Porbandar District Police Office Cleaning Services Tender Gujarat 2026 - ISM/ESIC Compliant, 25% Scope Clause, ₹222000 EMD
Progress
Tender Overview
Porbandar District Police Office in Gujarat invites bids for comprehensive Cleaning, Sanitation and Disinfection Service across indoor and outdoor areas, including general cleaning, sweeping, mopping and dusting for office/institutional premises. The estimated value is not disclosed, with an EMD of ₹222,000. The contract accommodates a 25% variation in quantity or duration, enabling scope expansion or reduction subject to mutual consent. The procurement aims to ensure consistent hygiene standards and compliant staffing for district-level policing facilities. Unique aspects include the mandatory implementation of salary disbursement by the contractor to personnel deployed, with statutory documentation for PF and ESIC to be maintained and produced for buyer verification. This tender targets local service providers capable of delivering outcome-based cleaning performance across multiple zones.
Technical Specifications & Requirements
- Service category: Cleaning, sanitation and disinfection with outcome-based performance for office, commercial, institutional, and residential environments.
- Scope: General cleaning (sweeping, mopping, dusting); indoor and outdoor cleaning; sanitation as required.
- Staffing & compliance: Contractor must pay salaries/wages upfront and submit PF, ESIC, and bank statements reflecting payments to staff with claims to the buyer.
- Variation clause: Up to 25% change in contract quantity or duration either pre- or post-award.
- Standards/records: No specific technical standards listed; emphasis on statutory compliance and timely service delivery.
Terms, Conditions & Eligibility
- EMD: ₹222,000 (refundable on tender completion or as per terms).
- Payment terms: Service provider to pay staff first and claim reimbursement from the buyer along with required statutory documents (PF, ESIC).
- Variation rights: Buyer may adjust scope by up to 25%; post-award adjustments permitted with provider consent.
- Staff welfare compliance: Mandatory wage payments and statutory documentation demonstration.
- BOQ: No items listed; no quantitative item details disclosed in the tender data.
- Delivery/implementation timeline: Not specified in the available data; bidders should clarify during bid submission and pre-bid discussions.
Key Specifications
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Service category: Cleaning, sanitation and disinfection (outcome-based)
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Coverage: Indoor and outdoor general cleaning (sweeping, mopping, dusting)
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EMD: ₹222,000
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Variation: Up to 25% increase/decrease in quantity or duration
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Staff payments: Contractor to pay salaries first; furnish PF/ESIC with payment proof
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No detailed BOQ items or numeric performance metrics provided
Terms & Conditions
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EMD amount ₹222000 required for bid submission
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Contract quant/ duration may be adjusted up to 25% with consent
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Contractor must pay staff salaries first and submit PF/ESIC with receipts
Important Clauses
Payment Terms
Service provider pays staff salaries upfront and then claims reimbursement from the buyer along with PF/ESIC documentation and bank payment records.
Variation in Scope
Buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issue and post-issuance with consent.
Delivery Schedule
No explicit delivery timeline published; bidders should verify during bid submission or pre-bid discussions.
Bidder Eligibility
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Experience in providing cleaning/sanitation services for government or institutional facilities
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Demonstrated ability to manage payroll, PF and ESIC compliance
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Financial capacity to sustain salary payments prior to reimbursement
Tender Data
Bid Details
Quantity
239050
Bid Type
Two Packet Bid
Bid Validity
110 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
150
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Porbandar
Delivery Pincodes
360575
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hirani Satishbhai | 360575,Nr. New Fountain, Wadiya Road, Porbandar | Porbandar | Gujarat | 360575 | 50035 | - | Frequency in each cycle : 2 Number of working days in a month : 26 Number of cycles during Contract Period : 286 |
Authority Records
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Documents 4
GeM-Bidding-9964755.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar cleaning contracts
Financial statements / solvency evidence
EMD payment proof ( ₹222000 )
Technical bid documents demonstrating capability for indoor/outdoor cleaning
PF and ESIC compliance documentation (upto date)
OEM authorizations or service partner agreements (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Porbandar District Police Office cleaning tender in Gujarat 2026?
Bidders must register, obtain the tender documents, submit the EMD of ₹222000, provide GST/PAN, experience certificates, PF/ESIC compliance, and financials. Ensure salary payment obligations are addressed and confirm the 25% variation clause before final submission.
What documents are required for this cleaning services tender in Porbandar?
Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD proof of ₹222000, PF/ESIC compliance documents, and technical bid demonstrating capability for indoor/outdoor general cleaning and sanitation.
What are the payment terms for the cleaning services contract in Gujarat?
The contractor must pay salaries first and then claim reimbursement from the buyer, along with PF/ESIC documentation and bank payment proof. No upfront lump-sum payment terms are specified in the data.
What is the contract variation clause for this tender in Porbandar?
The buyer may adjust contract quantity or duration by up to 25% at contract issue and thereafter with the service provider’s consent, enabling scope adjustment as required by operational needs.
Are there outdoor cleaning requirements in this Porbandar tender?
Yes, the scope includes both indoor and outdoor general cleaning (sweeping, mopping, dusting) and sanitation, with an outcome-based performance expectation for district police facilities.
Which standards or certifications are mandatory for eligibility in this bid?
The tender emphasizes statutory compliance (PF/ESIC) and financial solvency; no specific IS/ISO standards are listed in the data, but bidders should maintain proper payroll documentation and regulatory filings.