North East Frontier Railway Desktop Computers Tender Jalpaiguri West Bengal 2026 IRS Standards
Bid Publish Date
07-Sep-2026, 8:02 pm
Bid End Date
17-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
Organization: North East Frontier Railway (Indian Railways) seeks entry and mid-level desktop computers for delivery to JALPAIGURI, WEST BENGAL 734006 under IRS terms. The contract contemplates supply, installation and commissioning with potential quantity flex (up to 25% increase) and extension within contractually defined delivery windows. bidder must quote using product full specifications/catalog and OEM authorization, with on-site/ carry-in warranty compliance as applicable. A functional service centre, within the state of each consignee location, is required; evidence of such centre must accompany bid. This procurement prioritizes compliant, IRS-standard desktop solutions and requires OEM or authorized dealer participation. The option clause and delivery time calculations create dynamic delivery schedules tied to original orders. Unique emphasis on proper packaging, original packing material usage, and net-weight counting differentiates this tender from generic hardware bids.
Technical Specifications & Requirements
- IRS terms and conditions apply to the contract; bidders must adhere to all IRS clauses in the tender.
- PRODUCT FULL SPECIFICATION/CATALOG MUST BE SUBMITTED with the offer to demonstrate compliance.
- OEM/Authorized Dealer quotation is mandatory; provide OEM Authorization Certificate along with bid.
- Warranty/Guarantee as per IRS Terms & Conditions; on-site or carry-in warranty as applicable.
- Delivery/Installation/Commissioning of desktop computers to be performed by the successful bidder; submission of proposed delivery timeline within the tender window.
- Service Centre in-state requirement; evidence of functional centre to be provided, or establishment within 30 days of award.
- Packing: original packing supplied; net weight counted; packing material not included in quantity.
Terms, Conditions & Eligibility
- Option Clause: quantity may increase/decrease by up to 25% during contract; extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
- Delivery Period: deliver within proposed delivery period; installation and commissioning included.
- OEM Authorization: quote must be from OEM or Authorized Dealer; submit OEM Authorization Certificate.
- Service Centre: must have functional centre in the state; establish within 30 days if not present.
- Documentation: upload required certificates; non-responsive offers with long delivery periods are liable to rejection.
- Financial Standing: bidder should not be in liquidation or bankruptcy; include undertaking.
- IRS terms govern; GST, PAN, and other standard bid documents may be required per IRS ATC.
Key Specifications
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Product category: entry and mid-level desktop computers
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Standards: IRS terms apply; IS/ISO compliance if stated in specification
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Documentation: submission of full product specifications/catalog with offer
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Warranty: per IRS terms; on-site or carry-in as applicable
-
OEM requirement: quote must be from OEM or authorized dealer; submit OEM authorization
-
Delivery/Installation: bidder to provide installation and commissioning; delivery period as per tender
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Packing: original packing; net weight counted; packing material not included
Terms & Conditions
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Option to modify quantity by up to 25% with impact on delivery timelines
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Need for functional service centre within state or establishment within 30 days
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OEM authorization and full product specification submission are mandatory
Important Clauses
Payment Terms
Not specified in provided data; standard IRS terms may apply per contract
Delivery Schedule
Delivery must occur within proposed period; extended duration calculated for option quantities
Penalties/Liquidated Damages
Not detailed in data; non-responsive offers with long DP may be rejected
Bidder Eligibility
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OEM or Authorized Dealer quotation with OEM authorization
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Functional Service Centre presence or plan to establish within 30 days
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Financial solvency and non-liquidation status
Tender Data
Bid Details
Quantity
79
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Alipurduar
Delivery Pincodes
736123
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Asif Ali | 736123,OFFICE OF DIVISIONAL RAILWAY MANAGER ALIPURDUAR, WEST BENGAL | Alipurduar | West Bengal | 736123 | 79 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-9859704.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop computer supply/installation
Financial statements or solvency proof
EMD/Security deposit documentation (if applicable under IRS terms)
Product full specification/catalog
OEM Authorization Certificate or Authorized Dealer confirmation
Evidence of Functional Service Centre in the state (or plan to establish within 30 days of award)
Bidder undertaking of non-liquidity and financial solvency
Technical bid documents demonstrating compliance with IRS terms
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the desktop computers tender in Jalpaiguri West Bengal 2026
Bidders must submit full product specifications/catalog, OEM authorization, and documents proving service capability within the state. Ensure compliance with IRS terms, provide evidence of an in-state service centre or plan to establish within 30 days, and include required bid documents such as GST, PAN, and financial statements. Delivery terms and option clause apply.
What documents are required for NEFR computer procurement in 2026
Required documents include GST registration, PAN card, experience certificates for similar desktop installations, financial statements, OEM authorization, product specifications/catalog, evidence of a functional service centre, and bidder undertaking of financial solvency; ensure submission of all per IRS terms.
What are the technical specifications for IRS desktop procurement in NEFR
Though detailed specs aren’t listed, bidders must submit the full product specification/catalog and ensure IS/IRS-compliant terms. The contract requires installation and commissioning, OEM quotation, and on-site or carry-in warranty as applicable. Delivery timelines must align with the quoted delivery period.
What is the delivery timeline and option clause for NEFR tender
Delivery must occur within the proposed delivery period; option clause allows ±25% quantity changes during contract with extended delivery time calculated as (additional/original) × original period, minimum 30 days, and can extend within the original delivery window.
What is required for OEM authorization in the NEFR desktop bid
Submit OEM Authorization Certificate or proof of authorized dealership, ensuring the quote is from the OEM or their authorized partner, aligned with IRS terms and the product catalog submission requirement.
What warranty coverage is expected for NEFR desktop supply
Warranty is as per IRS Terms & Conditions; determine whether on-site or carry-in warranty applies based on product type, and ensure provisions for service support within the state or via established service centres.
How to verify eligibility criteria for NEFR computer tender
Confirm non-liquidation status with an undertaking, provide financial solvency documents, ensure compliance with IRS terms, OEM authorization, in-state service capability, and submission of the full product specification catalog for evaluation.