Indian Bank Online UPS 10 KVA with Battery IS 16242 Tender Bhagalpur Bihar 2026
Progress
Tender Overview
Indian Bank invites bids for an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1). Estimated value not disclosed; EMD ₹95,000 is required. Location: Bhagalpur, Bihar 812001. Category focuses on UPS supply with serviceability standards and OEM support. The contract allows up to 25% quantity variation at contract rates and specifies extended delivery timelines based on the option clause. The procurement emphasizes post-sale service support, dedicated helplines, and strict warranty rectification timelines, highlighting the need for reliable, IS 16242 compliant power protection equipment.
Technical Specifications & Requirements
- Product: Online UPS 10 KVA with Battery aligned to IS 16242 (Part 1) requirements
- Delivery & Installation: Delivery period linked to original delivery date; extended period applicable when option clause exercised; minimum extension logic defined to ensure timely supply
- Warranty & Penalty: Warranty service target: rectification within 4 days of defect notification; penalty at 0.5% per week of unit price; cumulative penalties capped at 10% of total contract value; potential recovery from PBG or via alternate sourcing at seller cost
- Support: Dedicated toll-free service number and escalation matrix required from bidder/OEM; ongoing service commitments essential
- Past Experience: Acceptable proofs include contract copies, client execution certificates, or equivalent third-party documentation
Terms, Conditions & Eligibility
- EMD: ₹95,000 (as per tender terms)
- Quantity Variation: Purchaser may increase/decrease up to 25% of bid/contract quantity; delivery periods adjusted accordingly
- Delivery Timeline: Calculations tie to original delivery period; extended period derived from increased quantity and original timeframe with minimum 30 days
- Warranty & Service: Timely servicing within 4 days; penalties and recovery mechanisms clearly defined; service levels govern post-warranty remedies
- Documentation: Must provide GST, PAN, experience proof, financial statements, OEM authorizations, and technical bid documents as part of submission
- Eligibility & Experience: Demonstrated past experience through contract/invoice certificates or client-issued execution notes; reserves right to verify using listed proofs
Key Specifications
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Product/service: Online UPS 10 KVA with battery
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Standard: IS 16242 (Part 1) compliance
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EMD: ₹95,000
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Delivery: as per original delivery period with option-based extension
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Warranty/Service: 4-day target for defect rectification; penalties 0.5%/week up to 10% of contract value
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Support: dedicated toll-free number and escalation matrix
Terms & Conditions
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EMD of ₹95,000 and IS 16242 compliance are mandatory
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Quantity may vary by up to 25% during contract and extended period
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Penalty regime: 0.5% per week, max 10% of contract value
Important Clauses
Payment Terms
Not specified in data; assume standard government norms applying after delivery and acceptance
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
0.5% of unit price per week for delays beyond 4 days rectification; cumulative cap 10% of total contract value; possible engagement of alternate supplier at risk/cost of seller
Bidder Eligibility
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Proven experience supplying UPS equipment or similar power protection systems
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IS 16242 compliance capability and OEM authorization
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Financial viability evidenced by financial statements
Tender Data
Bid Details
Quantity
26
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
120
Past Performance
80 %
Warranty Period
4 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 11:00:00
Pre-Bid Venue
INDIAN BANK ZONAL OFFICE BHAGALPUR RADHA RANI SINHA ROAD NEAR NAVYOG VIDYALAYA BHAGALPUR, BHAGALPUR-812001
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhagalpur
Delivery Pincodes
812001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kumar Anand Vardhan | 812001,DEVDOOT COMPLEX,FIRST FLOOR,15, RADHA RANI SINHA ROAD ,BHAGALPUR-812001,BIHAR RADHA RANI SINHA ROAD NEAR NAVYOG VIDYALAYA BHAGALPUR | Bhagalpur | Bihar | 812001 | 26 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10049500.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proofs: contract copies with invoices or execution certificates
Financial statements for the last two financial years
EMD submission receipt (₹95,000) via demand draft or online payment
Technical bid documents demonstrating IS 16242 compliance
OEM authorization or authorized distributor certificate
Service support details: dedicated helpline and escalation matrix
Any other documents specified by bidder in T&C (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for the UPS tender in Bhagalpur?
Bidders must submit GST registration, PAN, past experience proofs (contracts/invoices or client certificates), financial statements, EMD ₹95,000, OEM authorization, technical bid demonstrating IS 16242 compliance, and service/support details including an escalation matrix and toll-free contact.
How is the 25% quantity variation handled for this UPS bid?
The purchaser may increase or decrease the bid quantity up to 25% at contract time and during the currency of the contract at contracted rates. Delivery period adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What is the penalty for delayed UPS service during warranty?
If defect rectification is not completed within 4 days, a penalty of 0.5% of the unit price applies per week, up to a cumulative cap of 10% of total contract value; after which the buyer may procure from alternate sources at seller’s risk and cost.
What standards must the UPS conform to for this procurement?
The UPS must conform to IS 16242 (Part 1); bidders should provide proof of compliance or certification with this standard in the technical bid and ensure battery integration meets the standard’s requirements.
When is the required EMD submission for this bid?
The tender requires an EMD of ₹95,000; submission can be via online payment or demand draft as specified in the terms and conditions; ensure the EMD is valid for the bid validity period.
What qualifies as past experience for this UPS contract?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or alternate documents such as third-party inspection releases showing successful UPS/PSU installations or similar power protection projects.
What are the service support requirements for bidders?
Bidders must provide a dedicated toll-free service line and a documented escalation matrix with contact numbers to ensure timely service response and remote diagnostics, aligning with the buyer’s warranty obligations and uptime expectations.
What city and organization is this UPS tender associated with?
This tender is associated with Indian Bank under the Department of Financial Services for Bhagalpur, Bihar 812001; it targets IS 16242 compliant 10 KVA online UPS with battery supply and ongoing support within the specified contract terms.