Urban Development and Housing Department Bihar Backhoe Loader Tender Darbhanga 2026 ISO Standards 1 Year Warranty
Progress
Tender Overview
The Urban Development and Housing Department Bihar (Darbhanga, 846001) invites bids for Backhoe Loaders (V3) (Q2). The procurement covers supply, installation, testing, commissioning, and operator training with statutory clearances. The option clause allows a 25% quantity increase/decrease at contracted rates, with delivery timelines linked to the original order. A functional in-state service center is mandatory if carry-in warranty applies, or establish one within 30 days of award. An affidavit of no blacklisting and three years of IT returns are required. The scope includes warranty provisions of 1 year. This tender emphasizes compliance, post-award service, and documented financials. Unique terms include the option-driven delivery period and mandatory affidavit/IT documentation to qualify.
Technical Specifications & Requirements
- Product: Backhoe Loader (V3) category, Q2 qualification (no BOQ items present).
- Scope: Supply, Installation, Testing, Commissioning, and Operator Training; includes statutory clearances if any.
- Standards/Certifications: Not specified in BOQ; bidders must upload all required certificates per ATC.
- Service: Functional Service Centre in each consignee state; if absent, establish within 30 days; escalation matrix required.
- Warranty: 1 year warranty on supplied product; warranty certificate to be issued by bidder.
- Documentation: affidavit of not being blacklisted; IT Returns for FY 22-23, 2023-24, 2024-25; DD-based EMD accepted with copy uploaded.
Terms, Conditions & Eligibility
- EMD/Payment: EMD options include Demand Draft payable to the Executive Officer, Nagar Panchayat Ahiyari; submission of DD proof essential.
- Delivery: Option clause allows up to 25% variation in quantity; delivery period tied to original order with minimum 30 days extension.
- Eligibility: Not blacklisted; submit IT returns; warranty of 1 year; establish in-state service center within 30 days.
- Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid docs as per ATC. Invest in timely hardcopy submission within 5 days of bid end date.
- Penalties: Not specified; compliance with all ATC and corrigenda required to avoid rejection.
Key Specifications
-
Backhoe Loader (V3) - Q2 category
-
Warranty: 1 year
-
Delivery/Variation: up to 25% quantity variation at contract rates
-
Service Center: functional in-state presence or establish within 30 days
-
Escalation matrix required for service support
-
Documentation: affidavit of no blacklisting; IT Returns for 3 years
Terms & Conditions
-
25% quantity variation allowed at contracted rates
-
1 year warranty on supplied Backhoe Loader
-
In-state service center mandatory or establish within 30 days
Important Clauses
Payment Terms
EMD can be submitted as DD in favor of Executive Officer, Nagar Panchayat Ahiyari; scanned DD proof required with bid; hardcopy to be delivered within 5 days of bid end date
Delivery Schedule
Delivery period linked to the last date of original delivery order; option quantity delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties not explicitly stated; bidders must comply with ATC and Corrigendum; warranty and service commitments govern post-delivery support
Bidder Eligibility
-
Not blacklisted by any government or semi-government organization (affidavit required)
-
Must have IT Returns for the last three years (FY 2022-23, 2023-24, 2024-25)
-
Warranty and service capability: 1-year warranty; in-state service center or ability to establish within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
19
OEM Avg. Turnover
50
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Backhoe Loaders (V3) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
847304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Kumar | 847304,OFFICE OF THE EXECUTIVE OFFICER NAGAR PANCHAYAT KAMTAUL AHIYARI | Darbhanga | Bihar | 847304 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9919001.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
1 Update Update
Extended Deadline
30-Sep-2026, 11:30 am
Opening Date
01-Oct-2026, 11:30 am
Required Documents
GST certificate
PAN card
Income Tax Returns for last three years (FY 2022-23, 2023-24, 2024-25)
Financial statements or balance sheet
Experience certificates for similar backhoe loader supply
OEM authorization/authorized dealership certificate
Affidavit of not being blacklisted on ₹1000 stamp paper
Bid security in the form of DD copy and scanned proof
Warranty certificate for 1 year (from bidder)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for backhoe loader tender in Darbhanga Bihar 2026?
To bid, bidders must submit GST, PAN, IT returns for three years, financials, and OEM authorization along with EMD via DD payable to the Executive Officer, Nagar Panchayat Ahiyari. Include an affidavit of not being blacklisted, and ensure a 1-year warranty certificate is issued on delivery.
What documents are required for Uttar Pradesh style backhoe bids in Bihar?
Required documents include GST certificate, PAN, last three years IT returns, balance sheet, experience certificates for similar work, OEM authorization, EMD proof, and a 1-year warranty certificate. Ensure service center or plan to establish one within 30 days of award.
What are the delivery terms for quantity variation in this tender?
The contract allows up to a 25% increase/decrease in quantity at the contracted rates. Delivery timing for additional quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What warranty terms apply to the backhoe loader procurement in Bihar?
A 1-year warranty is mandatory for the supplied backhoe loader. The warranty certificate must be issued by the bidder and included with bid submissions; post-delivery service is subject to the in-state service center requirement.
What is required for service support in this Bihar tender?
Bidder must have a functional service center in the state of each consignee location or establish one within 30 days of award. An escalation matrix with service contact numbers must be provided for post-sale support.
What is the EMD submission method for this backhoe tender in Darbhanga?
EMD can be submitted as an Account Payee Demand Draft in favor of the Executive Officer, Nagar Panchayat Ahiyari. A scanned copy of the DD must be uploaded with the bid, with the hardcopy delivered within 5 days after bid end date.
What are the compliance requirements regarding affidavits and IT returns?
Bidders must upload an affidavit declaring no blacklisting on ₹1000 stamp paper and IT Returns for the last three financial years. These documents are mandatory to prevent bid rejection and to demonstrate financial and legal compliance.
What installation and training are included in scope for the backhoe loader tender?
Scope includes supply, installation, testing, commissioning, and operator training, along with any required statutory clearances. All components must be delivered, installed, and the operators trained before final acceptance testing.