Revenue and Forest Department Maharashtra Scanner, All-in-One PC, Multifunction Machine Tender Solapur 2025
Bid Publish Date
05-Dec-2025, 3:34 pm
Bid End Date
22-Dec-2025, 4:00 pm
EMD
₹1,22,000
Location
Progress
Key Highlights
- • OEM authorization required for distributors/service providers
- • Minimum 3-year residual market life to avoid obsolescence
- • Malicious Code Certificate mandatory to certify security integrity
- • Scope of supply includes scanners, all-in-one PCs, and multifunction devices
- • Quantity variation up to 25% during contract and extended delivery period
- • Data Sheet alignment with product specifications is essential
Tender Overview
The opportunity is issued by the Revenue and Forest Department, Maharashtra, for procurement of Scanner (V3), All-in-One PC (V2), and Multifunction Machine (MFM) in Solapur, Maharashtra 413001. The bid requires an EMD of ₹122,000 and contemplates flexible quantity provisions allowing up to 25% increase at contracted rates. A data sheet must accompany bids, and the supplier must provide OEM authorization when applicable. The contract emphasizes non-obsolescence with a minimum three-year market life and mandates a Malicious Code Certificate to prevent embedded threats. Scope is defined by the “Scope of supply” clause, with delivery timelines tied to original delivery orders and potential extensions, all at fixed rates. This tender targets suppliers capable of delivering OEM-approved devices with robust support, meeting security and compliance requirements, and presenting a clear data-sheet match.
Technical Specifications & Requirements
- Product categories: Scanner (V3), All-in-One PC (V2), Multifunction Machine MFM (V2)
- Estimated value: Not disclosed; EMD: ₹122000
- Key terms: 25% quantity variation at contract, delivery period adjustment based on original period, minimum 30 days extension rule
- Data/documentation: Upload Data Sheet matching product specifications; include Malicious Code Certificate and OEM authorization where applicable
- Compliance: Ensure products are not end-of-life before 3 years residual life; avoid obsolescence; provide certificate for non-existence of malicious code
- Documentation: OEM/Authorized distributor details, certification alignments, and serviceability information
- No BOQ items listed; scope defined in terms and conditions with scope of supply
Terms, Conditions & Eligibility
- EMD: ₹122000; payment terms not specified in excerpt
- Delivery: Delivery timelines anchored to original delivery order; option to extend per clause; minimum extension 30 days
- Obsolescence: Offered products must have at least 3 years residual market life; not declared end-of-life
- Documentation: Upload Data Sheet, Malicious Code Certificate, and Manufacturer Authorization where needed
- Financial: Bidder must be financially solvent (not in liquidation or bankruptcy per terms)
- Compliance: Ensure no embedded malicious code; penalties for deviations or mismatches may apply; data sheet verification required
Key Specifications
-
Product categories: Scanner (V3), All-in-One PC (V2), Multifunction Machine MFM (V2)
-
EMD: ₹122000
-
Quantity flexibility: up to 25% increase during contract
-
Delivery timing framework: linked to original delivery order with extension rules
-
Data Sheet validation: must match offered specifications
Terms & Conditions
-
EMD amount: ₹122000 and related payment terms
-
25% quantity variation right at order placement and during currency of contract
-
Must provide OEM authorization and Data Sheet with bid
-
Malicious Code Certificate required for security compliance
-
3-year residual market life requirement to avoid end-of-life products
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard government terms and confirm with procurement agency
Delivery Schedule
Delivery period commences from last date of original delivery order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Not specified in excerpt; implied via delivery extensions and performance obligations in terms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Offer not end-of-life within 3 years residual market life
-
Provide Data Sheet, Malicious Code Certificate, and OEM authorization
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | HTL INTEGRATED SYSTEM Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 18-12-2025 16:16:18 | |
| 2 | Shri Mahalaxmi Sales Corporation Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 17-12-2025 16:33:00 | |
| 3 | SOFTWAVE SYSTEMS Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 17-12-2025 16:10:43 | |
| 4 | YAKSHINI MICRO SYSTEMS Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 16-12-2025 17:49:35 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | YAKSHINI MICRO SYSTEMS( MSE Social Category:General ) Under PMA | Item Categories : Scanner (V3),All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) | |
| L2 | Shri Mahalaxmi Sales Corporation( MSE Social Category:OBC ) Under PMA | Item Categories : Scanner (V3),All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) | |
| L3 | SOFTWAVE SYSTEMS( MSE Social Category:General ) Under PMA | Item Categories : Scanner (V3),All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) | |
| L4 | HTL INTEGRATED SYSTEM( MSE Social Category:General ) Under PMA | Item Categories : Scanner (V3),All in One PC (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
201
Category
Scanner (V3)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
50
OEM Avg. Turnover
200
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2) , All in One PC (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8668421.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization / Manufacturer Authorization
Data Sheet of offered products
Malicious Code Certificate
Financial statements or proof of solvency
Bidder undertaking not to be under liquidation or bankruptcy
Any other documents specified in terms and conditions (as applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for scanners and MFMs in Solapur Maharashtra tender 2025
Bidders must submit Data Sheets, OEM authorization, and Malicious Code Certificate along with standard GST, PAN, and solvency documents. The EMD is ₹122000, with up to 25% quantity variation. Ensure products have at least 3 years residual market life and comply with data sheet specifications.
What documents are required for Revenue and Forest Department procurement in Maharashtra
Required documents include GST certificate, PAN card, Data Sheet, Malicious Code Certificate, OEM authorization, and financial statements. Also upload an undertaking that the bidder is not under liquidation and provide proof of solvency and product lifecycle compliance.
What are the technical specifications for scanner and all-in-one PC tender
Specifications focus on product categories Scanner (V3), All-in-One PC (V2), and Multifunction Machine MFM (V2). Ensure data sheet matches offered model, and that devices meet non-obsolescence criteria with a minimum 3-year market life; Adhere to security certificate requirements.
What is the EMD amount and its payment terms for this procurement
EMD is ₹122000. While exact payment terms are not fully specified in the excerpt, bidders should prepare to comply with standard government terms and verify the schedule with the procurement cell before submission.
When is delivery scheduled and how are extensions handled for this tender
Delivery period starts from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (Increase quantity / Original quantity) × Original period, minimum 30 days; extension can reach the original delivery period.
What is required to prove no embedded malicious code in offered devices
Submit a Malicious Code Certificate confirming no harmful embedded software activities. This includes no inhibition of functionality, no data loss, and no IP infringement. Breach can lead to contract termination and liability for damages.
Are OEM authorizations mandatory for this Maharashtra procurement
Yes. Where distributors or service providers bid, provide Manufacturer Authorization detailing name, designation, address, email, and phone number for verification. This ensures product authenticity and supported service coverage.
What lifecycle and obsolescence criteria apply to this bid in Solapur
Bidders must offer products with at least three years residual market life, meaning OEM must not declare end-of-life before that period. Data Sheet validation ensures product viability and ongoing support.