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Puducherry Agriculture Department Printer & Tag Supplies Tender 2025 – ISM/Tag Standards, 25% Quantity Option

Bid Publish Date

07-Nov-2025, 4:07 pm

Bid End Date

22-Nov-2025, 5:00 pm

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue07-Nov-2025, 4:07 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

39

Category

Printer

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory product demo at registered office for bidder eligibility
  • • Quantity flexibility: ±25% under option clause with contract-rate filtering
  • • 500-tag-roll packaging detail; tag rolls are full quantity units
  • • Imported items require an Indian-registered OEM for after-sales service
  • • Must establish a Functional Service Centre within 30 days of contract award
  • • Dedicated toll-free service line and a defined escalation matrix

Categories 9

BEAN SEEDS BRUSSELS SPROUT SEEDS PRESSURE VESSEL WIND MILL ENERGY PROJECT SUPPLY OF SEED ALFALFA SEEDS FIRE BREATHING APPARATUS LABEL DIAMONDS

Tender Overview

The Agriculture Department Puducherry invites bids for the supply of Printer, White Tag, Blue Tag, Ribbon, and Stand items, with a scope covering supply, installation, testing, commissioning, and operator training. The contract contemplates a potential 25% quantity variation during and after award, at contracted rates. A mandatory product demonstration at the registered office is required for bidders. The tender specifies that rolls contain 500 numbers per roll and notes that imported products must have an Indian-based OEM for after-sales service. The award includes delivery execution aligned to the purchaser’s schedule, with conditional delivery timelines and post-award extension rules. This procurement targets government printing and tagging equipment for Puducherry, emphasizing service support and credible warranty capabilities.

Technical Specifications & Requirements

  • Product categories: Printer, White Tag, Blue Tag, Ribbon, Stand.
  • Quantity detail: 500 numbers per tag roll.
  • Scope: Supply, Installation, Testing, Commissioning, training of operators, and statutory clearances if any.
  • OEM/Service: Imported products require an Indian registered office for after-sales support; functional service centers must exist in the consignee state or be established within 30 days of award.
  • Service essentials: Dedicated toll-free service line and an Escalation Matrix for support; demo participation is mandatory.
  • Delivery philosophy: Option clause allows quantity increases/decreases up to 25%.
  • ATC points: Demonstrations at the registered office; rolls must be tagged as described.

Terms, Conditions & Eligibility

  • EMD/guarantees: Not disclosed in the available data; bidders should anticipate standard EB or security deposit mechanisms.
  • Delivery timeline: Original delivery period; extended time rules apply via option clause with minimum 30 days.
  • Payment terms: Not detailed here; typical government terms apply post-acceptance and installation.
  • Warranty & support: Service centers required in state; on-site or carry-in warranty considerations not explicitly stated.
  • Documentation: OEM authorizations and proof of service capability required; demo attendance mandatory for bidder validation.

Key Specifications

  • Tag rolls: 500 numbers per roll

  • Product scope: Printer, White Tag, Blue Tag, Ribbon, Stand

  • Delivery approach: supply, installation, testing, commissioning, operator training

  • OEM requirement: Indian registered office for after-sales service (imported items)

  • Service capability: dedicated toll-free number and escalation matrix

  • Demo requirement: mandatory at registered office

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period follows original terms; extended period computed with minimum 30 days

  • Functional Service Centre to be established within 30 days of award

  • Demo participation is mandatory for bidders to be considered

  • Roll packaging specifies 500 units per roll

Important Clauses

Payment Terms

Not explicitly described; standard government terms likely apply post-installation and acceptance

Delivery Schedule

Delivery starts from last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should assume typical LD provisions for delays

Bidder Eligibility

  • Proven experience in supply of printers and tagging equipment to government bodies

  • Functional service center capability within the state or a plan to establish within 30 days of award

  • OEM authorization for imported items and Indian after-sales support presence

Documents 4

GeM-Bidding-8556402.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Printer Printer for seed certification in the foundation and certified tag 2 pieces [email protected] 10
2 White Tag White tag 10 pieces [email protected] 10
3 Blue Tag Blue tag 20 pieces [email protected] 10
4 Ribbon Ribbon 5 pieces [email protected] 10
5 Stand Label holder stand 2 pieces [email protected] 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar printer/tag supply projects

4

Financial statements of last 2-3 years

5

EMD/Security deposit proof (as applicable)

6

Technical bid documents and product specifications

7

OEM authorization letter (for imported products)

8

Proof of active service center in the state or plan to establish within 30 days

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for the printer and tag equipment tender in Puducherry 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid, OEM authorizations, and proof of a dedicated service center. A mandatory product demonstration is required at the registered office, and imported items must have an Indian OEM with service support.

What documents are required for the Puducherry tagging equipment bid 2025?

Prepare GST certificate, PAN, last 3 years financial statements, experience certificates for similar work, EMD proof, OEM authorization for imported items, technical specifications, and evidence of a functional service center or plan to establish within 30 days of award.

What are the delivery timing rules for this Puducherry tender?

Delivery starts after the original delivery order date. The option clause allows ±25% quantity changes during contract, with extended delivery time computed as (increased quantity/original quantity) × original period, minimum 30 days, and possible extension up to the original delivery period.

What service requirements are specified for this procurement in Puducherry?

Bidder must provide a dedicated toll-free service line and an Escalation Matrix. A Functional Service Centre must exist in the consignee state or be established within 30 days of award, with payment release contingent on evidence of center establishment.

Are imported products allowed and what compliance is needed?

Imported items require an OEM or Authorized Seller with a registered Indian office to provide after-sales service. An OEM authorization letter is mandatory, and service capability must be demonstrated via a registered office and service centers.

What is the scope of supply for the Puducherry printer tender 2025?

Scope includes supply, installation, testing, commissioning, training of operators, and providing statutory clearances if any. The 500-number per roll tag specification should be maintained across white and blue tags and related ribbons and stands.

What is the mandatory demonstration criterion for bidders?

Bidders must attend a product demo at the registered office; those who do not participate may be summarily rejected. Demonstration validates conformity to tag roll packaging and overall product functionality before evaluation.

What quantities and packaging detail matter for this bid?

The BOQ indicates 500 numbers per roll for tag items. Bidders should ensure compliance with this packaging unit, aligning pricing and delivery planning to the 500-unit roll quantities across all relevant tag products.