GEM

Border Security Force Procurement: Service & Goods Tender in COOCH BEHAR West Bengal 2025

Bid Publish Date

11-Nov-2025, 8:08 pm

Bid End Date

02-Dec-2025, 9:00 pm

Bid Opening Date

02-Dec-2025, 9:30 pm

Value

₹5,00,000

Location

COOCHBEHAR , WEST BENGAL

Progress

Issue11-Nov-2025, 8:08 pm
AwardPending
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Quantity

12362

Category

Title1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation allowed during and after contract; delivery timing linked to original and extended periods
  • • Mandatory service centers in each consignee state's jurisdiction; 30 days to establish post-award
  • • Advance sample workflow: 7 samples required within 7 days of award; approval or modification cycle defined
  • • Inspection regime options: pre-dispatch at seller premises or post-receipt at consignee site
  • • Payment tied to documentary evidence of service center readiness; EMD amount not disclosed

Tender Overview

The Border Security Force (BSF), under Central Armed Police Forces, seeks a procurement package in COOCH BEHAR, WEST BENGAL 735122. The estimated value is ₹500,000 with a goods and services scope across 23 items; exact item details are not disclosed in the BOQ. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates and during the contract term, with delivery timelines linked to the original delivery period and extended duration logic. The contract emphasizes post-award sample approval and pre-bulk production alignment, signaling a controlled supply approach and strict conformity to buyer specifications.

Technical Specifications & Requirements

  • No explicit technical specifications are published; bidders must rely on tender terms for scope interpretation.
  • Critical process requirements include: advance sample submission within 7 days of award; submission of 7 samples for buyer approval; failure to obtain timely approval may reset delivery timelines without liquidated damages.
  • Inspections may be conducted pre-dispatch at seller premises or post-receipt at the consignee site; buyer may designate an Inspection Agency.
  • Service & Support clauses require a functional service center in the state of each consignee location for carry-in warranty, with establishment of a center within 30 days of award; payment conditioned on documentary evidence.
  • Optional extension framework and option clause details indicate a flexible delivery window tied to quantity changes, with minimum 30 days added time.

Terms, Conditions & Eligibility

  • EMD details are not specified; the buyer reserves the right to adjust quantity up to 25% during contract.
  • Service center presence is mandatory in each consignee state; if absent, establishment within 30 days and documentary proof required for payment release.
  • Pre-dispatch and post-receipt inspection options exist; nominated inspection agency may conduct verification.
  • Advance sample approval process must be completed within 7 days; delays may trigger delivery timeline adjustments without LD.
  • Termination rights exist if approved samples significantly deviate from contract specifications; potential for fresh samples or contract termination.

Key Specifications

  • Quantity variation: up to 25% of bid quantity during contract

  • Advance sample: submit 7 samples within 7 days of award

  • Inspection: Pre-dispatch or Post-receipt inspection by nominated agency

  • Service Centre: functional in each consignee state's location; establish within 30 days

  • Delivery extension: additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Terms & Conditions

  • Option clause permits 25% quantity increase/decrease at contracted rates

  • Service centers required in each consignee state; 30-day establishment timeline

  • Advance sample approval process with 7 samples in 7 days; possible timeline adjustments

  • Inspection choices and nomination of inspecting agency

  • Payment contingent on documentary evidence of service readiness

Important Clauses

Delivery & Option Clause

Purchase reserves right to adjust quantity by up to 25% at bid and contract rates; delivery period adjustments follow calculated formula with a minimum 30 days.

Service Center Requirement

Bidder/OEM must have a functional service center in each consignee state; if not present, establish within 30 days post award; payment released after proving service readiness.

Advance Sample & Approval

Submit 7 samples within 7 days; buyer to approve or specify modifications within 7 days; delayed approvals may shift delivery timelines without LD; non-conforming samples may trigger termination.

