Joint Venture Of Cil Ntpc Iocl Fcil & Hfcl Fertilizers Department Tender Data Sheet GST MA 2026
Bid Publish Date
11-Sep-2026, 9:49 am
Bid End Date
21-Sep-2026, 4:00 pm
Location
Progress
Tender Overview
The procurement is issued by a Joint Venture of CIL, NTPC, IOCL, FCIL and HFCL under the Department of Fertilizers, seeking data sheet-compliant bids and supplier documentation. The scope references 5 BOQ items with unspecified quantities, indicating a flexible procurement model. The tender specifies a robust option clause allowing quantity adjustments up to 25% during contract execution, with delivery timelines anchored to the original delivery period and extended periods based on the option calculation. Bidders must be prepared for GST considerations and data-sheet alignment to avoid disqualification. The multi-organization JV emphasizes compliance with data-sheet verification and OEM authorization, along with invoicing in the consignee’s name. This tender requires meticulous bid setup, financial stability documentation, and alignment to GST and data-sheet requirements. The unique combined-entity procurement signals cross-organization coordination and a focus on streamlined vendor onboarding.
Technical Specifications & Requirements
- Data Sheet submission is mandatory and must align with offered product specifications.
- Manufacturer Authorization is required when bidding through authorized distributors or service providers.
- Invoices must be raised in the consignee’s name with the consignee GSTIN.
- GST applicability is the bidder’s responsibility; reimbursement will follow actual rates or the lowest applicable rate.
- The contract allows assignment/sub-contract with prior buyer consent; the seller remains liable for performance.
- Data-security and parameter-match risk: any unexplained mismatch in technical parameters may lead to bid rejection.
- The BOQ contains 5 items, but explicit quantities and unit measures are not provided in the tender data.
Terms, Conditions & Eligibility
- Option Clause: quantity may increase/decrease up to 25% of bid quantity at contract placement and during the currency at contracted rates, with delivery time recalculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
- GST: bidder must determine applicability; reimbursement capped at quoted rate or actual rate, whichever is lower.
- Documentation for Vendor Code Creation: PAN Card copy, GSTIN copy, Cancelled cheque, EFT mandate certified by bank.
- Data Sheet alignment: data-sheet for offered products must be uploaded and match technical parameters.
- OEM/Manufacturer Authorization: required when bids come from authorized distributors; include full OEM details.
- Invoicing: invoice must be in consignee name with consignee GSTIN; contract termination rights reserved by buyer.
- Sub-contracting/assignment: allowed only with prior written consent; joint and several liability remains with seller.
Key Specifications
-
Data Sheet for offered product(s) uploaded and matched with bid
-
OEM/Manufacturer Authorization required for distributors
-
Invoices raised in consignee name with consignee GSTIN
-
GST terms to be considered by bidder; reimbursement as per actual or applicable rate
-
5 BOQ items present but specific quantities not disclosed in tender data
-
Delivery period adjustments based on option clause; minimum 30 days
-
Contractual liability remains with seller even if sub-contracted
Terms & Conditions
-
25% quantity variation allowed during contract
-
GST responsibility lies with bidder; reimbursement rules specified
-
Data Sheet alignment and OEM authorization mandatory
Important Clauses
Payment Terms
GST handling and invoicing must follow consignee GSTIN; no explicit advance terms provided
Delivery Schedule
Delivery period aligned to original period; extended delivery time calculated via (additional quantity / original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not explicitly detailed; termination rights reserved by buyer for non-performance
Bidder Eligibility
-
Eligibility for data-sheet-compliant bid submission
-
Ability to provide OEM authorization when bidding via distributors
-
Capability to raise invoices in consignee name with proper GSTIN
Tender Data
Bid Details
Quantity
5
Category
M5540020019
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
M5540020019 , M5540020012 , M5540020006 , M5540020007 , M5540020008
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
150
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828122
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manas Kumar Ghosh | 828122,HURL-Sindri, Administration Building,Old FCIL Office Complex-PO- Sindri:828122 | Dhanbad | Jharkhand | 828122 | 1 | 150 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9777673.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
M5540020019
As per tender Specification
M5540020012
As per tender Specification
M5540020006
As per tender Specification
M5540020007
As per tender Specification
M5540020008
As per tender Specification
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | M5540020019 | As per tender Specification | 1 | nos | [email protected] | 150 | |
| 2 | M5540020012 | As per tender Specification | 1 | nos | [email protected] | 150 | |
| 3 | M5540020006 | As per tender Specification | 1 | nos | [email protected] | 150 | |
| 4 | M5540020007 | As per tender Specification | 1 | nos | [email protected] | 150 | |
| 5 | M5540020008 | As per tender Specification | 1 | nos | [email protected] | 150 |
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card copy
Cancelled cheque copy
EFT mandate certified by bank
Data Sheet of offered product(s)
Manufacturer/ OEM authorization certificate (if bidding through distributor)
Consignee details for invoicing (GSTIN of consignee)
Any prior experience certificates or similar project references
Frequently Asked Questions
How to bid in the Fertilizers Department tender with joint venture entities?
Bidders should prepare a data-sheet aligned bid, include OEM authorization if bidding via distributors, submit PAN and GSTIN copies, a cancelled cheque, EFT mandate, and ensure invoices are raised in the consignee's name with the correct GSTIN. The option clause allows up to 25% quantity variation.
What documents are required for vendor code creation in this fertilizer tender?
Required documents include PAN Card, GSTIN copy, cancelled cheque, and EFT Mandate certified by the bank. Data Sheet of offered product must be uploaded for parameter verification; OEM authorization is needed if bidding through distributors.
What is the 25% option clause in this tender and how does it affect delivery?
The purchaser may increase or decrease bid quantity up to 25% at contract award and during the currency. Delivery time is recalculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days, and may extend to the original delivery period.
Which entities must provide OEM authorization for this Fertilizers tender?
Authorized distributors must furnish Manufacturer Authorization with OEM details, including name, designation, address, email, and phone. This ensures end-to-end product qualification and compliance with data-sheet parameters.
What are the invoicing and GST requirements for the winning bidder?
Invoices must be raised in the consignee's name and include the consignee GSTIN. Bidder is responsible for applicable GST; reimbursement will be either the actual GST rate or the lower quoted rate, per tender terms.
Where can bidders find the data-sheet alignment requirement for this bid?
Bidders must upload the Data Sheet of the offered product(s) and ensure it matches supplied specifications. Any mismatch can lead to bid rejection, making precise parameter alignment essential for eligibility.
What happens if quantities and BOQ item details are not specified in the tender?
Although 5 BOQ items exist, explicit quantities are not provided. Bidders should prepare flexible pricing and delivery plans, ensuring compliance with the 25% quantity variation clause and robust data-sheet documentation to mitigate non-availability risks.
What are the key eligibility criteria for this joint-venture fertilizer procurement?
Eligibility focuses on data-sheet conformity, OEM authorization (if applicable), GST compliance, and ability to invoice with consignee details. Demonstrating prior experience with similar procurement adds credibility, though explicit years are not stated in the tender data.