Bhabha Atomic Research Centre Vehicle Hiring Service Tender Sedan Per Vehicle-Day Basis 2023 Rajasthan/Local - GEM 2026
Bid Publish Date
28-Aug-2026, 4:08 pm
Bid End Date
07-Sep-2026, 5:00 pm
Value
₹4,00,000
Progress
Key Highlights
- • Local service office requirement with documentary evidence
- • 25% variation in contract quantity or duration at contract issue
- • Escalation matrix with telephone numbers mandatory
- • Plain sedan vehicle per day framework: 40 KM x 5 Hrs, one-way
- • Estimated contract value ₹4,00,000
- • No BOQ items listed; verify scope and rates during bid finalization
Tender Overview
Organization: Bhabha Atomic Research Centre. Procurement: Vehicle Hiring Service on a per vehicle-day basis for a Sedan operating on a 40 KM x 5 Hrs framework with a one-way trip. Estimated value: ₹4,00,000. Scope targets local deployment and requires a service provider with a local office in the consignee state. The contract permits up to 25% variation in quantity/duration at issue and post-issuance, with consent for lumpsum adjustments. This tender emphasizes clear escalation support and robust service coverage.
Keywords: tender in [location], SBI procurement, local vehicle hire, sedan per day rate, 40KM/5Hrs framework, 25% scope variation.
Technical Specifications & Requirements
- Product/Service: Vehicle Hiring Service for a Sedan on a per vehicle-day basis.
- Delivery/Operation Model: Local service office required in the consignee state; escalation matrix for service support to be provided.
- Contract Contingencies: 25% quantity/duration flexibility at contract issuance; post-issuance adjustments capped at 25%.
- Service Scope: This is a plain-van vehicle hire with specified daily travel framework (40 KM, 5 hours).
- Estimated Value: ₹4,00,000; no BOQ items are listed.
- Standards/Compliance: Not specified; bidders should align to general vehicle hire practices and maintain service accountability.
Terms & Eligibility
- EMD: Not specified in tender data; bidders should confirm requisite security with the buyer.
- Escalation/Support: Provide a formal escalation matrix with telephone numbers.
- Office Requirement: Mandatory local presence of the service provider in the consignee state, with documentary evidence.
- Payment Terms: Not detailed; bidders to verify terms at issue and negotiate per internal policy.
- Contract Variations: Ability to adjust scope by up to 25% at the time of contract issuance; consent required for larger lumpsum changes.
Key Specifications
-
Service: Vehicle Hiring Service (Sedan) on per vehicle-day basis
-
Framework: 40 KM distance and 5 hours duration per day
-
Trip Type: One-way trips only
-
Estimated value: ₹4,00,000
-
Local office requirement: Service provider must have an office in the consignee state
Terms & Conditions
-
Contract quantity/duration may be increased by up to 25% at issue
-
Escalation matrix for service support must be provided
-
Office of service provider must be located in the consignee state
Important Clauses
Payment Terms
Not specified in the data; bidders should confirm payment terms with the buyer at bid stage.
Delivery Schedule
Daily vehicle hire covering 40 KM and 5 Hrs; single-side trips; schedule to be finalized with awarding authority.
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on LD or penalties during contract finalization.
Bidder Eligibility
-
Presence of local service office in the consignee state with documentary evidence
-
Experience in providing vehicle hiring services, especially sedans
-
Demonstrated escalation support capability with contact details
Tender Data
Bid Details
Quantity
365
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 40Kms x 5Hrs; One Way
Delivery Details
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700160
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bambam Kumar Mishra | 700160,Radiation Medicine Research Centre BARC- Kolkata DAE Campus Newtown Action Area IIIB/ 4, Newtown Kolkata- (WB) - 700160 | 24 Paraganas North | West Bengal | 700160 | 365 | - | Maximum No. of Vehicles required in a Day/Event : 1 |
Authority Records
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Documents 5
GeM-Bidding-9765364.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
Pan card
Experience certificates for vehicle hiring services
Financial statements (latest)
EMD/Security deposit documentation (if required by buyer)
Technical bid documents and compliance statements
OEM authorizations or vehicle fleet certifications (if applicable)
Frequently Asked Questions
How to bid for vehicle hire tender in BARC 2026
Bidders should confirm vehicle hire details, local office existence in the consignee state, and submit required documents (GST, PAN, experience, financials). The contract allows up to 25% scope variation; provide an escalation matrix and service-level commitments. Ensure compliance with local rules and submit technical and financial bids as directed.
What documents are required for sedan vehicle tender in BARC
Submit GST registration, PAN, latest financial statements, experience certificates for vehicle hiring, and any OEM authorizations. Include escalation matrix and documentary evidence of a local office in the consignee state. Attach technical bid and compliance statements as per buyer terms.
What are the delivery requirements for per day sedan hire
Delivery requires daily service for 40 KM and 5 Hrs with one-way trips. The schedule should align with the awarding authority’s timings. Bidders must provide a feasible daily plan, driver details, and contingency arrangements for breaks and replacements.
What is the contract variation clause for this tender
The contract allows a 25% increase or decrease in quantity or duration at the time of issue. After issuance, changes remain capped at 25%. For lumpsum-based contracts, the scope/value may be adjusted up to 25% with provider consent.
What is the estimated contract value for the vehicle hire
The estimated value is ₹4,00,000 for the sedan vehicle hire service. Bidders should prepare pricing for daily rates under the 40 KM x 5 Hrs framework and validate any potential adjustments under the 25% variation clause.
What are the escalation requirements for service support
Provide a formal escalation matrix with telephone numbers for service support. The bidder must ensure timely resolution channels and a defined response time to mitigate service interruptions during the contract period.
Who qualifies as eligible service provider for local office
Eligibility requires an established local office in the consignee state with verifiable documentary evidence, ongoing vehicle hiring operations, and the ability to provide immediate support and fleet availability as per daily hire requirements.