Indian Army Filter Lubricating Oil Tender Leh Jammu & Kashmir 194101 - IS/OEM Standards 2026
Bid Publish Date
05-Oct-2026, 6:29 pm
Bid End Date
16-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirement: explicit vendor/OEM service support capability with dedicated toll-free support
- • Technical standards: explicit IS/industrial lubrication standards not published; ensure IS or OEM-grade lubricants
- • Special clause: option to increase/decrease quantity up to 25% at contract rates; extended delivery alignment
- • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate required with bid submission
- • Warranty: dedicated service engineers and SLA-based maintenance during warranty
- • Penalties/LD: SLA adherence implied; not explicitly quantified in data
- • Delivery: taxes/transportation included up to Karu, Leh; delivery address 344 FRI, Karu
- • Sampling: item samples required at Karu before bid opening
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for the Filter Lubricating Oil category with delivery to 344 FRI, Karu, Leh, 194201. The scope is limited to the supply of goods, with a delivery framework tied to a flexible quantity clause (up to 25% variation) and contract rates. Bidders must provide PAN, GSTIN, a cancelled cheque, and an EFT mandate with bid submission. A sample item demonstration is required at Karu, Leh prior to bid opening. The arrangement emphasizes a robust warranty with deployed engineers and a dedicated service channel. The absence of BOQ items suggests a potentially standardised oil grade portfolio aligned to military usage, with taxes and transportation included in the quoted price.
Technical Specifications & Requirements
- Item category: Filter Lubricating Oil (no explicit technical specs published)
- Delivery address: 344 FRI, Karu, PIN 194201; price inclusive of taxes and transport up to Karu, Leh
- Service support: dedicated/toll-free contact for post-sale service by the bidder/OEM
- Warranty: deployment of adequate technical personnel for timely servicing during warranty, adherence to SLA
- ATC: final terms may include option to adjust quantity by up to 25% during or after contract; delivery period adjusts proportionally with a minimum of 30 days
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; sample verification at Karu prior to bid opening
Terms, Conditions & Eligibility
- EMD/guarantees: not explicitly disclosed; ensure bid documents include tax and financial compliance
- Scope: Bid price to include all costs; only supply of goods (no service scope beyond warranty support)
- Payment terms: as per bid clause; taxes and transport included to Karu, Leh
- Warranty/SLAs: dedicated engineers; timely servicing; time-bound defect rectification per SLA
- Delivery terms: delivery to Karu address; option clause allows quantity variation up to 25% at contract rates
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; sample item required before bid opening
Key Specifications
-
Product: Filter Lubricating Oil (no explicit grade given in tender data)
-
Delivery: to 344 FRI, Karu, PIN 194201, Leh
-
Price: inclusive of all taxes and transportation to Karu
-
Service: dedicated toll-free support for service; OEM/ bidder responsibility
-
Warranty: deploy adequate technical personnel for timely servicing per SLA
-
Quantity: up to 25% variation allowed during/after contract at contracted rates
Terms & Conditions
-
Quantity variation up to 25% with proportional delivery time, minimum 30 days
-
Delivery address and price include all taxes/transport to Karu, Leh
-
Mandatory bidder documents: PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Prices inclusive of all taxes and transportation to Karu; exact payment schedule not specified
Delivery Schedule
Delivery begins from last date of original delivery order; option to extend with proportional time calculation
Penalties/Liquidated Damages
Not explicitly quantified; adherence to SLA and timely servicing implied
Bidder Eligibility
-
Must provide PAN and GSTIN with bid submission
-
Must provide EFT mandate certified by bank
-
Must demonstrate ability to supply lubricating oil goods to remote Leh location
-
Must comply with warranty/SLAs and provide dedicated service personnel
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/s PURI AUTOMOBILES Under PMA | Make : FLEET GUARD Model : LV7/T-816 / 993-050-274-0 / FILTER LUBRICANTING OI Title : Filter Lubricating Oil | 12-10-2026 20:36:08 | |
| 2 | Nitin Enterprises Under PMA | Make : Nitin Enterprises Model : Filter Lubricating Oil Title : Filter Lubricating Oil | 13-10-2026 14:04:23 | |
| 3 | UTTAM ENGINEERING WORKS. Under PMA | Make : FILTER Model : Filter Lubricating Oil Title : Filter Lubricating Oil | 15-10-2026 00:08:42 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | UTTAM ENGINEERING WORKS. Under PMA | Item Categories : Filter Lubricating Oil | |
| L2 | M/s PURI AUTOMOBILES Under PMA | Item Categories : Filter Lubricating Oil | |
| L3 | Nitin Enterprises Under PMA | Item Categories : Filter Lubricating Oil |
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Filter Lubricating Oil
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9988330.pdf
Main Document
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate duly certified by bank
Sample item delivery/presentation at Karu, Leh prior to bid opening
Bid submission document confirming compliance with warranty and SLA expectations
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army lubricating oil tender in Leh?
To bid, submit PAN and GSTIN copies, an EFT mandate, a cancelled cheque, and provide oil sample details for Karu, Leh. Ensure prices include all taxes and transport to Karu. Compliance with warranty SLAs and dedicated service support is mandatory, with delivery aligned to the 344 FRI address.
What documents are required for the Leh oil tender submission in 2026?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and a sample item delivered to Karu for bid opening. Also prepare bid with warranty terms and SLA commitments for post-sale service.
What are the delivery terms for oil supply to Karu Leh?
Delivery must be to 344 FRI, Karu, PIN 194201, Leh. Price must include all taxes and transportation up to Karu. Delivery period follows last date of original delivery order with possible 25% quantity variation and minimum 30 days extension.
What warranty and service requirements are specified for this oil tender?
The bidder must deploy adequate technical personnel for timely servicing and defect rectification during the warranty period, as per the SLA. A dedicated toll-free service channel must be provided by the bidder/OEM for ongoing support.
What is the scope of supply for the oil order?
Scope is strictly: supply of lubricating oil goods; no service beyond the warranty SLA is described. The price must cover all cost components, including taxes and transportation to Karu, Leh.
How does the option clause affect delivery timelines for oil contracts?
The purchaser may adjust quantity up to 25% at contract rates, with delivery time extended proportionally: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days; extended delivery period begins after the last date of the original order.
Which location and organization are involved in this oil procurement tender?
Organization: Indian Army, Department of Military Affairs. Location: Leh, Jammu & Kashmir (PIN 194101). Product: Filter Lubricating Oil. The tender emphasizes upfront sample verification at Karu before bid opening.
What are the key eligibility criteria for bidders in this oil tender?
Bidders must provide PAN and GSTIN, an EFT mandate, a cancelled cheque, and demonstrate capability to supply to Leh with warranty SLAs. Dedicated service engineers and a toll-free support line are required, along with compliance to price inclusive of transport to Karu.