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Indian Army Engine Oil and Filter Spare Parts Tender Darjeeling West Bengal 2026

Bid Publish Date

22-Jul-2026, 1:07 am

Bid End Date

01-Aug-2026, 9:00 am

Location

DARJEELING , WEST BENGAL
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Progress

Issue22-Jul-2026, 1:07 am
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Quantity

828

Category

Engine Oil Filter

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for non-OEM direct bidders
  • • Minimum shelf life: 1 year on supply
  • • Experience criterion: 3 years govt/PSU supply
  • • Delivery site: 5 ENGR REGT, Sukna, Darjeeling, 734005
  • • Option clause allows +/- 50% quantity variation
  • • 61 BOQ items; exact quantities not disclosed
  • • No specifications published; emphasis on non-obsolete components

Categories 53

WORM PUMPS APPARELS BUCKET COMPRESSED AIR DISPENSING TOOLS SWITCHES AND RELAY TEFLON HOSE ROLLER BEARING BULB PNEUMATIC CONING OIL BALL BEARING LUBRICANT PRODUCT PILLOW BLOCK GASKETS AND SEALS WHEEL BEARING RUBBER PIPE LIGHT FILTERS VALVE MOBIL OIL FILTER RETAINERS BEARINGS BUSHINGS AND GEARS LUBRICATING OILS AIR GENERATOR HYDRAULIC PART WATER HOSE WORM GEAR LOADER KOPARAPAK STRIP RUBBER GASKET BLOTTING ACCESSORIES SEALS AIRCRAFT CABLE HYDRAULIC SHOVEL CLOTHING FUEL FILTERS CABLE HYDRAULIC CYLINDER LUBE OIL ENGINE OIL STOMACHERS FLEXIBLE PIPE ELASTROMERIC PIPE ENGINE SEALING RING CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL ELECTROMAGNET FILTER BASE MACHINE OIL LUBRICANT BUSH

Tender Overview

The Indian Army invites bids for a broad range of spare parts including engine filters, air and fuel filters, gaskets, hoses, bearings, seals, electrical components, and related hardware for installation at 5 ENGR REGT, C/O 99 APO, Sukna, Darjeeling, West Bengal (PIN 734005). Estimated quantity and value are not disclosed; however the scope covers 61 BOQ items, emphasizing OEM-sourced, non-obsolete components with a minimum shelf life of 12 months. Bidder must demonstrate prior supply to central/state govt bodies for at least 3 years and provide OEM authorization where applicable. Installation/commissioning may be performed by OEM-certified resources. A maximum 50% quantity variation is permitted under the option clause, with delivery terms extending from the last PO date and minimum 30 days for additional time.

Technical Specifications & Requirements

  • No explicit product specifications published; bidders should submit components that are not end-of-life with at least 5 years residual market life as per clause. Submissions must include: PAN, GSTIN, cancelled cheque, and EFT mandate. The scope includes parts like filters, seals, gaskets, hoses, electrical items (ty switches, terminals), and mounting hardware across 61 items. Installation/Testing/training to be handled by OEM or authorized reseller. Shelf life must be at least 1 year on supply.
  • Key compliance cues emphasize OEM authorization, and that the successful bidder can deliver at Darjeeling address per buyer terms.

Terms, Conditions & Eligibility

  • EMD/financials: Not disclosed in data; bidders must comply with standard EMD requirements per organization terms.
  • Experience: 3 years of regular manufacturing/supply to govt bodies; primary product in bunch bids must meet this criterion.
  • Delivery & Installation: At 5 ENGR REGT, Sukna, Darjeeling; installation by OEM-certified personnel if applicable.
  • Option Clause: Up to 50% quantity increase/decrease at contracted rates; extended delivery time formula applies with a minimum of 30 days.
  • Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization when using distributors.

Key Specifications

  • Minimum shelf life: 1 year at supply date

  • Experience: 3 years regular govt/PSU supply

  • OEM authorization: required for distributors

  • Delivery address: 5 ENGR REGT, C/O 99 APO, Sukna, Darjeeling

  • 61 items in BOQ; exact quantities not disclosed

Terms & Conditions

  • Up to 50% quantity variation under option clause

  • Minimum shelf life of 1 year for supplied parts

  • 3 years govt/PSU supply experience required

Important Clauses

Delivery Terms

Delivery to 5 ENGR REGT, Sukna, Darjeeling; extended delivery time as per option clause with formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Payment Terms

Not explicitly disclosed; bidders should anticipate standard govt payment terms including submission of invoices on delivery and processing per contract conditions.

