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Assam Electricity Grid Corporation Limited Split AC Tender Wall Mount V2 Q2 2025

Bid Publish Date

02-Nov-2025, 4:28 pm

Bid End Date

12-Nov-2025, 5:00 pm

Location

CACHAR , ASSAM
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Progress

Issue02-Nov-2025, 4:28 pm
Technical11-Dec-2025, 4:06 pm
Financial
Award30-Dec-2025, 4:54 am
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Quantity

17

Category

Split Air Conditioner Including Green AC, Wall Mount Type (V2)

Bid Type

Two Packet Bid

Categories 1

AIR CONDITIONER

Tender Overview

Organization: Assam Electricity Grid Corporation Limited (Power Department, Assam). Procurement: Split Air Conditioner including Green AC, Wall Mount Type (V2) (Q2). Location: Assam (region-wide procurement). Estimated value and EMD are not disclosed in the data. Key differentiator is the option clause allowing up to 25% quantity variation during contract and during the currency, with delivery time recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The tender emphasizes compliance with specific financial and turnover prerequisites and OEM considerations. Unique aspects include OEM turnover criteria and mandatory undertakings on bidder financial health.

Technical Specifications & Requirements

  • Product category: Split Air Conditioners including Green AC, Wall Mount Type (V2) under Q2.
  • Delivery terms: Optional quantity expansion up to 25%, with delivery period adjustments as defined; minimum additional time of 30 days.
  • Bidder qualification: Must not be in liquidation or bankruptcy; must upload an undertaking.
  • Financials: Minimum average annual turnover for the bidder and OEM over the last three financial years (ending 31st March) as indicated in bid document; for new entities, turnover is taken after incorporation.
  • OEM criteria: OEM turnover must meet the same three-year average, with “bunch bids” requiring the OEM of the primary product with highest bid value to meet criteria.
  • Documentation: Certified audited balance sheets or CA/CMA turnover certificates required.

Terms, Conditions & Eligibility

  • EMD details: Not disclosed in the provided data; bidders must satisfy standard EMD requirements per the tender.
  • Delivery & quantity flexibility: Option to increase quantity by up to 25%; extended delivery term calculated per formula; minimum extension 30 days.
  • Financial criteria: Min average turnover over the last three years; OEM turnover criteria similarly defined; necessary documentary evidence via audited statements or CA/CA certificate.
  • Bid integrity: Bidder must not be under liquidation or receivership; must upload an undertaking to this effect.
  • Compliance: Specific terms require bidders to adhere to OEM turnover rules in case of bunch bids.

Key Specifications

  • Product/service: Split Air Conditioner including Green AC, Wall Mount Type V2 (Q2)

  • Quantity/scale: Not specified in data; up to 25% quantity variation allowed

  • Estimated value/EMD: Not disclosed

  • Delivery: Minimum 30 days for any extended delivery period; delivery period recalculated based on formula

  • Experience/eligibility: No liquidation, bankruptcy, or receivership; three-year turnover criteria for bidder and OEM

  • Standards/certifications: Not specified in data; reference to OEM turnover and compliance required

Terms & Conditions

  • Option clause permits ±25% quantity change with adjusted delivery time

  • Bidder must provide turnover evidence (last 3 years) and OEM turnover proof

  • Mandatory undertakings: no liquidation or bankruptcy; provide supporting documents

Important Clauses

Payment Terms

Not specified in data; standard tender practice requires EMD and payment terms per purchase order

Delivery Schedule

Delivery period begins from last date of original delivery order; extension rules apply with minimum 30 days; option quantity impact calculated as (Additional/Original) × Original delivery period

Penalties/Liquidated Damages

Not specified in data; standard LD clauses typically apply for delays and non-conformance

Bidder Eligibility

  • No active liquidation, court receivership, or bankruptcy

  • Minimum three-year turnover requirement for bidder and OEM as per bid document

  • OEM of primary product in case of bunch bids must meet turnover criteria

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)

Authority Records

POWER DEPARTMENTASSAM ELECTRICITY GRID CORPORATION LIMITED

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Documents 7

GeM-Bidding-8539616.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree

Centre For Development Of Advanced Computing (c-dac)

Posted: 20 December 2024
Closed: 30 December 2024
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Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree

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Posted: 23 December 2024
Closed: 2 January 2025
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Posted: 25 November 2024
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Posted: 8 November 2024
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Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree

Artificial Limbs Manufacturing Corporation Of India (alimco)

Posted: 8 November 2024
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited balance sheets for the last three financial years or Chartered Accountant/Cost Accountant turnover certificate

