Deputy Director Of Panchayat Laptop & Video Conferencing Camera Tender 2026 - Entry/Mid Level Notebook, Q2 Standards
Progress
Tender Overview
The Deputy Director Of Panchayat invites bids for procurement of entry and mid-level laptops/notebooks (Q2) and video conferencing cameras/web cameras (V2). The tender references 25% quantity option expansion and contract-based delivery adjustments. Location details are not provided in the summary, but the procurement targets government-grade computing and conferencing equipment, signaling a focus on standard office IT and remote communication setups for Panchayat operations. The unique clause enabling flexible quantity under the option clause differentiates this bid from fixed-order purchases, requiring careful bid planning for potential scale-up during contract execution. Suppliers should align with the specified product categories and prepare to respond to incremental requirements within contract periods.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Laptop - Notebook (Q2); Video Conferencing Camera / Web Camera (V2)
- No explicit technical specifications or performance metrics are published in the data; bidders must infer compatibility with typical government IT baselines and conferencing needs
- No BOQ items listed; no estimated value or EMD amount stated
- Tender terms include an Option Clause allowing up to 25% quantity increase during or after contract initiation; delivery times are calculated using a formula linked to original delivery period with a minimum of 30 days
- Bidders should prepare for standard government procurement compliance and verify any undisbursed ATC/document uploads referenced in the tender
Terms & Eligibility
- Option Clause allows up to 25% increase in order quantity during contract currency; delivery period adjustment uses a defined formula
- Delivery period starts from the last date of the original delivery order; extended time follows the option clause calculations
- Bidders must comply with the ATC terms and any uploaded documents; no explicit EMD or payment terms disclosed
- No BOQ quantity or itemized schedule provided, necessitating prudent risk assessment and clarifications during bid submission
Key Specifications
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Product/service names: Entry and Mid Level Laptop - Notebook (Q2); Video Conferencing Camera / Web Camera (V2)
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Quantities: not specified; option clause permits up to 25% increase
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Estimated value: not specified
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Experience: not specified in data; implied vendor capability for IT hardware
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Quality/standards: not explicitly listed; bidders should meet standard govt IT procurement basics
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Delivery: formula-based timeline with minimum 30 days
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Brand/OEM: not specified
Terms & Conditions
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Option Clause permits +25% quantity during contract; must manage delivery impact
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Delivery period begins after original delivery order; extended period follows calculation
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ATC terms may include additional documents; ensure submission of required ASCs and authorizations
Important Clauses
Delivery Terms
Delivery begins from last date of original order; extended time follows (additional quantity/original quantity) × original delivery period with minimum 30 days
Quantity Flexibility
Purchaser reserves right to increase or decrease quantity up to 25% at contract placement and during currency at contracted rates
ATC Upload
Bidder must review and comply with Buyer Added ATC; document available via provided link
Bidder Eligibility
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Must meet government IT hardware procurement norms
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Must possess GST registration and PAN
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OEM authorization or brand entitlement for laptops and cameras (as applicable)
Tender Data
Bid Details
Quantity
3
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Alappuzha
Delivery Pincodes
688532
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dr T Rajeena | 688532,Thuravoor P O | Alappuzha | Kerala | 688532 | 2 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9997572.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar laptop/Camera procurements
Financial statements or turnover proof
EMD document or proof of security deposit (as per terms)
Technical bid documents and OEM authorizations (if applicable)
Any ATC or additional bidder-specific terms uploaded by purchaser
Proof of manufacturing/brand authorization for laptops and cameras (if required)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Panchayat laptop and camera tender in 2026?
Bidders should first confirm eligibility (GST, PAN, experience). Prepare bid documents including technical compliance and OEM authorizations. Ensure submission of EMD or security as specified, review ATC terms, and address the 25% quantity option and delivery formula to align with potential extensions.
What documents are required for the Deputy Director Panchayat procurement?
Required documents include GST certificate, PAN card, experience certificates for IT hardware, financial statements, EMD/security deposit proof, technical bid documents, and OEM authorization letters. Additional ATC documents may be uploaded by the buyer and must be reviewed.
What are the technical specifications for laptops in this tender?
No explicit laptop specs are provided; bidders should ensure compliance with standard government IT norms, confirm CPU, RAM, storage, battery life, and warranty with OEM. Prepare to demonstrate ISI/ISO readiness if requested and align with typical Q2 entry/mid-level configurations.
What is the delivery timeline and how is it calculated?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, the new delivery time is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD amount for this procurement?
The tender data does not specify an EMD amount; bidders must check the ATC or tender portal for the exact EMD or security deposit requirement and submit accordingly to participate.
How can suppliers confirm OEM authorizations for laptops and cameras?
Suppliers should provide OEM authorization letters or dealership certificates during bid submission, ensuring the brand is eligible to supply government IT hardware and conforming to any brand-specific procurement terms.
What are the payment terms for the Deputy Director Panchayat ICT equipment contract?
Payment terms are not explicitly stated in the available data; bidders should await the formal tender document for payment milestones (e.g., milestone-based or advance payments) and prepare compliance with standard govt payment procedures.
What is the risk if the quantity increases by 25% during the contract?
A 25% quantity increase requires scalable procurement planning, stock availability, and delivery scheduling. Ensure contract pricing remains fixed for increased quantities and verify delivery capability within the extended delivery period.