Warranty & Penalties

Shelf life requirement implies minimum usable life; penalties or LD would be as per standard Defence procurement terms (not specified).

Bidder Eligibility

  • 3 years of govt/PSU supply experience for similar categories

  • Non-obsolete components with minimum market life

  • OEM authorization for distributors or dealership with OEM details

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Engine Oil Filter , Air Filter Outer , Air Filter Inner , Fuel Filter Assembly , Paper Filter , Micro Filter , Transmission Filter , Hyd Filter , Hose , Seal , Ball Bearing , Flexible Hose , Mounting Rubber , Mounting Resliuent , Valve Solenoid Assembly , Kit Opider , Tooth Bucket , Bucket SIM , Wipper , Axlator Cable , Grease Gun Adaptor , Grease Nipple , Anabond Red , Fevi Tite , Benjo Washer All Size , Distile Water , Electrolite , M Seal , Tread Tape , Gasket , Araldite , Air Pressure Gun , Filter Stripe , Bty Terminal All Type , Cutting Plier , 24V Guage Bulb , Toggle Switch , All Type Electric Clip , Ferrule Rubber , Hose 5 by 8 BSP , Hose High Pressure , Bush Bimetal , Kit Seal , Gland , Seal Kit , Seal Transmission , Sensur Vaccum , Strip Sealing , Clip Hose , PIN Piot Back

Pre-Bid & Qualification

Pre-Bid Date

23-07-2026 09:00:00

Pre-Bid Venue

5 Engineer Regiment, Sukna, Darjeeling

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Darjeeling

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-DarjeelingDarjeeling--215-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9642004.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 61 Items Sign in for GEM prices

