold status and associated certifications, signaling a structured, auditable sourcing process. Unique clauses include the option to adjust quantities by up to 25%, and delivery timelines anchored to the original schedule with minimums, ensuring flexibility within defined delivery windows.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2) and A4 / Legal Size MFP for government use
  • Key features referenced include: processor, RAM (GB), storage type/capacity, display size, ports, auto duplexing, document feeder, main paper tray count; On-site warranty years and extended warranty terms
  • Printing performance metrics refer to ISO/IEC 24734 standards (A4, mono/color, laser/inkjet contexts)
  • Compliance indicators: Factory preloaded OS with certification, IS/IEC standards alignment as applicable, and mandatory connectivity and reliability requirements
  • Mandatory supply scope includes delivery, installation, testing, commissioning, and potential post-warranty support

Terms & Eligibility

  • Required registrations: GST registration with quarterly return (last quarter), PAN, and evidence of a registered MP-based office
  • Certifications: bidder must be GeM Expert Gold and provide related certificate; ISO 9001:2015 and ISO 27001:2022 compliance demonstrated
  • Eligibility: MP local supplier; GeM vendor assessment with payment receipt; GST/Tax assessments and e-invoice documentation
  • Financial/operational: no liquidation or bankruptcy status; escalation matrix and toll-free support for issue logging; onsite technical support in MP
  • Delivery/penalties: adherence to option clause delivery flexibility; penalties/LD terms not specified in detail, but extension mechanics are defined

Key Specifications

  • Product/service: All in One PC (V2) and A4 / Legal Size Multifunction Printer (MFP)

  • Scope: Supply, Installation, Testing and Commissioning

  • Standards: ISO 9001:2015, ISO 27001:2022; ISO/IEC 24734 (printing performance)

  • Warranty: On-site warranty (years) and extended warranty (years) as specified

  • Connectivity: Required ports and network capabilities; Auto duplexing; Document feeder; Paper tray counts

  • Credentials: Factory preloaded OS with certification; IS/other certifications as applicable

  • Delivery: Option to increase quantity by 25% during contract; minimum delivery lead times defined

  • Documentation: GST, PAN, GeM certifications, and escalation records must be furnished

Terms & Conditions

  • EMD: Not disclosed in data; bidder to comply with standard EMD mechanisms per GeM process

  • Delivery: Delivery period linked to last delivery order; option clause allows up to 25% quantity variation

  • Eligibility: MP local supplier; GeM Expert Gold status; ISO 9001:2015 and ISO 27001:2022

  • Documentation: Provide GST, PAN, and GeM-related certifications; escalate support details

  • Scope: Supply, installation, testing and commissioning; on-site warranty terms required

Important Clauses

Payment Terms

Payment terms aligned to GeM/Buyer ATC; GST handling as per actuals with applicable rates; no fixed advance amount detailed

Delivery Schedule

Delivery period may expand with 25% quantity variation; minimum delivery period rules apply; extended timing follows last delivery order date

Penalties/Liquidated Damages

LD terms not explicitly provided; standard government procurement penalties may apply for delays and non-compliance

Bidder Eligibility

  • MP local supplier with registered MP office

  • GeM Expert Gold certification holder

  • ISO 9001:2015 and ISO 27001:2022 compliant organization

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Bhopal

Delivery Pincodes

462038

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Hemchandra Jaiswal462038,DIET PGBT Campus, Berasia Road,BhopalBhopalMadhya Pradesh462038230-

Authority Records

SCHOOL EDUCATION DEPARTMENT

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Documents 4

GeM-Bidding-9668893.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate and last quarter GST return

2

PAN card copy of bidder/organization

3

GeM Expert Gold certification copy

4

GeM Vendor Assessment Report with payment receipt

5

MP local supplier proof (registered MP office address and contact)

6

ISO 9001:2015 certificate and ISO 27001:2022 certificate

7

Support escalation matrix and toll-free number documentation

8

Technical bid documents and OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for All in One PC and MFP tender in Bhopal MP 2026?

Bidders must register as a GeM vendor, secure GeM Expert Gold status, provide ISO 9001:2015 and ISO 27001:2022 certificates, and submit GST PAN details, last quarter GST return, and MP office proof. Include escalation matrix and OEM authorizations as applicable.

What documents are required for MP local supplier procurement in Bhopal?

Required documents include GST registration and last quarter return, PAN copy, GeM Expert Gold certificate, ISO certificates, GeM assessment report, MP office proof, and OEM authorizations if relevant. Ensure submission prior to technical evaluation.

Which standards and certifications are mandatory for this tender?

Mandatory standards include ISO 9001:2015 and ISO 27001:2022; ISO/IEC 24734 for printing performance; factory preloaded OS certification; GeM compliance and escalation requirements are also required.

When can quantity variations occur under the option clause in this tender?

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency, with delivery timelines calculated using the prescribed formula and a minimum of 30 days.

What is scope of supply for this procurement in MP government tender?

Scope includes Supply, Installation, Testing and Commissioning of All in One PC (V2) and A4/Legal Size MFP, plus on-site warranty support as specified in the terms, with potential extended warranty options.

What are the geographic eligibility requirements for bidders in MP?

Bidders must have a registered office in Madhya Pradesh capable of providing technical support; MP-local supplier status is explicitly required for eligibility.

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