Indian Army Department Of Military Affairs Oil & Lubricants Tender 2026 - OIL SHELL RIMULA ULTRA, SAE 5W30 & MOBIL 1 ESP 5W30
Progress
RATender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for the procurement of specified lubricants under the category listing: OIL SHELL RIMULA ULTRA, SAE 5W30/MOBIL 1 ESP 5W30/MAXIMILE mDEO. The estimated contract value is ₹704,340 with an EMD of ₹35,215. The scope references lubricants/engine oils rather than a BOQ, with quantity flexibility up to 25% as per the option clause. Delivery terms hinge on the last delivery order date, with additional time calculated from the extended quantity proportionally, subject to a 30-day minimum. No explicit delivery location is stated in the data. The package requires bidders to adhere to GST considerations and submit standard vendor documentation. A Manufacturer Authorization or OEM authorization may be required for non-OEM bidders. This ATC-inclusive tender prioritizes compliance with standard procurement procedures and supplier credibility in the defence lubrication segment.
Technical Specifications & Requirements
- Product names: Shell Rimula Ultra and Mobil 1 ESP 5W-30 (and related Maximile mDEO) for engine lubrication
- Estimated value: ₹704,340; EMD: ₹35,215
- Quantity flexibility: up to 25% increase/decrease at contract award and during currency
- Delivery timing: commenced from the last date of original delivery order; extended delivery time formula: (additional quantity/original quantity) × original delivery period, minimum 30 days
- Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; OEM/Manufacturer authorization for distributors
- Compliance: ensure handling of hazardous items (if applicable) with MSDS and proper labeling; GST/reimbursement as per actuals or applicable rate (whichever lower)
- Conditions: no BOQ items; vendor code creation prerequisites
- Key risk controls: non-liquidation, no bankruptcy status, and financial standing uploads
Terms & Eligibility
- EMD: ₹35,215; payment terms not explicitly stated; GST applicability to be determined by bidder
- Delivery terms: quantity adjustments permitted up to 25%; delivery period aligned with last delivery order date
- Documentation: must submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable
- Vendor eligibility: avoid liquidation or receivership; provide undertaking of financial stability
- Manufacturer authorization: required for authorized distributors; OEM/Original Service Provider details for bid submission
- Additional clauses: hazardous materials handling requirements if applicable; adherence to ATC terms and conditions
Key Specifications
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- Product names: Shell Rimula Ultra, Mobil 1 ESP 5W-30, Maximile mDEO
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- Estimated value: ₹704,340
-
- EMD: ₹35,215
-
- Quantity flexibility: up to 25% (increase/decrease) at contract award and during currency
-
- Delivery timing rule: from last date of original delivery order; extended time formula with a 30-day minimum
-
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization
-
- GST handling: bidder bears GST impact; reimbursement per actuals or applicable rate (whichever lower)
Terms & Conditions
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Option Clause allows ±25% quantity adjustment at and during contract
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GST responsibility borne by bidder with reimbursement as per actuals or applicable rates
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Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
Important Clauses
Payment Terms
GST handling to be determined by bidder; reimbursement per actuals or applicable rates (whichever is lower); no explicit payment schedule stated
Delivery Schedule
Delivery commences from last date of original delivery order; extended time computed as (additional quantity/original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in data; implied standard procurement penalties may apply per ATC terms
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Financially stable with verifiable documents
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OEM authorization required for distributors
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | CHETAN CHEMICALS Under PMA Winner | ₹5,49,900 | Item Categories : OIL SHELL RIMULA ULTRA, SAE 5W30/ MOBIL 1 ESP 5W30/ MAXIMILE mDEO |
| L2 | FLONEX OIL TECHNOLOGIES PRIVATE LIMITED Under PMA | ₹5,52,240 | Item Categories : OIL SHELL RIMULA ULTRA, SAE 5W30/ MOBIL 1 ESP 5W30/ MAXIMILE mDEO |
| L3 | M/S ANJLI ENTERPRISES Under PMA | ₹7,40,220 | Item Categories : OIL SHELL RIMULA ULTRA, SAE 5W30/ MOBIL 1 ESP 5W30/ MAXIMILE mDEO |
🎉 L1 Winner
CHETAN CHEMICALS Under PMA
Final Price: ₹5,49,900
Reverse Auction Schedule
Start
23-Aug-2026, 12:00 pm
End
24-Aug-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
780
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
28
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
OIL SHELL RIMULA ULTRA, SAE 5W30/ MOBIL 1 ESP 5W30/ MAXIMILE mDEO
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
TINSUKIA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | TINSUKIA | TINSUKIA | - | - | 780 | 15 | - |
Authority Records
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Documents 7
GeM-Bidding-9676134.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
Cancelled cheque
EFT mandate certified by bank
OEM authorization / Manufacturer authorization
Experience certificates (if applicable)
Financial statements or proof of financial standing
Any other vendor code creation documents as per Terms and Conditions
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Indian Army oil lubricant tender in India 2026?
Submit the required documents: PAN, GSTIN, cancelled cheque, EFT mandate; ensure OEM authorization for distributors; provide evidence of financial stability and avoid any liquidation status. The contract allows up to 25% quantity variation, with delivery terms tied to the last delivery order date and a minimum 30-day extension.
What documents are required for bidder qualification in this defence tender?
Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate; OEM authorization if bidding through an authorized distributor; financial statements or proof of financial standing; and compliance with ATC terms. Ensure GST handling alignment with actuals or lower applicable rates.
What are the key product specifications for Shell Rimula Ultra and Mobil 1 ESP?
The tender lists lubricant products by name: Shell Rimula Ultra and Mobil 1 ESP 5W-30 (plus Maximile mDEO); no numeric performance specs are provided. Bidders should ensure product authenticity, OEM authorization, and conformance to standard procurement practice for defence lubricants.
What is the EMD amount and its payment conditions for this tender?
EMD is ₹35,215. Payment terms are not fully detailed; bidders should prepare the EMD as per the standard online/offline mode requested and ensure compliance with tender ATCs. GST considerations will be handled as per actuals or applicable lower rates.
What is the delivery timeframe and quantity adjustment option in this procurement?
Delivery begins after the original delivery order date; quantity may vary up to 25% at contract award and during currency. If extended, the additional time is calculated by the formula (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is required for manufacturer authorization in this tender?
Authorized distributors must provide Manufacturer/OEM authorization details, including name, designation, address, email, and phone number, along with the bid to prove legitimate supply rights for Shell Rimula Ultra and Mobil 1 ESP 5W-30.
What GST considerations should bidders account for in this procurement?
Bidders must assess GST on their own; the purchaser will reimburse GST at actuals or the applicable lower rate, limited to the quoted GST. Ensure GSTIN registration and compliance with GST filing during bid submission and contract execution.
How to prepare for vendor code creation in this defence tender?
Prepare to submit PAN, GSTIN, cancelled cheque, and EFT mandate as part of vendor code creation; ensure the vendor profile aligns with the defence procurement requirements and the OEM authorization is provided if applicable.