Hindustan Organic Chemicals Limited Solenoid Valve Tender 3-Way 110VDC Ernakulam Kerala 2026
Progress
Key Highlights
- • Specific OEM authorization required for non-manufacturer bidders
- • Up to 25% quantity variation allowed during contract execution
- • Data Sheet must precisely match offered product parameters to avoid rejection
- • Three-year government/PSU supply experience for similar valve categories
- • Invoice must be raised in consignee name with consignee GSTIN
- • Mandatory GST/ PAN documentation and EFT mandate submission
Tender Overview
Hindustan Organic Chemicals Limited invites bids for 5/2 WAY DOUBLE COIL BISTABLE SOLENOID VALVE and 3-WAY 110VDC SOLENOID VALVE located in Ernakulam, Kerala (682001). The procurement targets valves suitable for central/state government and PSU projects, with scope implied by the product category and BOQ absence. Key differentiators include a standard option clause allowing up to 25% quantity variation, and data sheet verification against offered specifications to prevent mismatches. The opportunity is anchored in government procurement of hydraulic/pneumatic control components, with emphasis on supplier credibility and compliance. Unique aspects include mandatory OEM authorization where applicable and explicit invoicing in consignee GST terms.
Technical Specifications & Requirements
- Product names and categories: 5/2 WAY DOUBLE COIL BISTABLE SOLENOID VALVE; 3-WAY 110VDC SOLENOID VALVE
- Delivery/quantity dynamics: option to increase quantity up to 25% during contract currency; delivery timing linked to original delivery period with minimum elapsed time of 30 days; delivery schedule adjustments calculated as (increased quantity ÷ original quantity) × original delivery period
- Document requirements: upload Data Sheet matching product, and evidence for OEM authorization where needed; data sheet must align with offered parameters
- Eligibility indicators: 3+ years of regular govt/PSU supply of similar products; provide contracts and performance evidence
- GST handling: bidder to ascertain GST; reimbursement as per actuals or applicable rates, whichever lower
- Invoicing: invoice must be raised in consignee name with consignee GSTIN
- Vendor code: PAN, GSTIN, Cancelled Cheque, EFT mandate
- Data integrity: mismatches between data sheet and tender parameters may lead to rejection
Terms, Conditions & Eligibility
- EMD/Security: Not explicitly stated in data; ensure readiness for standard govt EMD process
- Experience criteria: minimum 3 years supplying same/similar category products to Central/State Govt/PSU; provide copies of relevant contracts
- Manufacturer Authorization: OEM/Original Service Provider authorization required for distributors
- GST/PAN: mandatory GST registration and PAN submission; GST applicability per bidder location
- Delivery terms: delivery period as per original delivery order; option clause extends this period with calculated extra time
- Payment terms: GST recovery as per actuals; supplier to manage invoicing per consignee GSTIN; no explicit advance payment terms stated
- Data sheets: data sheet alignment mandatory; mismatch risks bid rejection
- Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet and OEM authorization
- Liability: bidders must not be in liquidation or financial distress; provide undertaking
Key Specifications
-
Product: 5/2 WAY DOUBLE COIL BISTABLE SOLENOID VALVE
-
Product: 3-WAY 110VDC SOLENOID VALVE
-
Key requirements: Data Sheet alignment with offered parameters
-
Experience: 3 years govt/PSU supply of similar valves
-
OEM Authorization: required for distributors
-
Delivery: 25% quantity variation allowed; minimum extension 30 days
Terms & Conditions
-
Option clause enabling 25% quantity change with contract rates
-
GST handling by bidder; reimbursement as actuals or lower applicable rate
-
Mandatory OEM authorization and data sheet alignment
Important Clauses
Payment Terms
GST reimbursement per actuals or applicable rate; invoice to consignor with consignor GSTIN
Delivery Schedule
Delivery begins from last date of original order; extended period for option clause with 30-day minimum if required
Penalties/Liquidated Damages
Not explicitly stated; standard govt contract LD likely applicable on delayed deliveries
Bidder Eligibility
-
3+ years of govt/PSU supply of similar valve products
-
Valid PAN and GSTIN
-
OEM authorization if bidding through distributor
Tender Data
Bid Details
Quantity
3
Category
3-WAY 110VDC SOLENOID VALVE
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
5/2 WAY DOUBLE COIL BISTABLE SOLENOID VALVE , 3-WAY 110VDC SOLENOID VALVE
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682302
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| UNNIMAYA K P | 682302,HINDUSTAN ORGANIC CHEMICALS LTD, AMBALAMUGAL ERNAKULAM | Ernakulam | Kerala | 682302 | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9875744.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
01-Oct-2026, 8:30 am
Opening Date
02-Oct-2026, 8:30 am
Categories
6
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Required Documents
PAN Card copy
GSTIN certificate copy
Cancelled cheque
EFT Mandate copy duly certified by bank
OEM Authorization/Manufacturer Authorization Form
Product Data Sheet aligned with offered specifications
Contracts/experience certificates for 3+ years of govt/PSU supply
GST applicability and consignment invoicing details
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for solenoid valve tender in Ernakulam Kerala 2026
Bidders must meet eligibility criteria including 3+ years govt/PSU experience, provide OEM authorization if bidding via distributor, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Upload a product Data Sheet that exactly matches offered parameters and ensure invoicing to the consignee GSTIN. The option clause allows up to 25% quantity variation.
What documents are required for 3-Way 110VDC solenoid valve bid in Kerala
Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and Data Sheet. Provide contracts illustrating 3+ years of govt/PSU supply of similar valves. Ensure data sheet aligns with offered specs and that invoices are raised in the consignee name with their GSTIN.
What are the delivery terms for HOCL valve procurement in Ernakulam
Delivery starts from the last date of the original delivery order with potential extension for 25% extra quantity. The extended period follows the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Accurate timing depends on contract award and order placement.
How to verify OEM authorization for distributor bidders in Kerala
Submit an OEM authorization form detailing the OEM name, contact, and authorization scope. The OEM authorization must cover the specific valve models offered and provide verifiable contact details. Without this, bids by distributors may be rejected per tender terms.
What are the GST considerations for this Ernakulam valve tender
Bidder must determine applicable GST; HOCL will reimburse GST as actuals or at the lower rate. Ensure GSTIN matches the consignee and that invoices reflect the consignee’s GSTIN. GST implications depend on bidder location and supply chain structure.
What is the scope of data sheet verification in this bid
Data Sheet must precisely match offered product parameters; any unexplained mismatch can lead to bid rejection. Ensure model numbers, coil type, voltage, and valve configuration (5/2 vs 3-way) are exact in both Data Sheet and offer.
What constitutes govt/PSU experience for valve suppliers in Kerala
Bidders must have regularly manufactured and supplied similar valves to Central/State Govt or PSU entities for at least 3 years prior to bid opening. Provide copies of relevant contracts showing quantities delivered in each year.
When is the payment typically processed for this tender
Payment terms specify GST payment alignment with applicable rates; however, explicit payment milestone dates are not provided in the data. Prepare for standard govt terms: submission of compliant invoices and verification against consignment details prior to release.