Rail Vikas Nigam Limited toner cartridges tender South Delhi Delhi 110016 25% quantity variation 2026
Bid Publish Date
31-Jul-2026, 1:08 pm
Bid End Date
10-Aug-2026, 5:00 pm
Location
Progress
Tender Overview
Rail Vikas Nigam Limited invites bids for the supply of toner cartridges and printer consumables in SOUTH DELHI, DELHI 110016. The procurement scope is limited to the supply of goods (no installation or services) with a potential 25% quantity variation during contract execution. The contract contemplates delivery of replacement cartridges at contracted rates, with delivery start aligned to order dates and subject to the option clause. No BOQ items are listed, and the estimated contract value is not disclosed. This tender emphasizes product compatibility data and yields, with emphasis on cartridge class, color, and OEM model alignment to minimize mismatch risk.
Key differentiators include the explicit option to adjust ordered quantities by up to 25% and the requirement that delivery timing adjusts to the last delivery date when options are exercised. The tender sits under Railways PSUs and targets organizations capable of reliable goods supply for office printing needs, prioritizing timely delivery and adherence to contractually fixed prices.
Technical Specifications & Requirements
- Product Class of Cartridge/Ink and Type of Cartridge/Consumable to be supplied, as applicable
- Printer/Multifunction Machines Brand compatibility unspecified; bidders must confirm compatibility with their listed cartridges
- Color of Ink/Toner and Model Number alignment with OEM printers/consumables
- Model Number of OEM’s Printer Cartridge/Consumable to enable precise substitution checks
- Minimum Yield of the replacement cartridge/consumable (pages) to meet or exceed stated performance expectations
- All specifications are generic; bidders should provide exact product names, part numbers, and yield data to demonstrate compliance
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during contract currency at contracted rates
- Delivery timing follows the last date of original delivery order; extended periods apply with the same rule, minimum 30 days for added time
- Scope of supply is limited to “Only supply of Goods” with no services included
- No BOQ items available; bidders must rely on provided generic category data and supply capabilities
- Emphasis on timely delivery and price stability under extension scenarios; bidders should plan inventory and logistics accordingly
Key Specifications
-
- Product Class of Cartridge/Ink: specified in tender as generic category; provide exact class and part numbers
-
- Printer Brand Compatibility: confirm models and OEM compatibility for offered cartridges
-
- Type of Cartridge/Consumable: laser toner vs. ink cartridge; specify type clearly
-
- Color: indicate cartridge color(s) offered (e.g., Black, Cyan, Magenta, Yellow)
-
- OEM Model Numbers: list corresponding OEM printer model compatibility
-
- Minimum Yield: provide pages per cartridge (e.g., 2,000 pages Black; 1,500 pages color) to meet or exceed minimum expectations
Terms & Conditions
-
Option clause allows ±25% quantity variation with adjusted delivery timelines
-
Supply scope limited to goods; no installation or services included
-
Delivery schedule linked to last delivery order date with minimum 30 days added time
Important Clauses
Payment Terms
Not specified in data; bidders should seek confirmation on payment terms during bid submission
Delivery Schedule
Delivery period begins from the last date of the original delivery order; extended time rules apply when option clause is exercised
Penalties/Liquidated Damages
Not specified in data; bidders should verify LD provisions and performance bond requirements with the buyer
Bidder Eligibility
-
Experience in supplying toner cartridges or comparable printer consumables
-
Ability to meet 25% quantity variation and maintain contracted rates
-
Compliance with generic cartridge specifications and yield data
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
12
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110066
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chhote Lal | 110066,Room 273 A, First Floor August Kranti Bhavan, Bhikaji Cama Place | New Delhi | Delhi | 110066 | 18 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9677954.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates in supplying toner cartridges or related printer consumables
Financial statements or turnover evidence (as applicable)
EMD/Security deposit documentation (if applicable by purchaser terms)
Technical bid documents demonstrating cartridge compatibility and yield data
OEM authorizations or supplier agreements for listed cartridges (if required)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Canon |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | iR ADV ADV 617i / 717i |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | CANON TONER T03 BK |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for toner cartridges tender in South Delhi with RVNL 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable, along with technical compliance data showing cartridge class, color, and model alignment. Ensure yield figures meet or exceed minimum pages and confirm compatibility with listed printer models; include delivery capability for potential 25% quantity variation.
What documents are required for Rail Vikas Nigam toner procurement in Delhi?
Required documents include GST registration, PAN, experience certificates for similar consumables, financial statements, EMD documents if applicable, and OEM authorization or supplier agreements. Also provide technical bid detailing cartridge type, color, model numbers, and minimum yield per cartridge.
What are the technical specifications for toner cartridges in RVNL tender Delhi 2026?
Specifications are generic; bidders must provide exact cartridge class, color(s), OEM printer model compatibility, cartridge type (toner/ink), and minimum yield in pages. Include model numbers and compatibility matrix to prove fit with RVNL printer fleet and ensure replacement readiness.
When is the delivery window for RVNL toner supply in Delhi under option clause?
Delivery timing follows the last date of the original delivery order; if quantity is increased by up to 25%, the additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the payment terms for RVNL toner cartridges procurement in Delhi?
Payment terms are not specified in the data; bidders should confirm whether payment will be made on delivery, after inspection, or within a fixed number of days post-supply during bid submission and contract finalization.
How to demonstrate eligibility for RVNL printer consumables tender in Delhi 2026?
Demonstrate eligibility through relevant experience in supplying toner cartridges, possess GST and PAN, provide financial stability, and submit OEM authorizations. Also show capability to meet 25% quantity variation and provide yield data and compatibility with target printer models.
What is the scope of supply for RVNL toner tender in Delhi?
Scope is strictly the supply of goods (toner cartridges and consumables) with no installation or service work included. Bidders must price all costs in the bid price and plan for potential quantity adjustments up to 25% during contract execution.