Athavanad Grama Panchayat Desktop Computer Tender Malappuram Kerala 12th Gen Core i3 8GB 512GB Windows 11 Pro 3-Year Onsite 2026
Bid Publish Date
17-Oct-2026, 2:52 pm
Bid End Date
27-Oct-2026, 3:00 pm
Location
Progress
Key Highlights
- • Core specification requirement: 12th generation Core i3 or higher
- • Memory and storage: 8 GB RAM minimum, 512 GB SSD
- • Display: 21.5 inch monitor included with desktop unit
- • Operating system: Windows 11 Professional
- • Warranty: 3-year onsite support
- • Location: Malappuram, Kerala; procurement for local government IT refresh
- • Brand/OEM: No explicit brand mandate in data; ensure OEM authorization if required
- • ATC terms: Refer to Buyer Uploaded ATC for specific contractual clauses
- • Delivery/installation and eligibility require confirmation in ATC documents
Tender Overview
Athavanad Grama Panchayat in Malappuram, Kerala (673314) seeks procurement of desktop computers under the Local Self Government Department Kerala framework. Target item: Entry and Mid Level Desktop Computers with a focus on a compact, enterprise-ready configuration. Core requirements include a minimum 12th generation Core i3 or higher, 8 GB RAM or higher, 512 GB SSD, and a 21.5 inch monitor. The software stack specifies Windows 11 Professional. Warranty required is 3-year onsite coverage. No BOQ items are listed, and the estimated value or EMD are not disclosed in the provided data. Unique value lies in standardized hardware spec alignment for local government IT refresh across their jurisdiction. The tender emphasizes ready-to-deploy machines suitable for government administration workflows and standard warranty support. The procurement is positioned as a capital hardware purchase with potential volume driven by district-level IT upgrades.
Technical Specifications & Requirements
- Product category: Desktop computers with integrated 21.5 inch monitor
- Processor: 12th generation Core i3 or higher
- RAM: 8 GB RAM or higher
- Storage: 512 GB SSD
- Operating system: Windows 11 Professional (Pro)
- Display: 21.5 inch monitor
- Warranty: 3-year onsite support
- Brand/OEM specifics: Not explicitly mandated beyond core specs; vendors should ensure compatibility with government IT standards and warranty expectations. The ATC documents indicate standard bid terms apply, including product conformity to listed specs and timely delivery.
Terms, Conditions & Eligibility
- EMD/Security: Not disclosed in the provided data; bidders should verify exact amount and payment method in the ATC/ATD documents.
- Delivery & Installation: Onsite warranty implies service response within standard government timelines; confirm installation windows with the procuring authority.
- Documentation: Ensure submission of OEM authorization, product compliance certificates, and proof of Windows licensing as part of bid response if required by ATC.
- Warranty/AMC: Minimum 3-year onsite warranty; clarify response times and coverage for parts, labor, and travel.
- Compliance: Align with Kerala state IT procurement guidelines; adhere to any additional policies in the ATC file; ensure product configuration matches listed specs exactly.
- Payment terms: Not stated; bidders should await ATC for payment schedule and any advance/retention terms.
Key Specifications
-
Desktop computer with 12th Gen Core i3 or higher
-
8 GB RAM or higher
-
512 GB SSD storage
-
21.5 inch monitor included
-
Windows 11 Professional operating system
-
3-year onsite warranty
Terms & Conditions
-
Mandatory 3-year onsite warranty with hardware support
-
Exact configuration must be Core i3 12th Gen or higher, 8 GB RAM, 512 GB SSD, and 21.5" monitor
-
Submit OEM authorizations and compliance certificates per ATC; ensure delivery timelines align with local government procurement
Important Clauses
Payment Terms
Payment terms to be defined in ATC; bidders should expect standard government terms with possible milestones upon delivery and acceptance
Delivery Schedule
Delivery and installation timelines to be confirmed in ATC; onsite warranty implies service response commitments
Penalties/Liquidated Damages
LD terms to be specified in ATC; bidders should prepare for standard government LD calculations for late delivery
Bidder Eligibility
-
Experience delivering desktop hardware to government entities
-
Valid GST registration and financial standing as per ATC
-
Compliance with OEM authorization requirements (if specified) and ISI/ISO standards relevant to government tenders
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Malappuram
Delivery Pincodes
676552
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | 676552,Athavanad Grama Panchayat Office Karippol Karippol P.O Valanchery Via | Malappuram | Kerala | 676552 | 2 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10052347.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior desktop supply to government bodies
Financial statements or turnover proof as required by ATC
EMD/Security documents (amount to be confirmed in ATC)
Technical bid documents showing conformity to listed specifications
OEM authorization/agency agreement (if required by ATC)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the desktop computer tender in Malappuram Kerala 2026?
Interested bidders must review the ATC for mandatory documents, confirm the exact EMD amount, and ensure the configuration matches 12th gen Core i3 or higher, 8 GB RAM, 512 GB SSD, 21.5" monitor, and Windows 11 Pro. Prepare OEM authorization and proof of past government supply experience.
What documents are required for the Kerala IT equipment bid 2026?
Submit GST certificate, PAN card, experience certificates for similar government supply, financial statements, EMD/security deposit (amount per ATC), and OEM authorizations if mandated. Include technical conformity proofs showing compliance with listed specs.
What are the exact technical specs for the Kerala desktop tender?
Specs include 12th Gen Core i3 or higher, 8 GB RAM, 512 GB SSD, 21.5 inch monitor, and Windows 11 Pro. All products must provide 3-year onsite warranty. Match each item precisely in the RFP response to avoid non-compliance.
When is the delivery and installation deadline for the Kerala bid?
ATC will specify delivery timelines; bidders should anticipate onsite installation requirements with government IT infrastructure standards. Prepare a delivery schedule that aligns with the procurement timeline and ensure service coverage under 3-year onsite warranty.
What are the payment terms for the Athavanad Grama Panchayat desktop contract?
Payment terms are defined in the ATC; bidders should expect government norms possibly including milestone-based payments after delivery and acceptance, with final payment upon successful installation and validation of configuration per the listed specs.
Do I need OEM authorization to participate in this government bid in Kerala?
Yes, provide OEM authorization or agency agreements if required by the ATC to demonstrate official product supply authorization. Include proof of brand support and warranty commitments to meet the 3-year onsite warranty requirement.
What standards and certifications are required for the Kerala desktop procurement?
While the ATC does not specify BIS/ISI in the data, bidders should supply standard hardware conformity documents, OEM certifications, and license proof for Windows 11 Pro. Ensure alignment with government IT procurement policies and warranty service expectations.