Department of Social Welfare Uttar Pradesh Banda Event Management Tender 2026 National Theme Based Activities
Bid Publish Date
08-Jul-2026, 5:34 pm
Bid End Date
23-Jul-2026, 6:00 pm
EMD
₹1,08,750
Value
₹1,08,75,000
Location
Progress
Tender Overview
The Uttar Pradesh Social Welfare (Sanik Kalyan) Department in Banda invites bids for comprehensive event management services to execute theme-based activities on a full-day basis at the buyer premise. Estimated value is ₹1,08,75,000 with an EMD of ₹1,08,750. The scope covers nationwide execution under the category: Event/Workshop/Exhibition Management. Unique terms include a 25% flex in contract quantity or duration and mandatory toll-free service support from the bidder or OEM. Location: Banda, Uttar Pradesh 210001. Organization name is specified as the Social Welfare department; noBoQ items are listed, signaling a broad-service procurement.
Technical Specifications & Requirements
- Product/Service: Complete event management for theme-based activities (full-day, buyer premises).
- Estimated value: ₹1,08,75,000; EMD: ₹1,08,750.
- Finance/Payments: EMD via ** Account Payee Demand Draft** payable to District Social Welfare Officer Banda; hardcopy required within 5 days post bid end/opening.
- Support: Dedicated toll-free service number and escalation matrix to be provided by bidder/OEM.
- Contract Flexibility: Buyer may modify contract quantity/duration up to 25%; scope increases require bidder consent for lumpsum contracts.
- Documentation: Upload DD proof with bid; ensure submission of required undertakings on financial standing; no BOQ items available.
Terms & Eligibility
- EMD/Payment Terms: ₹1,08,750 via DD; DD details must be uploaded with bid; hard copy to be delivered within 5 days of bid end/opening.
- Support Obligations: Provide dedicated/toll-free service number; furnish escalation matrix.
- Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking to this effect must accompany the bid.
- Delivery/Execution Window: No explicit date; scope is for full-day national-level events; ensure compliance with buyer ATC terms.
- Documentation: Submit GST, PAN, experience certificates, and any OEM authorizations as applicable; ensure hard copy delivery within 5 days.
Key Specifications
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Event management service for theme-based activities
-
Full-day execution at buyer premise in Banda, UP
-
Estimated value ₹1,08,75,000 with EMD ₹1,08,750
-
DD payable to District Social Welfare Officer Banda
-
25% contract quantity/duration flexibility
-
Dedicated toll-free service support and escalation matrix
Terms & Conditions
-
25% quantity/duration increase allowed at issue and post-issuance
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DD-based EMD with hardcopy delivery within 5 days
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Dedicated toll-free support, escalation matrix required
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No BOQ items listed; broad-service procurement
Important Clauses
Payment Terms
EMD via account payee DD ₹1,08,750 payable to District Social Welfare Officer Banda; scanned DD proof uploaded; hard copy delivered within 5 days.
Delivery Schedule
Scope is for full-day theme-based events; no fixed event date provided; adherence to ATC terms is required.
Penalties/Liquidated Damages
Not specified in data; bidders should review ATC for penalty terms and performance bonds.
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Demonstrate experience in large-scale event management
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Ability to provide dedicated toll-free service and escalation matrix
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
55
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Complete Execution of Activity; Buyer premise; Full day
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9413809.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
23-Jul-2026, 12:30 pm
Opening Date
23-Jul-2026, 1:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for event management or similar scope
Financial statements demonstrating financial standing
EMD submission document (DD) and scanned copy
Technical bid documents and compliance statements
OEM authorizations (if applicable)
Undertakings on non-liquidity and non-bankruptcy
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Banda event management tender in Uttar Pradesh 2026?
Bidders must submit GST, PAN, experience certificates, and financial statements along with an EMD of ₹1,08,750 via DD payable to the District Social Welfare Officer Banda. Include technical compliance, OEM authorizations if required, and evidence of dedicated toll-free support; ensure hardcopy delivery within 5 days of bid end.
What documents are required for event management bid in Banda UP?
Required documents include GST registration, PAN, experience certificates in similar events, financial statements, EMD proof (DD), technical bid, OEM authorizations if applicable, and an undertaking that the bidder is not under liquidation or bankruptcy.
What is the EMD amount for this Banda event tender 2026?
The EMD is ₹1,08,750, payable via Account Payee DD to the District Social Welfare Officer Banda; scanned proof must be uploaded with the bid and the hard copy delivered within 5 days after bid end.
What is the contract flex allowed for this UP event management tender?
The buyer may increase contract quantity or duration by up to 25% at the time of contract issuance and can adjust scope by 25% for lumpsum services with bidder consent; ensure readiness for scope expansion.
What dedicated support is required for bids in Banda UP?
Bidders must provide a dedicated toll-free service number and an escalation matrix detailing contact points for service support; both must be included in the bid and verifiable by the buyer.
What are the payment terms for Banda event management procurement?
Payment terms specify submission of EMD, delivery of service as per ATC, and standard payment milestones outlined in the tender; ensure DD proof is uploaded and adhere to hardcopy delivery timelines.
Are there any BOQ items for this UP event tender?
No BOQ items are listed; the procurement seeks comprehensive event management services for theme-based activities with full-day execution at the buyer premises.
What standards or certifications are expected for this event procurement in Banda?
The tender requires standard compliance with general procurement norms; where applicable, provide OEM authorizations and evidence of service capability, especially for dedicated support and escalation processes.