4

Undertaking stating bidder’s non-liquidation status and non-bankruptcy

5

OEM authorization letter (for primary product OEM, if applicable)

6

Turnover certificates for OEM (three-year average as specified)

7

Any other documents proving financial health and eligibility as per bid terms

Technical Results

S.No Seller Item Date Status
1
AEVITAS PROCUREMENT SERVICE PRIVATE LIMITED   Under PMA
Make : godrej Model : 1T DSS 12II5R32 WWR12-11-2025 16:06:23
2
AR ENTERPRISE   Under PMA
Make : godrej Model : 1T DSS 12II5R32 WWR11-11-2025 00:41:39
3
AVAKART TECHNOLOGY SERVICES PRIVATE LIMITED   Under PMA
Make : godrej Model : DSS 12II5R32 WWR12-11-2025 16:54:31
4
BEYTECH IT SOLUTION AND SERVICES PRIVATE LIMITED   Under PMA
Make : godrej Model : DSS 12II5R32 WWR12-11-2025 16:08:23
5
COMCAT   Under PMA
Make : godrej Model : DSS 12II5 R32 WWR11-11-2025 17:59:40
6
Coolking Servicing   Under PMA
Make : godrej Model : DSS 12II5R32 WWR11-11-2025 18:54:09
7
ELECTRO SYSTEM   Under PMA
Make : Hitachi Model : RAS.E512PCBIB11-11-2025 11:06:00
8
M/S A. B. ENTERPRISE   Under PMA
Make : BLUE STAR Model : IC512TNUR12-11-2025 16:57:05
9
M/S U.K ENTERPRISE   Under PMA
Make : godrej Model : DSS 12II5R32 WWR12-11-2025 00:07:10
10
QUICK SERVICES   Under PMA
Make : Carrier Model : Carrier Split Air Conditioner 12k/ 5 STAR INVERTER12-11-2025 13:30:13
11
Swastik Group   Under PMA
Make : godrej Model : DSS 12II5R32 WWR08-11-2025 18:21:11
12
YOUNG ENGINEERING REFRIGERATION   Under PMA
Make : godrej Model : DSS 12II5R32 WWR11-11-2025 18:11:30

Financial Results

Rank Seller Price Item
L1
M/S A. B. ENTERPRISE(MII)   Under PMA
Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree
L2
AVAKART TECHNOLOGY SERVICES PRIVATE LIMITED (MII)( MSE Social Category:General )    Under PMA
Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner Including Gree

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for split AC tender in Assam Power Department 2025

Bidders should review the OEM turnover criteria and ensure they have three-year turnover data. Prepare audited balance sheets or CA certificates, provide an undertaking of non-liquidation, and submit OEM authorizations if bidding in a bunch scenario. Ensure adherence to the 25% quantity option clause and delivery-time calculations.

What documents are required for Assam split AC bid submission 2025

Submit GST certificate, PAN, audited financials for three years, turnover certificates from CA, non-liquidation undertaking, OEM authorization if applicable, and any bid-specific technical documents. Ensure documents are clearly labeled and uploaded with the bid response according to terms.

Which turnover criteria apply to bidders and OEM for Assam AC tender

Both bidder and OEM must meet the minimum average annual turnover for the last three financial years as specified in the bid document. If the OEM is newly formed, turnover is calculated after incorporation; in bunch bids, the OEM of the primary product must satisfy the turnover requirement.

What is the delivery extension rule in Assam AC tender 2025

Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Original delivery period can be extended up to the full original period under option clauses.

What are the essential eligibility terms for Assam AC procurement

Eligibility requires no liquidation or bankruptcy, three-year turnover compliance for bidder and OEM, and submission of financial and turnover proof. The tender also mandates undertaking on financial standing and OEM capacity for primary product in cases of multiple items.

What is the scope of the 25% quantity option in the Assam AC tender

The purchaser may increase or decrease ordered quantities up to 25% at contract placement and during the contract currency. Delivery time adjusts proportionally; minimum extension is 30 days, ensuring supply continuity for fluctuating demand.

What documentation confirms OEM turnover for this procurement

Provide audited balance sheets or CA/Cost Accountant turnover certificates for the OEM covering the last three financial years. If the OEM is less than three years old, use completed years post-incorporation for turnover calculations.

Where to find the bid requirements for Assam power AC procurement

Refer to the Terms and Conditions section for bidder undertakings, turnover criteria, and the option clause. Prepare mandatory financial documents and OEM evidence, then upload them with the bid submission per the tender's guidelines.

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