#1

Engine Oil Filter

Engine Oil Filter

2 nos Delivery: 15 days
#2

Air Filter Outer

Air Filter Outer

2 nos Delivery: 15 days
#3

Air Filter Inner

Air Filter Inner

2 nos Delivery: 15 days
#4

Fuel Filter Assembly

Fuel Filter Assembly

2 nos Delivery: 15 days
#5

Paper Filter

Paper Filter

2 nos Delivery: 15 days
#6

Micro Filter

Micro Filter

2 nos Delivery: 15 days
#7

Transmission Filter

Transmission Filter

2 nos Delivery: 15 days
#8

Hyd Filter

Hyd Filter

2 nos Delivery: 15 days
#9

Hose

Hose

2 nos Delivery: 15 days
#10

Hose

Hose

2 nos Delivery: 15 days
#11

Hose

Hose

2 nos Delivery: 15 days
#12

Hose

Hose

2 nos Delivery: 15 days
#13

Hose

Hose

2 nos Delivery: 15 days
#14

Seal

Seal

2 nos Delivery: 15 days
#15

Seal

Seal

2 nos Delivery: 15 days
#16

Seal

Seal

2 nos Delivery: 15 days
#17

Ball Bearing

Ball Bearing

2 nos Delivery: 15 days
#18

Flexible Hose

Flexible Hose

2 nos Delivery: 15 days
#19

Flexible Hose

Flexible Hose

2 nos Delivery: 15 days
#20

Flexible Hose

Flexible Hose

2 nos Delivery: 15 days
#21

Flexible Hose

Flexible Hose

3 nos Delivery: 15 days
#22

Mounting Rubber

Mounting Rubber

8 nos Delivery: 15 days
#23

Mounting Resliuent

Mounting Resliuent

4 nos Delivery: 15 days
#24

Valve Solenoid Assembly

Valve Solenoid Assembly

2 nos Delivery: 15 days
#25

Kit Opider

Kit Opider

2 nos Delivery: 15 days
#26

Tooth Bucket

Tooth Bucket

10 nos Delivery: 15 days
#27

Bucket SIM

Bucket SIM

8 nos Delivery: 15 days
#28

Wipper

Wipper

2 nos Delivery: 15 days
#29

Axlator Cable

Axlator Cable

2 nos Delivery: 15 days
#30

Grease Gun Adaptor

Grease Gun Adaptor

15 nos Delivery: 15 days
#31

Grease Nipple

Grease Nipple

250 nos Delivery: 15 days
#32

Anabond Red

Anabond Red

30 nos Delivery: 15 days
#33

Fevi Tite

Fevi Tite

20 nos Delivery: 15 days
#34

Benjo Washer All Size

Benjo Washer All Size

30 nos Delivery: 15 days
#35

Distile Water

Distile Water

100 nos Delivery: 15 days
#36

Electrolite

Electrolite

30 nos Delivery: 15 days
#37

M Seal

M Seal

50 nos Delivery: 15 days
#38

Tread Tape

Tread Tape

30 nos Delivery: 15 days
#39

Gasket

Gasket

30 nos Delivery: 15 days
#40

Araldite

Araldite

40 nos Delivery: 15 days
#41

Air Pressure Gun

Air Pressure Gun

5 nos Delivery: 15 days
#42

Filter Stripe

Filter Stripe

10 nos Delivery: 15 days
#43

Bty Terminal All Type

Bty Terminal All Type

30 nos Delivery: 15 days
#44

Cutting Plier

Cutting Plier

5 nos Delivery: 15 days
#45

24V Guage Bulb

24V Guage Bulb

25 nos Delivery: 15 days
#46

Toggle Switch

Toggle Switch

10 nos Delivery: 15 days
#47

All Type Electric Clip

All Type Electric Clip

10 nos Delivery: 15 days
#48

Ferrule Rubber

Ferrule Rubber

2 nos Delivery: 15 days
#49

Hose 5 by 8 BSP

Hose 5 by 8 BSP

2 nos Delivery: 15 days
#50

Hose High Pressure

Hose High Pressure

2 nos Delivery: 15 days
#51

Bush Bimetal

Bush Bimetal

2 nos Delivery: 15 days
#52

Kit Seal

Kit Seal

2 nos Delivery: 15 days
#53

Kit Seal

Kit Seal

2 nos Delivery: 15 days
#54

Gland

Gland

2 nos Delivery: 15 days
#55

Kit Seal

Kit Seal

2 nos Delivery: 15 days
#56

Seal Kit

Seal Kit

2 nos Delivery: 15 days
#57

Seal Transmission

Seal Transmission

1 nos Delivery: 15 days
#58

Sensur Vaccum

Sensur Vaccum

2 nos Delivery: 15 days
#59

Strip Sealing

Strip Sealing

2 nos Delivery: 15 days
#60

Clip Hose

Clip Hose

2 nos Delivery: 15 days
#61

PIN Piot Back

PIN Piot Back

2 nos Delivery: 15 days

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorization or manufacturer authorization if applicable

6

Contracts/work orders to prove 3-year govt/PSU supply experience

7

Technical compliance certificates or product datasheets (where applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for engine filters tender in Darjeeling

Bidders must meet 3-year govt/PSU supply experience and provide OEM authorization. Submit PAN, GSTIN, cancelled cheque, EFT mandate, and relevant contracts. The address for delivery is 5 ENGR REGT, Sukna, Darjeeling. Ensure components are non-obsolete with at least 1-year shelf life on delivery.

What documents are required for Darjeeling Army spare parts bid 2026

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if using a distributor. Include contracts proving 3-year govt/PSU supply and any technical datasheets for major items. Ensure the items are not end-of-life and have a minimum 12-month shelf life at supply.

What are the delivery terms for 5 ENGR REGT Sukna shipments

Delivery must be to 5 ENGR REGT, C/O 99 APO, Sukna, Darjeeling with standard installation by OEM-certified personnel if applicable. The option clause allows up to 50% quantity variation and delivery time scales with the last PO date, minimum 30 days for additional time.

Which components are included under the 61 item BOQ for this tender

The BOQ covers 61 items ranging from engine oil filters, air and fuel filters, gaskets, hoses, seals, bearings, electrical components, mounting hardware, to various small parts like clamps and clips. Quantities are not disclosed; bidders must assume full scope per the list without obsolescence.

What is the shelf life requirement for submitted parts

All supplied parts must have a minimum usable shelf life of 12 months at the date of supply. This ensures long-term availability and compatibility with maintenance cycles at the Army facility in Darjeeling.

Are OEM authorizations mandatory for all bidders

Yes. When bidding via authorized distributors or service providers, an OEM authorization certificate with full contact details must be furnished. Direct OEM bids should include manufacturer details and product datasheets for key items.

What is the required govt experience to qualify for this tender

Bidders must demonstrate 3 years of regular manufacturing and supply of similar category products to central/state govt organizations or PSUs. Provide copies of contracts showing yearly quantity delivery during each year.

How will quantity variation be managed under the option clause

The purchaser may increase/decrease quantities up to 50% of the bid quantity at contracted rates. Delivery timelines extend from the last date of the original delivery order, with minimum 30 days added for the extended period.

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