Bidder Eligibility

  • Presence of a functional service center or ability to establish within 30 days

  • Experience certificates showing capability for similar procurement

  • Financial stability documentation demonstrating capacity to meet ₹500,000 estimated value

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Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Title1 Inj Ceftriaxone 1 gm 50 vial provbr78bn 15
2 Title2 Tab. Cefpodoxime Proxetil 200 mg 3,000 tab provbr78bn 15
3 Title3 Niscomed ECG Machine 12 Channal Flight 1201 50 roll provbr78bn 15
4 Title4 Tab. Cefpodoxime Proxetil 100 mg 3,000 tab provbr78bn 15
5 Title5 Vit E Capsule 600mg 500 capsule provbr78bn 15
6 Title6 Biotin & Calcium pantothenate N Acetyl Cysteine & Minerals 300 tab provbr78bn 15
7 Title7 Ultrafine IV Pen needles Nano 4mm (32G) 100 pen needles provbr78bn 15
8 Title8 Silver Sulphadiazine and Chlorhexidine Gluconate Cream 10 g 20 cream provbr78bn 15
9 Title9 Mesalazine prolonged released granules 2 g 300 sachet provbr78bn 15
10 Title10 Povidine Iodine Germicide Gargle 2% mint flavor 50 bottle gargle 50 ml provbr78bn 15
11 Title11 Asthalin Respules (Salbuamol Respirator solution) 200 repulse 2 5 ml provbr78bn 15
12 Title12 Ipratropium bromide and Lev salbutamol 200 repulse 2 5 ml provbr78bn 15
13 Title13 Inhalant Capsule respules 400 capsule provbr78bn 15
14 Title14 Mono component Insulin Lispro (recombinant DNA origin) Prefilled pen 100 U/ml 15 prefilled pen insulin provbr78bn 15
15 Title15 Cholecalciferol capsules 280 capsule provbr78bn 15
16 Title16 Calcium and Vit D3 chewable tablets 50 tab provbr78bn 15
17 Title17 Tab azithromycin 500 mg 3,000 tab provbr78bn 15
18 Title18 Band aid 300 bainaid provbr78bn 15
19 Title19 Methylcobalamin + Pregabalin (SR) Tablets 500 tab provbr78bn 15
20 Title20 Micro porous surgical tape 5cm x 9m 30 tape provbr78bn 15
21 Title21 Cotton crepe Bandage 10 cm Large 10 bandage provbr78bn 15
22 Title22 Inj Gardasil 2 inj 0 5 mg provbr78bn 15
23 Title23 Lignocaine Hydrochloride 50 ml 5 vial provbr78bn 15

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Required Documents

1

GST registration document

2

PAN card

3

Experience certificates showing relevant procurement history

4

Financial statements/turnover documentation

5

EMD submission proof (if required by terms)

6

Technical bid documents confirming compliance with terms

7

OEM authorizations or dealer/distributor certificates (if applicable)

8

Proof of functional Service Centre or planned establishment within 30 days

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for BSF procurement in COOCH BEHAR West Bengal 2025

Bidders should prepare a bid package including GST, PAN, financial statements, and experience certificates; ensure readiness to establish a service center in West Bengal within 30 days of award. Submit technical compliance documents and comply with the 25% quantity variation clause during contract.

What documents are required for Border Security Force tender 2025 in West Bengal

Submit GST certificate, PAN, 3+ years of experience certificates, financial statements, EMD proof (if applicable), OEM authorizations, technical bid file, and evidence of functional service center or plan to establish one within 30 days of award.

What are the delivery terms and option clause in this BSF tender

Delivery period can be extended by a calculated formula for increased quantity, with a minimum 30 days; the purchaser may increase quantity up to 25% during contract, at contracted rates, and delivery starts from the last date of original delivery order.

What inspections are required for BSF stores under this tender

Nominated Inspection Agency may conduct either pre-dispatch inspection at seller premises or post-receipt inspection at the consignee site; ensure readiness for BIAs and cooperate during inspections as per terms.

What is the advance sample process for BSF procurement 2025

Submit 7 samples within 7 days of award; buyer approves or details modifications within 7 days; delays may shift delivery timelines without LD; ensure samples conform to contract specifications.

What are the service center requirements for BSF tender

Bidder must have a functional service center in each consignee state's location; if not present, establish within 30 days of award; payment is released only after documentary evidence of the service center.

What happens if the sample is non-conforming in this tender

If samples deviate significantly from specifications, the buyer may request fresh samples or terminate the contract after notifying deviations; ensure compliance with contract specifications and approvals.

What is the estimated value and scope of this BSF procurement

Estimated value is ₹500,000 for 23 items; exact item details are not disclosed in the BOQ; bidders should prepare for a multi-item supply with variable quantities under the option clause.