South Eastern Coalfields Limited Designing Software (V3) Tender Korba Chhattisgarh 2026
Bid Publish Date
02-Oct-2026, 2:17 pm
Bid End Date
17-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Brand/OEM: OEM authorization required for authorized distributors
- • Standards/Certifications: Not specified in tender data
- • Special Clauses: Option to increase/decrease quantity up to 25% during contract
- • Eligibility: PAN, GSTIN, EFT mandate, cancelled cheque required
- • Warranty: 1 year from acceptance or post-installation; OEM warranty certificates must be provided
- • Delivery/Logistics: Delivery period linked to last delivery order date with extension rules
- • Service Network: Well-established installation, commissioning, training, troubleshooting and maintenance group in India
Tender Overview
South Eastern Coalfields Limited seeks supply of Designing Software (V3) in Korba, Chhattisgarh 495445. The scope is Only supply of Goods with an initial quantity governed by option clauses allowing up to 25% quantity variation. The contract includes a 1-year warranty from final acceptance or after installation, with OEM warranty certificates due at delivery. Bidders must provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate; OEM authorization is mandatory for authorized distributors. GST applicability is to be self-verified by bidders. The tender emphasizes installation/service support readiness and requires a robust after-sales network in India.
Technical Specifications & Requirements
- Product: Designing Software (V3) for coal sector design tasks; no explicit technical specs published.
- Delivery/Scope: Only supply of Goods; no installation mandate stated beyond general warranty coverage.
- Warranty: 1 year from final acceptance or after commissioning; OEM warranty certificates required at delivery.
- Documentation: Bidder must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; OEM Authorization from the manufacturer is required.
- Commercial: Option clause allows up to 25% increased quantity during contract; delivery period aligns with last delivery order date; GST handling to be borne by bidder.
- Service capability: Must demonstrate established service network and post-sales support in India.
Terms & Eligibility
- EMD/ Deposit: Not disclosed in available data; ensure readiness per ATC.
- Payment: Not detailed; GST reimbursement per actuals or applicable rates (whichever lower) up to quoted GST%.
- Documentation: Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization with contact details.
- Warranty: 1 year warranty; post-warranty service readiness and service centers near consignee locations must be uploaded.
- Delivery: Flexible time frames via option clause; minimum 30 days added time if extension applies.
- Qualifications: OEM authorization and proven capability for after-sales service in India required.
Key Specifications
-
Product: Designing Software (V3)
-
Scope: Only supply of Goods
-
Warranty: 1 year from final acceptance or post-installation
-
Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorization
-
Delivery: Option to increase quantity up to 25% during contract
-
Service: Demonstrated after-sales network in India
Terms & Conditions
-
Option to adjust quantity by up to 25% during contract
-
GST to be borne by bidder with actuals or lower applicable rate
-
OEM authorization mandatory for bidders using authorized distributors
-
1-year warranty; OEM certificates required at delivery
-
Mandatory banking and vendor-code documents: PAN, GSTIN, EFT mandate
Important Clauses
Payment Terms
GST reimbursement as actual or lowest applicable rate; payment terms not explicitly defined in data
Delivery Schedule
Delivery period to commence from the last date of original delivery order; extension logic based on increased quantity requires minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided in available data; contract allows delivery extensions via option clause
Bidder Eligibility
-
Eligible bidders must have OEM authorization from the product manufacturer
-
Submit PAN, GSTIN, and EFT Mandate with bid
-
Demonstrate established after-sales service network in India
-
Compliance with GST as per actuals or applicable rate
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Designing Software (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Korba
Delivery Pincodes
495452
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aditya Paliwal | 495452,SECL GEVRA AREA (GST- 22AADCS2066E9ZL) | Korba | Chhattisgarh | 495452 | 4 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9978259.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
OEM Authorization/Certificate from Manufacturer
Proof of after-sales service capability in India
Warranty documentation and OEM warranty certificates
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for Designing Software tender in Korba 2026 with SECL?
Bidders must be OEM-authorized or have OEM authorization from the manufacturer, submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, and provide OEM warranty certificates. The bid requires only supply of goods, with a 25% quantity option, and a 1-year warranty from acceptance or commissioning.
What documents are required for SECL software procurement in Chhattisgarh?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, OEM authorization from the manufacturer, and proof of Indian after-sales service capability. These must accompany the bid to ensure vendor-code creation.
What are the delivery and quantity extension terms for this tender?
The purchaser may vary quantity up to 25% of bid quantity at contract placement and during the currency. Delivery time extends from the last date of the original/delivery order, with a minimum potential extension of 30 days.
What warranty is applicable for SECL Designing Software supply?
A 1-year warranty from final acceptance or after commissioning, with OEM warranty certificates due at delivery. Service capability in India must cover installation, troubleshooting, and maintenance.
What GST considerations apply to this SECL tender?
Bidders must determine GST applicability themselves; reimbursement is as per actuals or the lower of quoted GST rate, subject to tender terms. GST handling is the bidder's responsibility.
What is the scope of supply for this SECL software contract?
Scope specifies 'Only supply of Goods' with no explicit installation requirement beyond warranty coverage and post-sales support, and requires OEM authorization for distributors.
What ensures after-sales support for SECL software in India?
Bidders must demonstrate a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group in India, with service centers near consignee destinations documented with bid.
How does the option clause affect contract delivery for this tender?
The option clause allows quantity adjustments up to 25% during the contract, potentially changing the delivery timeline; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum.