Custom Bid for Services - TESTING AND PAINTING OF 14point2 KG CYLINDER,Custom Bid for Services - TE
Hindustan Petroleum Corporation Ltd
KOLKATA, WEST BENGAL
Posted:
10 November 2025
Closed:
21 November 2025
GEM
GEM
Eastern Railway Polyurethane Painting of 20 HHP Locomotives Tender Bardhaman West Bengal 2026
Bid Publish Date
16-May-2026, 3:55 pm
Bid End Date
06-Jun-2026, 4:00 pm
EMD
₹85,824
Value
₹42,91,200
Location
Progress
Issue16-May-2026, 3:55 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory service office in the consignee state with documentary evidence
- • Escalation matrix for service support required from bidder/OEM
- • DD-based payment option allowed; DD payable to F & CAO, Eastern Railway, Kolkata
- • Awaiting explicit BOQ; scope defined by polyurethane painting of 20 HHP locomotives per RDSO
- • RDSO specification compliance is a critical differentiator
- • EMD amount specified: ₹85,824
- • Hard copy of DD to be delivered within 15 days after award
Categories
2
Tender Overview
Eastern Railway, under the Indian Railways umbrella, invites bids for polyurethane painting of 20 HHP locomotives as per RDSO specification. The project, located in BARDHAMAN, WEST BENGAL (713101), has an estimated value of ₹4,291,200 and an EMD of ₹85,824. Bidders must ensure regional presence with a service office in the consignor state and provide an escalation matrix for service support. The procurement emphasizes adherence to specified painting standards and supplier availability for post-award support. The lack of BOQ items in the data means bidders should rely on RDSO specifications and tie-ins with Eastern Railway terms. A DD-based payment option is allowed in lieu of a PBG, with hard copy submission within 15 days after award.
Technical Specifications & Requirements
- Product/Service: Polyurethane painting for 20 HHP locomotives per RDSO specification.
- Location: Bardhaman, West Bengal (713101).
- Estimated Value: ₹4,291,200; EMD: ₹85,824.
- Delivery/Service Scope: Painting works including surface prep, primer, topcoat, and finish per RDSO guidance; installation not applicable.
- Certifications/Documentation: Upload required certificates with bid; service office within consignee state; escalation matrix for service support.
- Payment Security: DD acceptable in place of PBG; DD payable to F & CAO, Eastern Railway, Kolkata; hard copy to be delivered within 15 days post-award.
Terms, Conditions & Eligibility
- EMD/Payment Terms: Earnest money ₹85,824; DD accepted; payment terms align with GeM terms and post-award submission.
- Service Availability: Service provider must have an office in the state of the consignee; documentary evidence required.
- Support & Escalation: Provide a telephone-based escalation matrix for service support.
- Documentation: Upload all certificates/documents sought in bid document, ATC, and corrigenda; failure leads to rejection.
- Delivery Timeline: Not explicitly specified in data; bidders should assume timelines per contract and RDSO standards.
- Warranty/Penalties: Not specified in data; bidders should review tender terms for post-completion support.
Key Specifications
-
Product/Service: Polyurethane painting for 20 HHP locomotives
-
Standards/Compliance: Adhere to RDSO specification
-
Location: Bardhaman, West Bengal (713101)
-
Estimated value: ₹4,291,200
-
EMD: ₹85,824
-
Payment: DD payable to F & CAO, Eastern Railway, Kolkata
-
Service office requirement: In the consignee state with evidence
Terms & Conditions
-
Service office in consignee state with documentary evidence
-
DD-based payment option allowed; hard copy within 15 days post-award
-
Upload all required certificates/documents as per bid document and corrigenda
Important Clauses
Payment Terms
EMD ₹85,824; DD accepted; DD payable to F & CAO, Eastern Railway, Kolkata; scanned copy upload acceptable in place of PBG; hard copy due within 15 days of award
Delivery Schedule
Not explicitly specified in datasheet; bidders should align with RDSO painting standards and contract terms; ensure timely service support via escalation matrix
Penalties/Liquidated Damages
Not detailed in provided data; bidders should consult tender terms for LD rates and warranty penalties
Bidder Eligibility
-
Evidence of service office in the consignee state
-
Escalation matrix for service support from bidder/OEM
-
Upload of all required certificates and documents
-
Demonstrated experience in locomotive painting projects or similar competencies
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Poly Urethane Painting of 20 nos HHP locomotives as per RDSO specification
Authority Records
MINISTRY OF RAILWAYS
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Documents 15
GeM-Bidding-9338846.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates showing relevant painting projects
4
Financial statements or turnover evidence
5
EMD payment receipt or DD details
6
Technical bid documents and certificates
7
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for polyurethane locomotive painting in Bardhaman
Bidders must upload required certificates, demonstrate painting capability for 20 HHP locomotives per RDSO, provide an office in the consignee state, and include an escalation matrix. An EMD of ₹85,824 is required and a DD payable to F & CAO, Eastern Railway, Kolkata can substitute PBG. Ensure compliance with all bid documents and corrigenda.
What documents are needed for Eastern Railway bid submission
Submit GST and PAN, prior experience certificates for locomotive painting, financial statements, EMD receipt, technical bid documents, and OEM authorizations if applicable. Upload certificates cited in the bid document and any ATC/corrigenda. Failure to attach may lead to bid rejection.
What are the key technical requirements for locomotives painting
Paint works must follow polyurethane coating per RDSO specification for 20 HHP locomotives, including surface prep, primer, topcoat, and finish. Location is Bardhaman, West Bengal, with value ₹4,291,200. Ensure service support readiness and maintainability per RDSO guidance.
When is the EMD required and how to submit
EMD amount is ₹85,824. Submit as Demand Draft payable to F & CAO, Eastern Railway, Kolkata, or provide scanned copy if allowed; hard copy must reach the buyer within 15 days after award. Include the DD details in the bid submission.
What are the payment terms for the painting contract
Payment terms allow an EMD-secured bid with DD in lieu of PBG. After award, the successful bidder must deliver the hard copy DD and complete payments per GeM terms. Details on milestone payments will be specified in the contract agreement.
What is required for service support and escalation
Provide an escalation matrix with telephone numbers for service support from bidder or OEM. On-site and remote support arrangements should be defined, with response times aligned to railway maintenance expectations and contract terms.
Where will the service office be located for compliance
The service office must be located in the state of the consignee, i.e., West Bengal for Bardhaman, with documentary evidence to support the claim included in bid submission.
What standards govern the RDSO locomotive painting project
The project requires compliance with RDSO specifications for polyurethane painting of locomotives. Bidders should reference the exact RDSO guideline documents cited in the tender and ensure all coatings, curing, and durability tests meet railway standards.
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Documents 15
GeM-Bidding-9338846.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS