Indian Army Department Of Military Affairs Cartridge & Paper Tender 2026 - Local Suppliers, 25% Quantity Flex, Pre-Bid Meeting

Tender Overview

The procurement is issued by the Indian Army, under the Department Of Military Affairs, focusing on a mix of consumables: Cartridge 12A, Epson Cartridge, HP Cartridge 335X, Sharp Cartridge, and Photo Glossy Paper. The BOQ lists 5 items, yet exact quantities and value are not disclosed. The tender emphasizes supplier eligibility, local availability for urgent needs, and a strong emphasis on post-sale support with a 3-year warranty on spare parts and an established local service center. An explicit option clause allows a ±25% quantity variation at contract placement and during the currency at contracted rates, with delivery time adjustments based on the extension formula. A mandatory pre-bid interaction is required for technical evaluation, and there are explicit sampling, testing, and pre-dispatch inspection protocols to ensure compliance with contract specifications.

Key differentiators include mandatory advance samples before technical bid opening, preference for local sellers, and clear responsibilities for transportation and service coverage. The procurement appears designed to accommodate multi-brand cartridge supplies and compatible photo paper, with rigorous inspection at designated AHSP labs or Govt/NABL labs when required. The combination of inspection, testing charges borne by the seller, and explicit option on quantities underlines the contract’s dynamic delivery and quality assurance expectations.

Technical Specifications & Requirements

• Item focus: Cartridge 12A, Epson Cartridge, HP Cartridge 335X, Sharp Cartridge, plus Photo Glossy Paper.
• Advance sample requirement: Submit before opening of Technical BID.
• Local supplier preference: Priority given to local sellers for urgent needs.
• Warranty/Service: 3 years warranty on spare parts; service center to be established at anandnag (vendor responsibility).
• Transportation: Seller bears transportation charges.
• Pre-bid meeting: Compulsory for technical evaluation and eligibility; proof to be uploaded with bid.
• Testing/Inspection: Advance and bulk sample testing at designated AHSP labs or Govt/NABL labs; external testing fees borne by seller.
• Pre-dispatch inspection: Conducted at seller premises; buyer/external agency fees borne by buyer; in-house testing facilities provided by seller.
• Delivery window logic: Option clause allows ±25% quantity variation with delivery period adjustments using the prescribed formula.
• BOQ: 5 items listed; exact quantities and values are not provided.
• Acceptance: Testing and inspection outcomes determine contract compliance prior to dispatch.

Terms, Conditions & Eligibility

• EMD: Amount not disclosed in tender data.
• Quantity flexibility: Up to ±25% variation during contract, with extended delivery period calculated as (increase quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Delivery start: Commences from the last date of the original delivery order; extended periods governed by option clause.
• Advance samples: Required prior to technical bid opening.
• Local seller preference: Indicated as a priority for urgent requirements.
• Warranty: 3-year spare parts warranty; service center to be established by seller at specified location.
• Inspection fees: External lab/testing charges borne by seller; pre-dispatch inspection organized by buyer or authorized agency.
• Transportation costs: borne by seller.
• Pre-bid meeting: Mandatory, with proof upload in seller documents.
• Documentation: bidders must prepare samples, proof of local capability, and meet eligibility criteria for technical evaluation.