Panchayats And Rural Housing Department Gujarat LED Luminaire Tender Vadodara IS 10322 V3 2026
Progress
Key Highlights
- • IS 10322 (Part 5/Section 3) (V3) (Q2) compliance required for LED road luminaires
- • Option clause allows quantity variation up to 25% during contract and during currency
- • SITC scope: Supply, Installation, Testing and Commissioning of LED luminaires
- • OEM turnover criteria tied to bid evaluation; minimum average annual turnover over last 3 years
- • Escalation Matrix for Service Support must be provided by bidder/OEM
- • No BOQ items published; emphasis on standard IS-compliant lighting fixtures and turnkey delivery
- • Turnover evidence via audited balance sheets or CA/CMA certificate mandatory
- • Unique requirement to demonstrate past project experience and financial capability
Tender Overview
The opportunity is issued by the Panchayats And Rural Housing Department Gujarat for the supply, installation, testing and commissioning of LED luminaires for road and street lighting conforming to IS 10322 (Part 5/Section 3) (V3) (Q2) at Vadodara, Gujarat. While the tender lacks a published quantity, the contract encompasses end-to-end delivery including site installation and commissioning, with the potential to adjust quantity by up to 25% during contract performance. The bid requires compliance with the specified IS standard and delivery terms embedded in the contract, with an emphasis on turnkey execution and after-sales support. This tender stands out due to the precise IS 10322 compliance, the option clause on quantity, and the emphasis on combined supply, installation, testing, and commissioning (SITC). Unique aspects include OEM turnover criteria and escalation-matrix for service support, signaling stringent financial and after-sales expectations.
Technical Specifications & Requirements
- Product category: LED roadway luminaire compliant with IS 10322 (Part 5/Section 3) (V3)
- Delivery scope: Supply, Installation, Testing and Commissioning (SITC) of LED luminaires
- Delivery flexibility: Option to increase quantity up to 25% of bid quantity during contract; additional delivery period calculated as (Additional/Original) × Original days, minimum 30 days
- Turnover criteria: Requires minimum average annual turnover over last three years; certificates from audited statements or CA/CMA as evidence; OEM turnover criteria also specified for bunch bids
- Service expectation: Escalation matrix with service support contact numbers
- BOQ: No items listed; suggests a framework for SITC with standard-led requirements
Terms, Conditions & Eligibility
- EMD/Security: Not explicitly published in data; bidders must meet standard EMD submission norms per tender terms
- Turnover requirement: Minimum average annual turnover over the last three financial years; similar criteria for OEM; documentary evidence required
- Delivery timeline: Delivery starts after order and may extend with option clause; extended time mechanism defined
- Payment terms: Not specified in the extract; typical government tenders include milestone payments on SITC completion
- Documentation: Must include turnover certificates, OEM authorizations, escalation matrix, and project experience proof; GST/PAN/financials commonly required
- Warranty/AMC: Not detailed here; ensure to verify warranty and post-sale support clauses in the final bid
Key Specifications
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LED roadway luminaire categorized under IS 10322 (Part 5/Section 3) (V3)
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Scope includes: Supply, Installation, Testing and Commissioning
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Quantity adjustment: up to 25% during contract; delivery time recalculated with minimum 30 days
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OEM turnover criteria required; minimum average annual turnover over last 3 years
-
Service support requires a defined escalation matrix with telephone numbers
Terms & Conditions
-
Option Clause permits 25% quantity variation during and after placement
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SITC scope to be fully covered by bid price
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Minimum turnover criteria for bidder and OEM with documentary evidence
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Escalation matrix for service support mandatory
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Delivery timeline mechanics tied to original and extended periods
Important Clauses
Payment Terms
Not explicitly stated; anticipate milestone-based payment aligned with SITC deliverables and commissioning
Delivery Schedule
Delivery starts from order date; extended period applies when option clause is exercised with minimum 30 days additional time
Penalties/Liquidated Damages
Not disclosed here; verify LD provisions in final terms; typical LD percent for delays may apply
Bidder Eligibility
-
Minimum average annual turnover as required by bid document for bidder and OEM
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Evidence via auditedBalance Sheets or CA/CMA turnover certificate
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Demonstrated past project experience in SITC of LED luminaires or related electrical works
Tender Data
Bid Details
Quantity
62
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chhotaudepur
Delivery Pincodes
391165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendrakumar Ambalal Modi | 391165,DISTRICT PANCHAYAT,CHHOTAUDEPUR- 391165 | Chhotaudepur | Gujarat | 391165 | 62 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9958655.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/CMA turnover certificate for last 3 years
Audited balance sheets for the bidder and OEM (if applicable)
OEM authorization / dealership certificates
Past project experience certificates
Escalation matrix for service support with contact numbers
Technical compliance certificates demonstrating IS 10322 (Part 5/Section 3) (V3) conformity
Any other standard compliance documents requested by terms
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for LED luminaire tender in Vadodara Gujarat 2026?
Bidders must submit GST, PAN, audited turnover certificates for last 3 years, CA/CMA turnover certificates, OEM authorizations, past project experience, and an escalation matrix for service support. The tender requires IS 10322 (Part 5/Section 3) (V3) compliance and SITC scope. Ensure 25% quantity variation readiness.
What documents are required for IS 10322 LED tender in Gujarat?
Required documents include GST registration, PAN card, turnover certificates for bidder and OEM, audited balance sheets, CA/CMA turnover certificates, OEM authorization, past project experience certificates, and escalation matrix with service contact numbers. Technical certificates proving IS 10322 compliance should be included.
What are the delivery terms for the Vadodara LED project?
Delivery period starts from the last date of the original Delivery Order; if an extension is exercised, additional time equals (Additional quantity/Original quantity) × Original delivery days, with a minimum of 30 days, and may extend up to the original delivery period at the purchaser's discretion.
What standards must LED luminaires meet for this Gujarat tender?
Luminaires must conform to IS 10322 (Part 5/Section 3) with V3 revision for Q2, ensuring performance, electrical safety, and photometric standards as per the IS 10322 framework; verify any supplementary BIS/IS certifications listed in the final terms.
What is the scope of supply for this LED bid in Vadodara?
Scope includes Supply, Installation, Testing and Commissioning (SITC) of LED road luminaires; the bid price must cover all components, with post-installation commissioning and acceptance testing performed per IS standards.
How is the 25% quantity variation handled in this tender?
The purchaser reserves the right to increase or decrease the order quantity up to 25% at contract award and during contract execution. Additional quantity time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What are the OEM turnover requirements for this procurement?
OEMs must meet minimum average annual turnover over the last 3 years as specified in the bid document, supported by audited balance sheets or CA/CMA certificates; in case of multiple bidders, OEMs of the highest bid value must meet this criterion.
What are the service support expectations for bidders?
Bidder/OEM must provide an escalation matrix with telephone numbers for service support; this ensures prompt issue resolution during the warranty/AMC period and post-implementation assistance as per tender terms.