GEM

CIPET Chennai Split Air Conditioner Ceiling Mount Tender IS 1391 Part 2 2025

Bid Publish Date

21-Nov-2025, 11:28 am

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue21-Nov-2025, 11:28 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • IS 1391 (PART 2) compliance required for ceiling-mount split AC units
  • • Quantity variation rights up to 25% during and after contract
  • • OEM authorization mandatory if bidder is not the OEM/manufacturer
  • • GST registration, NSIC/MSME/Startup status documentation required
  • • Auditor turnover certificate covering 2021-22, 2022-23, 2023-24
  • • Delivery includes installation, commissioning, and training; penalties for late delivery per GeM terms
  • • BOQ contains zero items; procurement scope centers on standard ceiling-mounted AC units with accessories
  • • Vendor must use GeM portal for clarifications and adhere to GeM General Terms

Categories 1

AIR CONDITIONER

Tender Overview

The Central Institute of Plastics Engineering and Technology (CIPET), Chennai, Tamil Nadu, seeks procurement of Split Air Conditioners (Ceiling Mount Type) conforming to IS 1391 (Part 2). The bid involves supplier eligibility, GST/NSIC/MSME status, OEM authorization where applicable, and audited turnover documentation. The buyer reserves a ±25% quantity variation and extended delivery window under option clauses, with delivery time linked to the original delivery order. The BOQ lists 0 items, indicating a basic catalogue-style requirement or pending specification finalization. The procurement emphasizes complete lifecycle support: installation, commissioning, and training included in delivery terms, with penalties for late delivery per GeM terms.

Technical Specifications & Requirements

  • Category: Split Air Conditioner (Ceiling Mount Type) compliant with IS 1391 (Part 2).
  • No detailed technical spec sheet provided in the tender data; emphasis on compliance to IS 1391 Part 2 and standard accessories for operation.
  • Required deliverables include packaging, forwarding, commissioning, installation, and training at the consignee location; price should reflect net amount after BUY BACK adjustments where applicable.
  • Delivery schedule referenced to GeM bid terms, with possible liquidated damages for delays; the option clause allows quantity adjustment up to ±25% during and after contract.
  • OEM authorization required if the bidder is not a direct manufacturer; GST and turnover documentation must be included in commercial bid.
  • The BOQ shows no line items; bidders should align with the general scope of ceiling-mount AC units meeting IS standards and standard accessories.

Terms, Conditions & Eligibility

  • Quantity flexibility up to 25% of bid quantity at contract award and during the currency of the contract.
  • Delivery period starts from the last date of the original delivery order; time extension rules apply per option clause with minimum 30 days.
  • Mandatory documents include GST registration, NSIC/MSME/Startup if applicable, OEM authorization, and financial turnover evidence via Auditor Certificate for FY 2021-22 to 2023-24.
  • Payment and warranty details are to be in the commercial bid; late delivery incurs Liquidated Damages as per GeM terms; installation and training included in delivery.
  • Clarifications via GeM portal with contact details provided; no tender ID or dates included in summary.

Key Specifications

  • Product/service: Ceiling-mount split air conditioner units

  • Standards: IS 1391 (Part 2) compliance

  • Quantity flexibility: ±25% during contract

  • Delivery scope: supply, installation, commissioning, and training

  • Documentation: GST, GST-related, OEM authorization, turnover certificates

  • Warranty/AMC: to be specified in commercial bid

Terms & Conditions

  • Quantity may be increased or decreased by up to 25 percent at contract placement and during the contract period

  • Delivery timeline starts from the last date of the original delivery order; extensions governed by option clause

  • Mandatory submission of GST, turnover auditor certificates, and OEM authorizations; verification via GeM portal

Important Clauses

Payment Terms

To be detailed in Commercial Bid; ensure net price after BUY BACK deductions; delivery triggers training and commissioning inclusions

Delivery Schedule

Delivery and installation to be completed as per GeM bid terms; late delivery attracts Liquidated Damages per GeM terms

Penalties/Liquidated Damages

Liquidated Damages applicable for delays; minimum 30 days extension rule if quantity increases under option clause

Bidder Eligibility

  • Registered bidder with GST and valid PAN

  • Auditor-certified turnover for last three financial years (2021-22, 2022-23, 2023-24)

  • OEM authorization if not the manufacturer

  • Not blacklisted, not in liquidation or recovery proceedings

  • Ability to supply installation and training as part of delivery

Past Similar Tenders (Historical Results)

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Posted: 21 February 2025
Closed: 3 March 2025
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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN)

3

Auditor Certificate confirming turnover for 2021-22, 2022-23 & 2023-24

4

NSIC/MSME/Startup registration (if applicable)

5

OEM Authorization letter (if not the manufacturer)

6

Declaration of not being blacklisted or under liquidation (Section III)

7

Price Break-up on letterhead (Section IV) uploaded in Commercial Bid

8

Land-border declaration (as applicable)

9

Self-declaration on prior not being blacklisted or bankrupt

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for CIPET Chennai split AC tender in 2025?

Bidders must register on GeM, upload GST and PAN, provide OEM authorization if not the OEM, attach turnover auditor certificates for 2021-22 to 2023-24, and include a price break-up. Compliance with IS 1391 (Part 2) is mandatory, with installation and training included in delivery.

What documents are required for Chennai AC tender submission?

Submit GST registration, PAN, turnover auditor certificates for 2021-22 to 2023-24, OEM authorization (if applicable), NSIC/MSME status (if available), non-blacklist declaration, and price break-up on letterhead in commercial bid; include installation scope.

What standards must ceiling-mount split AC units meet for this tender?

Units must comply with IS 1391 (Part 2) for split air conditioners; ensure standard accessories, packaging, commissioning, and training are included in the bid price and delivery package.

What is the quantity variation allowed in this procurement?

The purchaser may change quantity by up to ±25% of bid quantity at contract placement and during the currency of the contract, with extended delivery time calculated accordingly.

When are installation and training included in the delivery scope?

Delivery scope includes supply, installation, commissioning, and training at the consignee location; price must reflect net amount after any BUY BACK deductions and be aligned with GeM terms.

What are the payment terms and penalties for delay?

Payment terms are defined in the commercial bid; late delivery attracts Liquidated Damages per GeM General Terms and Conditions; ensure project milestones align with delivery schedule.

Is OEM authorization mandatory for this CIPET AC procurement?

Yes, if the tender bidder is not the original manufacturer, an OEM authorization certificate is required; otherwise, manufacturer credentials may suffice per terms.

Where to seek clarifications for this Chennai AC tender?

Send inquiries via the GeM portal; contact Manager (T) at Chennai extension numbers 240 for pre-bid clarifications prior to the deadline.

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